227 - Emergency/Overflow Printing

INVITATION TO BID
Page 1 of 2
(This is not an order.)
Buyer: Lauren Drake
216-664-2627
LDrake@clevelandohio.gov
CITY OF CLEVELAND
Requestor: Randalene Porch
Division of Purchases & Supplies 2166643075
601 Lakeside Avenue RPorch@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
159380 RFB 1508 202600000000227 Emergency/overflow printing
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
May 15, 2026 3:00 PM 1508 May 15, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description Event Date
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 1 Emergency/overflow printing From 2026-06-23
To 2028-06-23
Various emergency/overflow printing as needed. The PO is not to exceed $49,900.00. Please see below specifications and attached list.
1. All printing and design work will be considered the property of the City of Cleveland.
2. All items will be ordered as needed. Pricing quoted should be based on quantity requested per item.
3. Awarded vendor must provide a proof for each individual job requested unless otherwise approved by the Division of Printing.
4. All pricing must include cost of shipping including items returned to the vendor.
5. Please see attached schedule of items for list of potential items and specifications to be ordered.
Ship To: Vendor Response
Printing and Reproduction Contract Amount
Printing and Reproduction
$
1735 Lakeside Ave
Cleveland, OH 44114
Vendor Response Vendor Total Amount for Items Vendor Total Amount for Services Payment Discount Offer
$ $ % Day(s)
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges
ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS
OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF
ALL SHIPPING CHARGES.
NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE
ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

INVITATION TO BID
Page 2 of 2
(This is not an order.)
Buyer: Lauren Drake
216-664-2627
LDrake@clevelandohio.gov
CITY OF CLEVELAND
Requestor: Randalene Porch
Division of Purchases & Supplies 2166643075
601 Lakeside Avenue RPorch@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
159380 RFB 1508 202600000000227 Emergency/overflow printing
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
May 15, 2026 3:00 PM 1508 May 15, 2026 3:00 PM
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
No Price increase
This Purchase Order does not permit price increases.
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY: STATE: ZIP CODE:
FED ID # / SSN #:
PHONE NO.: FAX NO.:
EMAIL ADDRESS:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE: DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO: Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall
receive competitive sealed bids through email. All City of Cleveland bids estimated to be
less than 50K in value will be submitted and received electronically via email. All bids
must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,
you will receive a reply indicating your bid has been received.
Bidder's Instructions
See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.
Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number
and Buyer's Name must be identified in the email subject line. Also clearly state the
Document ID Number, Bid Description, Buyer's Name and Closing Date.
PLEASE NOTE: Bids received after the Closing Date, Closing Time or sent to
any other email address not identified in the Bidders
Instructions cannot be considered.
Northern Ireland Affidavit must be completed, signed and included with each bid.
The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov
The bid documents must include:
The Document ID Number and Buyers Name in email subject line
PDF File of Request For Bid Form
Terms & Conditions.
Northern Ireland Affidavit.
Wage Theft Form.
Contact the Buyer immediately at the number on the Bid Form if you do not have all the
required documents.

Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT
PRACTICES DISCLOSURE
Each bidder and/or appropriate parties should complete the DISCLOSURE and
submit it with the bid, if possible. If not submitted with the bid, it must be completed
and submitted to the Commissioner of Purchases and Supplies prior to any contract
being awarded by the City. If a bidder or appropriate parties fail to complete and
submit it, they shall not be eligible for a contract award.

NORTHERN IRELAND FAIR EMPLOYMENT PRACTICES DISCLOSURE
INSTRUCTIONS: Pursuant to Codified Ordinance Sec. 181.36, the information requested
on this page must be supplied by all Contractors and any Subcontractors having more
than a fifty percent (50%) interest in the proposed contract prior to any contract being
awarded by the City of Cleveland. Any Contractor or Subcontractor who is deemed to
have made a false statement shall be declared to have acted in default of its contract
and shall be subject to the remedies for default contained in its contract. For failure to
cure such a default, the Contractor or Subcontractor shall be automatically excluded
from bidding for the supply of any goods or services for use by the City for a period of
two years.
CHECK WHICHEVER IS APPLICABLE:
A. ( ) The undersigned or any controlling shareholder,* subsidiary, or parent
corporation of the undersigned is NOT ENGAGED IN ANY BUSINESS OR TRADING FOR
PROFIT IN NORTHERN IRELAND. (If paragraph A. is checked, proceed to the signature
line.)
B. ( ) The undersigned or any controlling shareholder,* subsidiary, or parent
corporation IS ENGAGED IN ANY BUSINESS OR TRADING FOR PROFIT IN NORTHERN
IRELAND. (If paragraph B. is checked, please either check the stipulation contained in
paragraph C. or attach documentation that shows that the undersigned has complied
with the stipulation contained in paragraph C.
C. ( ) The undersigned and all enterprises identified in paragraph B. are
TAKING LAWFUL AND GOOD FAITH STEPS TO ENGAGE IN FAIR EMPLOYMENT
PRACTICES WHICH ARE RELEVANT TO THE STANDARDS EMBODIED IN THE
"MacBRIDE PRINCIPALS FOR FAIR EMPLOYMENT IN NORTHERN IRELAND." A copy of
the MacBride Principles can be obtained from the Office of the Commissioner of
Purchases and Supplies. In lieu of checking this paragraph, the undersigned must
attach documentation which the undersigned believes shows compliance with the
stipulation contained in this paragraph C.
_____________________________
Name of Contractor or Subcontractor
By: __________________________
Title:__________________________
*"Controlling shareholder" means any shareholder owning more than fifty
percent (50%) of the stock in the corporation or more than twenty-five percent (25%)
of the stock in the corporation if no other shareholder owns a larger share of stock in
the corporation.

WAGE THEFT AND PAYROLL FRAUD DISCLOSURE
SUMMARY:
Bidders on certain City contracts, recipients of Assistance, and any of their prospective
subcontractors must disclose any wage theft or payroll fraud violations over the last three
years. Unless they receive a waiver from the City's Fair Wage Employment Board,
violators are placed on the City's Adverse Determination List, which prevents them from
entering into new contracts with or receiving Assistance from the City. This disclosure
requirement and the waiver process are set forth in Chapter 190 of the Codified
Ordinances of Cleveland, Ohio, 1976 ("Chapter 190").
INSTRUCTIONS:
Pursuant to Chapter 190, the information requested on this document must be provided
by any person or entity bidding on or making a proposal for a Construction or
Improvement Contract or a Service Contract, or applying for Assistance, and any of their
prospective subcontractors.
Any person or entity that is deemed to have made a false statement shall be declared to
have acted in default of its contract and shall be subject to the remedies for default
contained in its contract.
DEFINITIONS:
"Adverse Determination" means a final action or adjudication that the person or entity in
question has committed Wage Theft or Payroll Fraud and is further defined in Chapter
190.
"Assistance" means any form of City financial assistance, except for financial assistance
provided for the development, rehabilitation or other means of providing residential
housing. Assistance includes but is not limited to: grants; economic development loans;
tax credits, incentives and abatements; subsidies; and bonds. Assistance does not include
financial assistance which is received from another government or other entity with the
City acting only as a conduit or fiscal agent for the funds, where the City exercises no
control over the identity of any recipient or of the terms of the contract. Community
Development Block Grant Funds are not considered conduit funds and, to the extent they
otherwise qualify, are included as Assistance.
"Construction or Improvement Contract" means any contract entered into pursuant to
Chapter 167 or Chapter 185 of the Codified Ordinances.
"Payroll Fraud" means concealing an entity's true payroll tax liability or other financial
liability to a government agency from government licensing, regulatory or taxing
agencies through misclassification of employees, failure to report or underreported

payment of wages, or executing a cash transaction while failing to maintain proper
records of reporting and withholding.
"Service Contract" means any contract or subcontract between a person, business or
corporation and the City of Cleveland that primarily involves the furnishing of services to
the City (as opposed to the purchase of goods or other property or the leasing of
property), and shall be limited to the following categories of services: food service,
janitorial, security services, parking lot attendants, home health care, health care aides,
waste management, automotive repair services, landscaping, towing contracts, building
and maintenance services, carpentry, clerical services, urban forestry, housekeeping,
street maintenance and repair, and sidewalk maintenance and repair. This includes
services performed on City-owned premises including the following City-owned
locations: airports, parking lots, municipal parks, recreational facilities, and City-owned
buildings. Contracts that are primarily for the purchase of goods or other property are not
considered Service Contracts.
"Wage Theft" means a violation of the Ohio Prompt Pay Statute, RC 4113.15; the Ohio
Minimum Fair Wage Standards Act, RC Chapter 4111; Oh. Const. Art. II, Sec. 34a; RC
Chapters 4109 or 4115; RC 4113.17, 4113.18, 4113.52 or 4113.61; or a violation of any
substantially equivalent federal or state law; as any of these laws may be amended or
superseded.
CHECK WHICHEVER IS APPLICABLE:
(A) ( ) The undersigned person or entity HAS NOT had any Adverse Determinations
within the last three (3) years.
(B) ( ) The undersigned person or entity HAS had any Adverse Determinations within
the last three (3) years.
If (B) is checked, then in an attachment(s) to this form, please disclose all Adverse
Determinations within the last three (3) years.
Name of Person or Entity: __________________________
Signature: __________________________
Printed Name of Signatory: __________________________
Title of Signatory: __________________________
Date: __________________________

BID - SCHEDULE OF ITEMS
City of Cleveland BID PAGE 1 OF 5
Division of Purchases And Supplies BIDDER MUST
128 City Hall
Cleveland, Ohio 44114 COMPLETE & SIGN BELOW
TITLE OF BID Overflow and emergency printing services NAME OF FIRM
STREET ADDRESS
ORDINANCE NO. PASSED SIGNED CITY STATE ZIP CODE
DEPARTMENT OF Finance DIVISION Printing & Reproduction AUTHORIZED SIGNATURE
CITY RECORD ADVERTISEMENT DATES STANDARD CONTRACT BID DATE
x REQUIREMENT CONTRACT
BUYER BID OPENING 12:00 O'CLOCK NOON
OFFICIAL TIME
DESCRIPTION QTY. UNIT PRICE EXTENSION
SIGN, DATE, AND COMPLETE THIS PAGE;
SEE SUBSEQUENT SCHEDULE OF ITEMS PAGES FOR
ADDITIONAL BIDDING INFORMATION
`ALL ITEMS ARE APPROXIMATE QUANTITIES
ALL OF THIS BOUND INFORMATION MUST BE KEPT INTACT AND, DELIVERY PAYMENT DISCOUNT
(Days)
TOGETHER WITH ANY ADDENDA ISSUED, MUST BE RETURNED WITH
THE BID. OTHERWISE, THE BID MAY BE CONSIDERED INFORMAL.
% Days
FOR PURCHASING USE ONLY

SCHEDULE OF ITEMS
BID PAGE 2 OF 5
City of Cleveland
BIDDER MUST
Division of Purchases And Supplies
128 City Hall
Cleveland, Ohio 44114 COMPLETE & SIGN BELOW
TITLE OF BID: Overflow and emergency printing services NAME OF FIRM
STREET ADDRESS
CITY STATE
ZIP CODE
DEPARTMENT: FINANCE DIVISION: Printing & Reproduction AUTHORIZED SIGNATURE
DATE
BUYER : BID DUE BY
Item Description Estimated UNIT PRICE
No. Uncoated Offset, Bond, & Laser Bond Quantity per 1,000 EXTENSION
1 VARIOUS 9X12 POCKET FOLDERS - folders should 25,000
be quoted as one color with full bleeds and business card
slits on one of the inside pockets. The folders will be
ordered in minimum quantities of 500 and printed on
standard C1S 12pt.
2 VARIOUS 9X12 POCKET FOLDERS - folders should 25,000
be quoted as two -color with full bleeds and business card
slits on one of the inside pockets. The folders will be
ordered in minimum quantities of 500 and printed on
standard C1S 12pt.
3 VARIOUS 9X12 POCKET FOLDERS - folders should 25,000
be quoted as three -color with full bleeds and business card
slits on one of the inside pockets. The folders will be
ordered in minimum quantities of 500 and printed on
standard C1S 12pt.
4 VARIOUS 9X12 POCKET FOLDERS - folders should 25,000
be quoted as four -color with full bleeds and business card
slits on one of the inside pockets. The folders will be
ordered in minimum quantities of 500 and printed on
standard C1S 12pt.
5 VARIOUS PRINTED BROCHURES- 8.5 X 11 brochures 50,000
should be priced based on single color printed both sides
on 70# opaque white with full bleeds. Pricing should be
based on orders of a minimum of 1,000 brochures and
should include the cost of folding
2

SCHEDULE OF ITEMS
BID PAGE 3 OF 5_
City of Cleveland
BIDDER MUST
Division of Purchases And Supplies
128 City Hall
Cleveland, Ohio 44114 COMPLETE & SIGN BELOW
TITLE OF BID: Overflow and emergency printing services NAME OF FIRM
STREET ADDRESS
CITY STATE
ZIP CODE
DEPARTMENT: FINANCE DIVISION: Printing & Reproduction AUTHORIZED SIGNATURE
DATE
BUYER : BID DUE BY
Item Estimated UNIT PRICE
No. Quantity per 1,000 EXTENSION
6 VARIOUS PRINTED BROCHURES- 8.5 X 11 brochures 25,000
should be priced based on two- color printed both sides on
70# opaque white with full bleeds. Pricing should be based
on orders of a minimum of 1,000 brochures and should
include the cost of folding
7 VARIOUS PRINTED BROCHURES- 8.5 X 11 brochures 50,000
should be priced based on full-color printed both sides on
70# opaque white with full bleeds. Pricing should be based
on orders of a minimum of 1,000 brochures and should
include the cost of folding
8 VARIOUS PRINTED BROCHURES 11 X 17 - 50,000
Brochures should be priced based on 2-color printed both
sides on 70# opaque white with full bleeds. Pricing should
be based on orders of a minimum of 1,000 brochures and
should include the cost of folding
9 VARIOUS PRINTED BROCHURES 11 X 17 - 50,000
Brochures should be priced based on 4-color printed both
sides on 70# opaque white with full bleeds. Pricing should
be based on orders of a minimum of 1,000 brochures and
should include the cost of folding
10 VARIOUS PRINTED BIN TAGS 3.5 by 5.5 manila 150# 20,000
tag printed 2-side black ink with reinforced eyelets and
strings (will be purchased in minimum quantities of 2,500)
11 . VARIOUS PRINTED POSTCARDS printed 4 over 1 on 25,000
4 x 6 80# C1S cover shrink wrapped in packages of 25
pricing should be based on minimum quantities of 1,000
12 2-part continuous forms 9 x11 printed black ink with a red 20,000
marginal on each sheet- forms must be 20# NCR white top
copy and a colored bottom copy. Pricing should be based
on minimum quantities of 2,500
3