RFP/RFQ PDF
REQUEST FOR PROPOSALS/ REQUEST FOR QUALIFICATIONS (RFP/RFQ)Emergency Management Coordinator: Provide EMA Services for the Town of Barrington, RI
SUMMARY: Under the direction of the Emergency Management Director/Fire Chief, the Emergency Management Coordinator awarded this contract (under this Request for Proposal (RFP/ RFQ) will be responsible for planning, reviewing, organizing, directing, implementing and maintaining internal and external emergency preparedness programs and emergency operation plans and activities for the Town of Barrington.
Candidates being considered for this contract must have EMERGENCY MANAGEMENT experience and Municipal knowledge of the Town of Barrington.
Services will be contracted for a 24-month period with the possibility of extending the contract at the discretion of the Town.
Proposals must be submitted by 12:00 PM on Friday, December 19, 2025. All Proposals should be in a sealed package, clearly marked on the outside: “EMERGENCY MANAGEMENT COORDINATOR/ EMA.” Submittals must include one (1) original and three (3) copies of the Proposal, delivered to the following:
Department of Human Resources
Barrington Town Hall
Attn: Kathleen J. Taraian- Director of HR
283 County Road
Barrington, RI 02806
An electronic copy shall also be submitted. Email to:
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BACKGROUND
The Town of Barrington is seeking proposals from qualified individuals to provide Emergency Management Services for the Town of Barrington Under the direction of the Emergency Management Director/Fire Chief, the individual awarded this contract under this Request for Proposal (RFP) will be responsible for reviewing, implementing and maintaining internal and external emergency preparedness programs and emergency operation plans for the Town of Barrington.
Administrative services will be contracted for a period of 24 months, with the option of extending the contract at the discretion of the Town.
The deadline for submission of proposals is 12:00 PM on Friday, December 19, 2025
All Proposals shall be submitted to the Human Resources Office, Barrington Town Hall, 283 County Road, Barrington, RI 02806. To be considered, one electronic copy, and one (1) original and three (3) copies of the proposal must be submitted in a sealed package, clearly marked on the outside: “EMERGENCY MANAGEMENT COORDINATOR.”
It is the responsibility of the submitting individual to ensure that the proposal is received prior to the deadline. Any proposals received after the deadline will not be considered for award, regardless of whether the delay was outside the control of the submitting applicant. The Town assumes no responsibility for delays caused by the U.S. Postal Service or any other delivery service. Postmarking by the due date will not substitute for actual receipt of response by the due date.
The Town reserves the right not to select the lowest bidder. The Town reserves the right to accept or reject any or all proposals, and to request additional information from respondents clearly in consideration for award.
SCOPE OF WORK
The successful respondent will collaborate with the Barrington Fire Chief in determining emergency management objectives and priorities consistent with established goals. The successful respondent will also develop strategies, policies, plans and procedures to achieve identified objectives and priorities. The Fire Chief serves as the Emergency Management Director.
The Scope of work to be considered includes but is not limited to the following:
Conduct, facilitate, and attend informational seminars, conferences, presentations, and public and professional meetings regarding governmental policies and procedures related to Emergency Management.
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Assist with the development, implementation and maintenance of Emergency Management strategic, fiscal and capital improvement plans.
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Keep informed of new technology, trends, and techniques in the areas of Emergency Response and Disaster Relief.
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Plan responses to emergencies and disasters to minimize risk to people and property.
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Meet with law enforcement officials, private companies, and the public to get recommendations regarding Emergency Response Plans.
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Organize Emergency Response training programs for staff, volunteers, and other first responders.
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Coordinate the use and sharing of resources and equipment within the community to assist in emergency response.
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Prepare and analyze damage assessments following disasters or emergencies.
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Review Emergency Plans of individual organizations, such as medical facilities, to ensure their adequacy.
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Revise and review local Emergency Operations Plans.
RESPONSE FORMAT
The Town of Barrington is seeking to contract with a well-qualified individual with the education and/or experience that will assist the Director/Fire Chief in the implementation of Emergency Preparedness Programs and Operation Plans for the Town of Barrington. The successful bidder shall have required experience in Emergency Management Operations. Proposals shall be organized in the following manner:
1) Statement of Qualifications:
a. Description of knowledge and experience working with Emergency Operations and Management and related state and federal programs, with an emphasis on recent experience.
b. A list of References from similar work, along with contact information and a description of services provided.
2) Scope of Services
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Provide your cost proposal to accomplish the scope of work for
administration of Emergency Management activities as outlined above and for any additional services required.
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Staffing plan, approximate number of hours to be committed, and scope of projects to be performed.
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Fee schedule should detail expenses necessary to carry out the requirements of this RFP. The proposal must include all costs that are necessary to successfully complete the activities described in this RFP.
