LEGAL NOTICE
INVITATION TO SUBMIT QUOTATIONS
The Town of Smyrna will accept quotations for the Emergency Water Service Line
Replacement annual contract for the Smyrna Water System. Bidders shall submit sealed
quotations in the format specified in the Invitation to Submit Quotations no later than 10:30
a.m. April 29, 2026 at which time bids will be publicly opened and read aloud. No bid
may be withdrawn after the scheduled closing time for a period of 90 days. Bidding
documents may be obtained at Smyrna Town Hall during regular business hours.
Documents may be viewed at www.townofsmyrna.org. Proposals should be mailed or
hand delivered to:
Purchasing Department
Smyrna Town Hall
Sealed Bid on Emergency Water Service Line Replacement
April 29 at 10:30 a.m.
315 South Lowry Street
Smyrna, TN 37167
Verbal quotations or quotations received after the closing date will not be accepted. The
Town of Smyrna reserves the right to reject any and all bids, to waive technicalities or
formalities and to accept any bid deemed to be in the best interest of the Town.
All Bidders must be a licensed Contractor in the State of Tennessee in strict accordance
with State regulations. All bidders shall comply with the Tennessee Contractor License
law Section 62-6-119 (Bid documents - Required disclosure by bidders) when submitting
bids. Please refer to the State Licensing Board
https://www.tn.gov/commerce/regboards/contractors.html for all applicable licensing
laws,
The Town of Smyrna will not discriminate in the purchase of all goods and services on
the basis of race, color, religion, sex, national origin, age, disability or any other lawfully
protected classification.
SUBMITTED BY: SIERRA LOWRY
FINANCE DIRECTOR
TO BE RUN:
April 7, 2026
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TABLE OF CONTENTS
Section I - General Information
Section II - Specifications
Section III - Price Quotation
- Forms & Agreement
Section IV - Specifications Compliance
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SECTION I - GENERAL INFORMATION
A. The Town of Smyrna desires quotations to secure an annual contract for emergency
water service line replacement for the Smyrna Water System. Work performed under
this agreement will be on an as-needed basis. The quantities listed below are
estimates only.
Smyrna Town Hall address:
315 South Lowry Street
Smyrna, TN 37167
Location:
Various Locations in
Smyrna, TN
Questions should be directed to Mark Parker at (615) 355-5711 or
mark.parker@townofsmyrna.org
B. The Town of Smyrna reserves the right to reject any and all bids, to waive technicalities
or informalities and to accept any bid deemed to be in the best interest of the Town. No
bid may be withdrawn after the scheduled closing time for a period of 90 days.
C. The bidder shall abide by and comply with the true intent of the specifications and not
take advantage of any unintentional error or omission, but shall fully address the full
intent and meaning of each aspect of the specifications.
D. Freight shall be paid by vendor and should be included in unit price bid.
E. Section III, IV, agreement and forms shall be completed and included as an integral part
of each bidder’s proposal.
F. The Town is a tax exempt organization.
G. Mail is delivered after 11:00 a.m. Monday through Friday.
H. The Town of Smyrna, in accordance with Title VI of the Civil Rights Act of 1964 and
Title 49, Code of Federal Regulations, hereby notifies all Bidders that it will
affirmatively insure that in any contract entered into pursuant to this advertisement,
minority business enterprises will be afforded full opportunity to submit bids in
response to this invitation and will not be discriminated against on the grounds of race,
color, creed, sex, handicap or national origin in consideration for an award.
I. By submission of this bid, each bidder and each person signing on behalf of any bidder
certifies, and in the case of a joint bid each party thereto certifies as to its own
organization, under penalty of perjury, that to the best of its knowledge and belief that
each bidder is not on the list created pursuant to T.C.A. § 12-12-106.
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J. Bid quotations must be submitted on the Town's quotation pages. No exceptions.
K. By submission of this bid, each bidder/proposer and each person signing on behalf
of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its
own organization, under penalty of perjury, that to the best of its knowledge and belief
that each bidder is not on the list created pursuant to T.C.A. § 12-12-106 Iran
Divestment Act. For reference purposes, the list is currently available online at: State of
TN_Debarred_Vendors.pdf
SECTION II - SPECIFICATIONS
SCOPE OF WORK
A. The work performed under this project consists of furnishing all materials,
equipment, and labor for the replacement of leaking service line and
associated services within the same location. Replacement of the
leaking/adjacent service lines shall commence at the corporation stop at the
main and terminate at the curb stop at the meter(s). Included in this work to
be performed shall be all excavation, draining, clearing, backfilling, property
restoration, and any provisions necessary to protect existing utility facilities,
fences or other structures. Some services will require cold mix patching and
full depth backfill with ¼ down gravel when in the roadway.
B. All yard restoration shall be completed immediately following line installation,
unless prevented by inclement weather. In all areas damaged or disturbed by
Contractor’s operations where established ground cover was present before
beginning of construction, Contractor shall be responsible for restoring this
ground cover after completion of construction. In areas of established lawns,
Contractor will be required to: separate and preserve best of excavated
material or, if no acceptable material has been excavated, haul in an
acceptable material for use in making top six inches (6") of finished grade. No
rock will be permitted in this top six inches (6") of finished grade for
established lawns. All areas seeded shall be graded smooth prior to seeding
and Contractor shall be responsible for maintenance of this smooth finished
grade until grass growth is established. After designated areas have been
carefully hand graded, soil shall be prepared for seeding. Where necessary,
Contractor will sod slopes and embankments, and remaining areas may be
seeded. A well-made lawn is desired, and Contractor will be responsible for
any necessary re-grading or reseeding required to produce an acceptable
grass as cover. The seed is to be of the same type of grass existing before
construction. The soil shall be fertilized with a commercial fertilizer of a grade
and at a rate recommended by vendor of seed. All seeded areas shall be
covered with clean straw uniformly distributed to approved density.
C. An official authorization to proceed with work shall be submitted from the Owner
to the Contractor on a work order basis.
D. Project locations shall be at various sites within the Smyrna Water service area
located in northern Rutherford County, TN.
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E. All work shall be performed in accordance with Smyrna Water Standard
Specifications.
F. Any exceptions or deviations to the specifications shall be indicated in writing
and submitted with the quotation in Section IV. All substitutions must be
approved by the Town of Smyrna.
G. Contract will be responsible for all Tennessee 1-Call locates and coordination
with other facilities.
WARRANTY
A. A 12-month warranty shall be provided on all materials and workmanship from the
date of official completion.
REFERENCES
A. Please provide three references with individual names and phone numbers of
similar projects completed (or in-progress) within the last 5 years.
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2.
3.
QUALITY ASSURANCE
A. All installed work shall be periodically inspected during installation to ensure
specification compliance.
GENERAL DESCRIPTION
A. The work performed under this project consists of furnishing all materials,
equipment, and labor for the replacement of water services and any related
appurtenances, including cold mix and ¼ down gravel when digging in the roadway
and yard restoration. In areas under concrete or asphalt surfaces, the Contractor
shall generate a repair cut sheet and submit it to Smyrna Utilities for final
permanent repair.
INSPECTION
A. Verify that the location is ready to receive work and the dimensions are as
indicated.
INSTALLATION
A. Installation shall comply with Smyrna Water installation specifications,
manufacturer's instructions, drawings, and recommendations.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
