Emergency Infrastructure Restoration, Debris Removal & Disposal

NOTICE OF REQUEST FOR PROPOSALS
TOWN OF ABITA SPRINGS
The Town of Abita Springs Government is seeking responses for the following project:
RFP# 2026-DR&D-01
Emergency Infrastructure Restoration, Debris Removal and Disposal
Responses will be received by the Town Administration, until 2:00 P.M. CST Wednesday, April 8
2026. RFP responses will be opened publicly at the physical location- 72066 Live Oak St. Abita
Springs, LA 70420 and only respondents who have submitted an RFP response shall be identified
aloud. Prices shall not be read. Each response will be evaluated by designated Town personnel
after the submission deadline and public opening has passed.
This RFP is available at:
* Town of Abita Springs Website: http://www.townofabitasprings.com
* LaPAC - Louisiana Procurement and Contract Network:
https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=185
NOTE: LaPAC is the State's online electronic solicitation notification system on the Office of
State Procurement website. LaPAC provides an immediate e-mail notification to subscribing
vendors of an Abita Springs solicitation and any addenda posted. To receive the e-mail notification,
vendors must register in the LaGov portal. Registration is intuitive at the following link:
https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg
It is the Proposer's responsibility to check either website frequently for any possible addenda that
may be issued. The Town is not responsible for a proposer's failure to download any addenda
documents required to complete an RFP.

Each Proposal must be sealed. The outside of the envelope, box or package should be marked with
the Proposer's Name and Address, the Proposal Name, the RFP #, and the Proposal Opening Date.
The successful Respondent must supply the Town of Abita Springs with all required
documentation as specified in the RFP documents. Said Respondent must also be in Good
Standing and licensed to do business in the State of Louisiana.
A Non-Mandatory Pre-Proposal Conference shall be held at 10:00 Am on March 25, 2026, at the
Abita Springs Town Hall at 22161 Level St. Abita Springs, LA.
Proposals will be received at the Abita Springs Administration Building, 72077 Live Oak St. Abita
Springs, LA 70420 from each Respondent or his agent, or by certified mail with return receipt
requested.
Attention: Leanne Schaefer

REQUEST FOR PROPOSALS
Emergency Infrastructure Restoration, Debris Removal & Disposal
RFP Number:2026-DR&D-01
Event Date / Time
RFP Release Date March 10, 2026
Optional Pre-Proposal Conference (10:00 AM) March 25, 2026
Deadline to Submit Written Questions March 31, 2026
Proposal Submission Deadline (2:00 PM) April 8, 2026
Proposal Opening (Administrative) April 9, 2026
Evaluation Committee Review Begins April 9, 2026
Anticipated Contract Award April 22, 2026
All times are Central Standard Time (CST).
Any changes to the above schedule will be published via formal addenda on the Town's website at
www.townofabitasprings.com. It is the responsibility of each proposer to monitor the platform and
ensure their proposal reflects all issued addenda.
This procurement is being conducted in accordance with FEMA Public Assistance grant
requirements. All work performed under this contract must meet FEMA eligibility, documentation,
and reasonable cost standards for reimbursement.

Town of Abita Springs
Request for Proposals (RFP)
Debris Removal, Transportation, and Disposal Services
RFP No.:2026-DR&D-01
Issue Date: March 3, 2026
Proposal Due Date: Wednesday April 8, 2026
Contact Information:
* Name: Leanne Schaefer
* Title: Town Clerk
* Phone: 985-892-0711 extension 3951
* Email: lschaefer@abitaspringsla.gov
1. Introduction
The Town of Abita Springs (TOAS) is seeking qualified contractors to provide debris removal,
transportation, and disposal services resulting from natural disasters, including but not limited to
tornadoes, ice storms, and flooding.
The services will be performed within the jurisdictional limits of Abita Springs. Contractors shall
provide all labor, materials, and equipment necessary to fully manage, operate, and maintain
debris removal operations in accordance with all applicable Federal, State, and local regulations.
TOAS may issue a Notice to Proceed for limited activities or multiple events during the contract
period.
2. Scope of Work
2.1 General
* The contractor shall provide sufficient management, supervision, safety, quality control, and
project controls to ensure safe, complete, and timely work.
* Contractors shall comply with FEMA, OSHA, EPA, LDEQ, and other applicable Federal,
State, or local requirements.
* The contractor is responsible for all work performed by its employees and subcontractors.
2.2 Debris Removal
* Debris removal includes debris located on public rights-of-way (ROW), publicly maintained
property, and public facilities.
* Private property debris removal is allowed only if approved by FEMA and TOAS. Private
structure demolition is not included.
* Eligible debris includes:
Vegetative debris (trees, limbs, stumps)
o
Construction and demolition debris
o
Mixed debris (processed per unit prices)
o

* Hazardous materials such as HHW, E-Waste, Freon, petroleum products, or creosote-
treated wood shall be handled in accordance with all laws and regulations.
2.3 Hazardous Trees and Stumps
* Removal of leaning or hazardous trees, hanging limbs 2", and stumps 6" in diameter.
* Stump holes must be backfilled with clean native topsoil.
* Work must be supervised by a Louisiana licensed arborist.
2.4 Performance
* Contractor shall commence work within 48 hours of Notice to Proceed.
* Work shall be performed during daylight hours only, max 12 hours/day, 7 days/week, unless
directed otherwise.
* Contractor shall repair all damage caused by operations at no cost to TOAS.
2.5 Mobilization and Staging
* Contractor shall mobilize personnel, equipment, and incidentals at its own cost.
* Contractor shall secure permits and contracts for staging areas, reduction sites, and final
disposal sites.
* Payment for disposal at permitted facilities will be reimbursed as pass-through cost only,
without mark-up.
2.6 Environmental Protection and Restoration
* Contractor shall prevent visible emissions, dust, and water pollution during removal and
disposal.
* Contractor shall restore all impacted areas to as near pre-existing conditions as
reasonably possible.
3. Contractor Responsibilities
3.1 Submittals
* Contractor Safety Plan (per EM 385-1-1)
* Debris Removal and Disposal (EDR&D) Plan
Personnel, crew sizes, maps, procedures, equipment lists, final disposal plans
o
* Daily safety meetings and Daily Operational Reports
* Weekly work schedule updates
3.2 Equipment
* Trucks and equipment must comply with all Federal, State, and local regulations.
* All hauling vehicles must have tarps, tailgates, backup alarms, and proper certification.
* Trucks or equipment may not be used for private work during the contract period.
3.3 Contractor Representative (CR)
* Contractor shall designate a CR at each location.

* The CR is the point of contact for the TDA, responsible for day-to-day management, safety,
and government inspections.
4. FEMA and Federal Requirements
* Contractor shall comply with all applicable Federal laws, regulations, and executive orders
for federally funded contracts.
* Contractor must adhere to Byrd Anti-Lobbying Certification (31 U.S.C. 1352).
* Contractor must comply with suspension and debarment requirements (2 C.F.R. pt. 180 &
3000).
* Contractor must maintain records for 3 years after final payment and allow inspection by
TOAS, FEMA, or other authorized agencies.
See Attachments I, 1-2, and 1-3 for full federal compliance forms.
5. Disadvantaged Business Enterprises (DBE), Women-Owned, and Labor Surplus Firms
* Contractors shall take affirmative steps to include DBE, Women-Owned, or Labor Surplus
Area firms as subcontractors.
* Submission of DBEWOLS Disclosure and Commitment Forms is required.
* See Attachment J for full DBEWOLS instructions and forms.
6. Proposal Submission Requirements
Contractors shall provide:
1. Company information and qualifications
2. Experience with disaster debris removal
3. Proposed crew sizes, equipment, and procedures
4. EDR&D Plan draft
5. Safety Plan draft
6. References for past FEMA, State, or municipal debris contracts
ATTACHMENTS
A. Attachment A / A-2 - Unit Item Price Proposal
* Pricing for debris types: C&D, vegetative, mixed, marsh grass/sediment
* Hazardous trees, stumps, limbs; white goods, E-waste, HHW, HTW, petroleum products, tires
* Creosote-treated wood, RACM
* Submission instructions and acknowledgment of addenda
B. Attachment B - Contract for Essential Services
* References RFP Sections 2-6; 48-hour start after Notice to Proceed
* Compensation based on Attachment A / A-2
* Insurance, indemnification, taxes, ownership of work product
* Jurisdiction, non-assignability, budget limits, termination, auditing, discrimination, independent

contractor status
* Authority to execute, witnesses, Town Attorney approval
C. Attachment C - Acknowledgment and Waiver
* Proposer acknowledges receipt of RFP
* Waives rights to protest, contest, or challenge RFP processes or award
* Signature of authorized representative, witnesses, and notary
D. Attachment D - Insurance Requirements
* Required: General Liability, Auto, Workers' Compensation, Pollution Liability
* Optional: Professional Liability, Marine Liability
* Minimum limits, additional insured, waiver of subrogation, subcontractor compliance
* Proof of insurance prior to contract execution
E. Attachment E - Hold Harmless Agreement
* Contractor indemnifies, defends, and holds harmless TOAS, officers, employees, volunteers
* Covers claims, demands, expenses, & attorney fees arising from Contractor acts or omissions
* Signature of authorized officer, witnesses, notary, and designated claims contact
F. Attachment F - Affidavit Pursuant to LA R.S. 38:2224 & Ethics/Status Verification
* Confirms no improper payments to secure contract
* Confirms no public servant or immediate family owns >25% of contracting entity
* Confirms registration/participation in status verification system for employees
* Notarized signature of affiant
G. Attachment G - Sample Scoring Matrix
* Proposal compliance & quality, understanding of project, approach (including PUSH/EDR&D
plan)
* Qualifications, experience, references, subcontractor info, financial strength, DBE/women-
owned labor participation
* Cost/fees; total maximum 100 points
* Signature line for evaluator
H. Attachment H - Debris Removal Contract Requirements
* Contract overview, supervision, compliance with TOAS, TDA, FEMA
* Services: labor, equipment, pre-work, hazardous material handling, debris removal, traffic
safety
* Submittals: Safety Plan, EDR&D Plan, daily tailgate meetings, operational reports, work
schedules
* Environmental protection and restoration, debris eligibility, removal/disposal procedures
* Equipment requirements, Contractor responsibilities, site safety, regulatory compliance
* Demobilization procedures, post-pickup cleanup, record retention, FEMA-required contract
clauses
I. Attachment I - Acknowledgements Regarding Federal Assistance
* Form acknowledging receipt and understanding of federal funding
* Confirms contractor agrees to comply with all federal requirements
* Signature of authorized representative, date, and notarization if required

Attachment 1-2 - Byrd Anti-Lobbying Certification
* Certifies no federal funds used for lobbying activities
* Signed by authorized official with date
* Submission required prior to contract execution
Attachment 1-3 - Suspension and Debarment Certification
* Certifies contractor and key personnel are not suspended or debarred from federal programs
* Signed by authorized representative with date
J. Attachment J - DBE/WOSB Disclosure Statement and Commitment Agreement Form
* Disclosure of disadvantaged or women-owned business participation
* Commitment to utilize DBE/WOSB firms
* Signature of authorized representative with date
K. Attachment K - Contractor's Uniform Financial Information Form
* Standard financial disclosure form for evaluation
* Includes balance sheet, income statement, relevant financial ratios
* Signed by authorized officer with date
Notes
* Waterways references are limited to debris that may be adjacent to or in right-of-way near
creeks, streams, or rivers as directed by TDA.
* Contractor is not responsible for waterway dredging or full waterway debris removal unless
specifically authorized.
7. Evaluation Criteria & Scoring
Proposals will be evaluated based on the criteria and point values listed below. Evaluators will
complete Attachment G - Sample Scoring Matrix for each proposal. Points will be assigned based
on the proposer's compliance with the RFP, qualifications, approach, and other factors described in
this section. The total possible score is 100 points.
POSSIBLE POINTS
CRITERIA
Compliance with RFP and proposal quality 5
Understanding of project 5
Approach (PUSH Plan, EDR&D Plan) 10
Qualifications, experience, personnel, references 15
Number of subcontractors 4
Past large emergency contracts completed 4
Number of employees 4
Number of similar contracts 4
History with federal agencies / permitting 5
Number of trucks, boats, and equipment owned 4
Costs and fees 20
Use of DBE, Women-Owned, or Labor Surplus Firms 5
Financial strength and stability 15
TOTAL 100

Evaluator Instructions:
* Evaluators shall complete Attachment G - Sample Scoring Matrix for each vendor.
* Each matrix must be signed and dated by the evaluator upon completion.
* Points assigned in the matrix must correspond to the categories and possible points listed above.
* Evaluators should provide comments to justify scores, particularly for subjective categories such as
approach and qualifications.

ATTACHMENT "A"