Emmerson Fire Lab Equipment

Agency:	Oregon State University
State:	Oregon
Type of Government:	State & Local
NAICS Category:	334516 - Analytical Laboratory Instrument Manufacturing 811219 - Other Electronic and Precision Equipment Repair and Maintenance
Posted Date:	Dec 5, 2023
Due Date:	Jan 12, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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REQUEST FOR PROPOSAL (RFP) #2024-013607

ISSUE DATE: December 4, 2023

NON-MANDATORY PRE-PROPOSAL CONFERENCE:

December 14th, 2023 at 11:00 AM Pacific Time (PT)

via Zoom

RFP DUE DATE/TIME:

January 12, 2023, at 03:00 PM Pacific Time (PT) via

electronic submission to bids@oregonstate.edu

QUESTION DEADLINE: December 29, 2023 at 05:00 PM Pacific Time (PT)

PROJECT NUMBER: 2435-23

EDA Award No. 07-79-07910

CONTRACT ADMINISTRATOR:

Thomas James

Construction Contracts Administration

Oregon State University

644 SW 13th Street

Corvallis, OR 97333

APPEALS:

Hanna Emerson, Construction Contracts Manager

Construction Contracts Administration

Oregon State University

644 SW 13th Street

Corvallis, OR 97333

Email: constructioncontracts@oregonstate.edu

Email: hanna.emerson@oregonstate.edu

It is the Proposer’s responsibility to continue to monitor the OSU Business and Bid Opportunities website

for Addenda. Failure to acknowledge any Addenda in the Transmittal Letter may cause your Proposal to be

considered non-responsive.

OSU standards and policies govern this solicitation (Procurement Thresholds and Methods, Procurement

Solicitations and Contracts) unless otherwise referenced or stated.

RFP No. 2024-013607– Emmerson Fire Lab Equipment

Due Date/Time: 12/15/2023 at 03:00 PM Pacific Time

Page 2 of 16

1.0 INTRODUCTION

1.1 Oregon State University (“OSU” and/or “Owner”) is conducting a competitive ONE OR TWO-

STEP Request for Proposals (RFP) process to retain one or multiple firms to provide equipment for its

Emmerson Fire Lab (the “Project”).

Note that This project will be partially funded with Federal funds from the United States

Department of Commerce, Economic Development Administration and therefore is subject to the

Federal laws and regulations associated with that program.

OSU WILL ONLY BE ACCEPTING SEALED PROPOSALS ELECTRONICALLY - Proposals are to be

submitted to bids@oregonstate.edu by the Due Date/Time.

VIRTUAL NON-MANDATORY PRE-PROPOSAL CONFERENCE- A virtual Non-Mandatory Pre-Proposal

Conference will be held on 11:00 AM PT on December 14th, 2023 via Zoom. Firms wishing to attend

shall e-mail constructioncontracts@oregonstate.edu no later than 30 minutes in advance to receive

the Zoom link. The email subject line should contain the Solicitation Number/Name and Firm Name.

Attendance will be taken and posted for the purpose of promoting collaboration amongst suppliers.

Those who do not attend are still welcome to submit a proposal.

All questions shall be submitted via e-mail to constructioncontracts@oregonstate.edu by the

Question Deadline in order to be addressed. The email subject line should contain the Solicitation

Number/Name and Firm Name.

1.2 Background. Oregon State University in Corvallis, Oregon is located within the traditional

homelands of the Mary's River or Ampinefu Band of Kalapuya. Following the Willamette Valley

Treaty of 1855 (Kalapuya etc. Treaty), Kalapuya people were forcibly removed to reservations in

Western Oregon. Today, living descendants of these people are a part of the Confederated Tribes of

Grand Ronde Community of Oregon (https://www.grandronde.org) and the Confederated Tribes of

the Siletz Indians (https://ctsi.nsn.us).

Founded in 1868 as Oregon’s land grant institution, OSU serves the state, the nation and the world as

a premier 21st-century research university. OSU is committed to exceptional research, discovery,

innovation and engagement — and to integrating its research and engagement mission with the

delivery of a high-quality, globally relevant and affordable education for the people of Oregon and

beyond. OSU is one of only two land, sea, space and sun grant universities in the U.S. and is the only

university in Oregon to have earned both Carnegie Classifications for Very High Research Activity and

Community Engagement.

The university’s 570-acre main campus is located in the city of Corvallis, a vibrant college town of

nearly 58,000 in the heart of Western Oregon’s Willamette Valley. Corvallis consistently ranks among

the safest, most highly educated and greenest small cities in the nation.

1.3 Location. The TallWood Design Institute (TDI) is constructing a new fire testing laboratory as

an expansion of its Emmerson Advanced Wood Products lab on the campus of Oregon State

University in Corvallis, Oregon. The project is funded in part by a U.S. Economic Development

RFP No. 2024-013607– Emmerson Fire Lab Equipment

Due Date/Time: 12/15/2023 at 03:00 PM Pacific Time

Page 3 of 16

Administration “Build Back Better” grant. Construction on this facility is expected to begin in the

summer of 2024. The project design team is led by KPFF with support from Lever Architecture.

The furnace chamber will be of approximate dimensions 8’L x 4’H x 4’D, with electronic temperature

and pressure control systems, a suite of measuring devices, data acquisition and management

systems and related software, a dust collection system and a scrubber/filtration system. The furnace

will employ natural gas as fuel and can be used to perform fire resistance tests on vertical or

horizontal wall specimens, beam-column shear connections and short columns. The chamber

complies with various international standards for fire testing, including the ASTM-E119 test for walls,

partitions and floor or roof systems, used in the US. The structure will be fire-protected and

sprinklered and will allow forklift access via wide front-opening double doors.

This facility will fall under the regulatory definition of laboratory use.

1.4 Summary of Work. Due to the complexity and specificity of the fire testing equipment, OSU

is requesting proposals for a system that includes all three of the equipment groups listed below.

While a system that includes all three equipment groups is preferred, proposals for individual

equipment groups will also be considered. Different equipment that meets the required capabilities

(equivalent items) may be submitted by proposers but are subject to approval by OSU prior to being

considered.

To the greatest extent practicable, contractors are encouraged to purchase American-made

equipment and products with funding provided under EDA financial assistance.

For all Equipment Groups, please include the following information:

• Estimated lead times for delivery.

• Detailed information on warranties.

• Estimated installation time frame.

o Note that installation will not be awarded with this contract. OSU’s intent is that

the awarded proposer will work as a sub-contractor under the general contractor

once construction is awarded.

1.5 Equipment and Scope of Services

Provide design and materials for a furnace, fume extraction hood, chimney stack and an emission

control system in the not yet constructed Emmerson Fire lab on OSU’s Corvallis, OR campus. See

below for more detailed specifications for the requested items.

Equipment Group 1: Furnace and Furnace controls

Tilting Type Fire Test Furnace

• Natural Gas fired.

• 5MW capacity.

• Capable of testing vertical and horizontal building specimens with integrated tilting mechanism.

• Internal chamber size: 8’x4’x4’ (2.4m x 1.2m x 1.2m).

Solution should include the following items:

• Furnace switching and control system.

o Data logging inputs/outputs.

RFP No. 2024-013607– Emmerson Fire Lab Equipment

Due Date/Time: 12/15/2023 at 03:00 PM Pacific Time

Page 4 of 16

 ~12 channels for instrumentation and sensors (not including thermocouples) and/or

the ability to expand these outputs at a later date.

• 2 view ports

o Ports should allow for the use of a camera.

 Include pricing for an optional integrated camera system if applicable. If OSU decides

it wants to add this item, pricing for it will be included when scoring pricing as noted

in 7.8.4 but its inclusion will also be considered when scoring other sections.



• Frames for lifting/mounting test specimens.

• Explanation of how your system will accommodate future additions such as panel loading capabilities.

via a 10-ton hydraulic actuator with 12” stroke.

Provide cut sheets detailing:

• Approximate equipment and operational dimensions including access to serviceable components.

o Tilt operation

• Location of utility connections such as gas, shop air.

• Location of any required sensors such as thermocouples, or combustion gas probes.

• Necessary floor connections and prep for equipment.

Equipment Group 2: Interior Ducting

Exhaust Hood

• Compatible with NG fired 5MW tilting fire test furnace.

o Temperatures <2000F.

o Note: this facility will fall under the definition of laboratory use.

• Adjustable height or other accommodation for both vertical and horizontal tests

• The hood will need to allow for loading the furnace with a bridge crane from one side.

• Please provide a quote for the following item and your recommendation on whether its

needed. If not provide an explanation for how your system will control smoke:

o Side curtains for smoke control.

Provide cut sheets detailing:

• Approximate equipment and operational dimensions including access to serviceable

components.

• Approximate support or suspension connection layouts.

Ductwork - Hood to Emission Control Connection

• Compatible with exhaust from a NG fired 5MW furnace.

• Please include the following items in the quote:

o Installation of refractory or other insulation as needed for safe operation and as

dictated by local building codes.

o Accommodation for later equipment additions:

 The design should enable the installation of calorimetric, flow measurement,

thermocouples, and various gas probes and their respective outputs to

metering (e.g. gas density and flow velocity pitots, k type thermocouples,

etc.) at a later date. .

Provide cut sheets detailing:

• Support connection locations and anchoring requirements.

RFP No. 2024-013607– Emmerson Fire Lab Equipment

Due Date/Time: 12/15/2023 at 03:00 PM Pacific Time

Page 5 of 16

Equipment Group 3: Emission Control

Exterior emission control system for 5MW fire test furnace including a chimney of a height identified

by local building codes. Preliminary design estimates are that the building will be ~45’ tall.

• Exhaust gases and particulates <2000F resulting from fire testing, primarily of engineered

wood products and associated building materials.

• Exhaust fan with variable frequency drive (VFD) controllable from inside the lab.

• Note: this facility will fall under the regulatory definition of laboratory use.

Please include the following items in the quote:

• System monitoring and controls.

Provide cut sheets detailing:

• Approximate equipment and operational dimensions including access to serviceable

components such as filter media, shaker components, drains, etc.

• Location and estimated capacity of any required electrical, shop air, and supply/wastewater

connections.

• Fan motor size and requirements.

• Location of waste hoppers or similar containers.

• Necessary floor connections and prep for equipment.

• Foundation requirements and connections.

Pricing:

Provide detailed pricing for materials and design of any equipment groups proposed. Break design

phases into stages if relevant.

o Note that any form of “cost plus” pricing is disallowed.

o As noted in section 1.4 above, installation of equipment will not be awarded from

this RFP.

Schedule Of Services:

For all equipment groups:

Please include the following services in the quote:

• Delivery of all components.

• Any needed commissioning, trial operation and calibration of equipment.

o Note: Some or all of this may fall under the installation work performed for the GC.

• Calibration certificates for any factory installed sensors.

• Any needed training for TDI lab personnel at the time of commissioning or at a later date to

be specified by OSU.

• O/M manuals.

Proposer’s Scope of Services should include a Kick-off Meeting, a Future Scenarios Analysis,

collaboration as needed with awarded design team and general contractor (currently to be

determined), cost proposal, and a strategic Plan with timeline.

Emmerson Fire Lab Equipment

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