EMERGENCY SERVICES FACILITY UTILIZATION & MASTER PLAN

Agency:	Erie County
State:	New York
Type of Government:	State & Local
NAICS Category:	541310 - Architectural Services 541330 - Engineering Services 541611 - Administrative Management and General Management Consulting Services 561210 - Facilities Support Services
Posted Date:	Jun 24, 2026
Due Date:	Jul 6, 2026
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ERIE COUNTY

REQUEST FOR PROPOSALS (RFP)

EMERGENCY SERVICES

FACILITY UTILIZATION & MASTER PLAN

RFP # 2026-039VF

June 1, 2026

DEPARTMENT OF ENVIRONMENT AND PLANNING

EDWARD A. RATH COUNTY OFFICE BUILDING

95 FRANKLIN STREET

BUFFALO, NEW YORK 14202

COUNTY OF ERIE

REQUEST FOR PROPOSALS

EMERGENCY SERVICES

FACILITY UTILIZATION & MASTER PLAN

1. INTRODUCTION

Proposals are being solicited from qualified consulting firms possessing knowledge, skills,

and experience in pre-architectural planning, engineering and related services to provide a

comprehensive facility and operational analysis for the Erie County Training and Operations

Center (ECTOC) and associated emergency services campus. The ECTOC is located at 3359

Broadway in the Town of Cheektowaga.

The intent of this Study is to provide a comprehensive programming and space utilization

analysis of the ECTOC campus to evaluate the feasibility of co-locating public safety

functions, including a 24/7 E-911 and Next Generation 911 (NG911) center and potentially

including a public safety training academy facility. The study aims to balance current facility

demands with future requirements through a high-level planning lens, ensuring that the

integration of new services does not negatively impact existing operations, including

police/emergency response training classrooms, without a replacement plan.

The selected consultant (Consultant) will assess building and site conditions, capacity, and

constructability against future needs to develop a site master plan that ensures continuity of

operations. The final report will provide alternatives, including a preferred alternative, along

with cost estimates and actionable recommendations on space allocation and

infrastructure investment needs. The document will ultimately be used by decision-makers

to determine whether existing facilities can be modified and expanded or if a transition to a

new site is required to meet the County’s long-term emergency services goals and mandates

in a fiscally responsible manner.

2. PROJECT BACKGROUND AND OBJECTIVES

The ECTOC provides certifications, continuing education, board meeting spaces and other

functions, including programming to meet state and federal training requirements for

professionals across Erie County involved in emergency management, fire, emergency

medical services, law enforcement, and other public safety entities. During natural disasters

or large-scale events, the entire facility is converted to an Emergency Operations Center

(EOC) hosting municipal, County, New York State, and federal agencies as required to

facilitate expedited response and recovery solutions. The ECTOC hosts a monthly average of

140 trainings and 1.25 days of EOC activations.

The current campus includes 7 separate buildings, including a 6,500 sf 1-story building used

for training space and offices, a 6,000 sf 10-bay garage building, a 6,500 sf 8-bay garage

building, a 9-story tower used for fire training, and a 5-story building used for training.

The ECTOC is facing two constraints: outdated and insufficient facility capacity to meet

usage demand and requirements, and inadequate secure, climate-controlled storage space

for equipment and training assets. The facility footprint was last updated 25 years ago, and

as currently configured, lacks the space necessary to keep pace with contemporary needs

or to host a growing amount of required training activities for public safety agencies. Recent

growth in training requirements combined with accumulating assets (training trailers,

SCBAs, PPE, rescue equipment, ATVs, UTVs, snowmobile vehicles, and live-fire training

materials) has strained current facility capacity.

The insufficient facility capacity has resulted in a reduction in the number of training classes

per year, scheduling conflicts, reduction in mutual aid training opportunities due to inability

to host large-scale inter-agency courses, and inadequate restroom, locker room, and

kitchen space.

The lack of appropriate storage space has led to assets like trailers, equipment, and training

props being stored in areas that lack appropriate climate control and security measures.

Some equipment is stored outdoors or in mixed spaces, raising the risk of damage,

degradation, and shortened service life. These issues also complicate inventory

management and staging needs, potentially leading to delays in asset deployment, higher

lifecycle costs, potential safety and compliance issues, and slower operational response

during incidents requiring specialized equipment.

Erie County is also evaluating the addition of 24/7 hot 911 backup capabilities, NG911, and

potential of a public safety training academy facility to the site.

The primary objectives of this study are to:

- Assess existing site and building conditions, space utilization, functions and

programming, and constraints of the current ECTOC facility and campus.

- Determine future space needs based on legal mandates, current and projected usage,

user agreements, and modern best practices in emergency services facilities.

- Assess the feasibility of integrating proposed new programming, including E-911/NG911

and public safety training academy, within the existing ECTOC footprint or via building

additions without negatively impacting existing operations or space requirements.

- Develop a set of alternatives, including a preferred alternative that will guide Erie County

toward a facility/campus that accommodates the needs of emergency services, allows

for the most efficient use of existing County resources, and is economical. Alternatives

may include some mix of the following: site reconfiguration, building renovation, building

addition, construction of a new building on site, use of adjacent properties, including the

adjacent Town of Cheektowaga-owned parcel, or relocation to a new site.

3. GENERAL INFORMATION AND REQUIREMENTS

A. Firms are encouraged to include Certified Minority and Women Owned Business

Enterprises (M/WBE) in their teams in order to meet Erie County’s goals of 15% MBE

and 5% WBE participation. Certified M/WBE proposers should include the Erie

County certification letter with the proposal.

B. Pursuant to Erie County Local Law 5-1 (2023), firms are encouraged to include

Service-Disabled Veteran-Owned Businesses (SDVOBs) in their teams in order to

meet Erie County’s goal of 6% SDVOB participation. Certified proposers shall include

proof of certification under the New York State Service-Disabled Veteran-Owned

Business Act.

C. Proposers MUST sign the Proposal Certification attached hereto as Exhibit “A.”

Unsigned proposals will be rejected.

D. One (1) original, six (6) print copies, and one (1) PDF copy of the proposal on a

flash drive are required to be submitted by 3:00 pm on July 6, 2026. Proposals

MUST be signed. Unsigned proposals will be rejected.

E. All firms wishing to participate in this process must register electronically with

planning@erie.gov. All further information and contact from Erie County will be

sent electronically.

F. An optional tour of the facilities will take place on June 12, 2026. If firms plan on

attending the tour of facilities, they must register electronically with

planning@erie.gov and include a list of the individuals planning to attend.

G. Any requests for RFP interpretations should be made electronically by June 17, 2026

to planning@erie.gov. No requests for oral interpretations via telephone or in person

will be accepted. A single response to all questions will be made as outlined in the

schedule. No communications of any kind will be binding against the County, except

for the formal written responses to any request for clarification.

H. ERIE COUNTY RESERVES THE RIGHT TO REJECT ANY OR ALL PROPOSALS AND TO

WAIVE ANY INFORMALITIES THEREIN

I. This RFP is not intended and shall not be construed to commit the County to pay any

costs incurred in connection with any proposal or to procure or contract with any

firm.

J. Proposers may be required to give an oral presentation to the County to clarify or

elaborate on the written proposal. Those proposers will be notified to arrange

specific times.

K. No proposal will be accepted from nor any agreement awarded to any proposer that

is in arrears upon any debt or in default of any obligation owed to the County.

Additionally, no agreement will be awarded to any proposer that has failed to

satisfactorily perform pursuant to any prior agreement with the County.

L. The County will only contract with firms that do not discriminate against employees

or applicants for employment because of race, creed, color, national origin, sex, age,

disability, marital status, sexual orientation, citizenship status or any other status

protected by New York State and Federal laws.

M. The County reserves the right to amend this RFP. The County reserves the right to

reject any or all of the proposals, or any part thereof, submitted in response to this

RFP, and reserves the right to waive formalities, if such action is deemed to be in the

best interest of the County. The County reserves the right to request additional

information from any proposer. The County reserves the right to award negotiated

contracts to one or more proposers.

4. SCOPE OF WORK

A. Project Initiation

1. Project kickoff: Initial meetings with Steering Committee and facility staff and

leadership.

2. Conduct site visit(s) to become familiar with existing conditions.

B. Existing Facility Condition Assessment

1. Conduct a comprehensive operational, logistics, and space analysis of the

current facilities at the ECTOC, including

a) High level evaluation of physical plant, equipment, operating

systems and capacities, including mechanical, electrical, plumbing,

structural, HVAC, fire protection, water, sewer, and other utility

infrastructure.

1. Assess compliance with building and fire codes, regulatory

requirements, and best management practices; identify any

impediments to future building modifications that may be

necessary.

b) The Consultant will deliver a report detailing the condition of

physical and critical building systems and identifying any necessary

short- or long-term capital improvements required to maintain

existing functions.

C. Space Utilization and Needs Assessment

1. Provide an inventory of all current functions, departments, and services

operating within the existing ECTOC site and buildings.

a) Develop functional and architectural narratives describing each

functional area, responsibilities/activities, access, equipment, and

square footage.

b) Prepare adjacency diagrams or concept-level floor plans identifying

relationships between each area.

2. Identify unmet needs: determine what functions are currently restricted or

omitted due to space constraints (e.g., E-911 backup, expanded classroom

training, specialized equipment storage).

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Department	Title	Submission Deadline	Additional files
ENVIRONMENT AND PLANNING	EMERGENCY SERVICES FACILITY UTILIZATION & MASTER PLAN	Monday, July 6, 2026	2026-039vf-addendum-1-q_a-ectoc-rfp.pdf

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