Emergency Homeless Shelter RFP

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REQUEST FOR PROPOSAL
Emergency Homeless Shelter
Mariposa County Health and Human Services Agency (MCHHSA) is seeking Requests for Proposal
(RFP) from qualified Providers to provide an emergency homeless shelter within Mariposa County.
This RFP is open to public or private non-profit agencies that can both design and implement a
program for an emergency homeless shelter in Mariposa County. The ideal Provider will manage
and provide shelter operations, three meals per day, case management services, and 24-hour
monitoring staff for an anticipated maximum of up to 40 residents.
Work contracts under this RFP will not exceed $150,000.00.
The term of the Agreement will be for a period of 12 Months.
Providers may submit a proposal on one or more disciplines. Separate proposals are not required.
DATE ISSUED: June 5, 2026
PROPOSALS DUE: June 22, 2026
SUBMIT TO: Amy Woodward
Health & Human Services Agency
5362 Lemee Lane
Mariposa, CA 95338
* REFER QUESTIONS TO:
Amy Woodward
(209) 74 2-0958
awoodward@mariposacounty.gov
Form Revision Date: 06/1/26

Request For Proposals (RFP)
I. INTRODUCTION:
The purpose of this Request for Proposal (RFP) is to solicit proposals from qualified
individuals or agencies to provide: An Emergency Homeless Shelter within Mariposa
County. The ideal Provider will manage and provide shelter operations, three meals per
day, case management services, and 24-hour monitoring staff for an anticipated
minimum of up to 40 residents.
It is expected that work contracted under this RFP will not exceed - $150,000.00
This project is funded through a combination of health and human services funding to
include potential grants.
The term of the Agreement will be for a period of 12 Months, with the potential for
renewal (in County's discretion and upon mutual agreement) for two successive one
year periods.
II. BACKGROUND:
Mariposa County Health and Human Services Agency (MCHHSA) lead the County's
response to meet the sheltering and housing needs of people experiencing
homelessness. MCHHSA is committed to providing this opportunity for a respondent
that can provide a secure environment where homeless individuals can focus on
stability and preparing for self-sufficiency.
The Mariposa County Board of Supervisors adopted the "Declaration of Shelter Crisis in
Mariposa County" (Resolution No. 2018-518) under California Government Code
Sections 8698,8698.1, and 8698.2. This resolution allows the Connections Emergency
Shelter (contracted for FY 25126) to operate at its current location and may be
withdrawn at the discretion of the Board of Supervisors.
The 2025 Housing and Urban Development Point in Time (PIT) identified 40 homeless
individuals within Mariposa Count. The 2025 PIT count was a sheltered only count this
year.
Ill. TIMELINE:
The timeline outlined below represents the tentative schedule for this RFP. Any change
in the scheduled dates for the RFP will be posted on the County's website.

Request For Proposals (RFP)
RFP Schedule Date
Request for Proposals (RFP) Posted June 5, 2026
Deadline for Questions June 19, 2026
Proposal Submission Deadline June 19, 2026
Board of Supervisor Approval July 7, 2026
Contract Start Date August 1, 2026
ELIGIBILITY TO APPLY REQUIREMENTS:
Mariposa County Health and Human Service Agency (MCHHSA) is requesting
proposals for an experienced homeless shelter manager to operate up to a 40-bed
emergency homeless shelter. Said shelter will help individuals or couples, ages 18+,
experiencing homelessness or living in conditions not suitable for habitation. The
proposed homeless shelter is intended to provide shelter and services 24 hours a day, 7
days a week, 365 days a year. MCHHSA intends for the shelter to remain open
throughout the day.
The ideal Provider is expected to identify and secure a property and/or facility to operate
the shelter within the boundaries of the unincorporated town of Mariposa. Evidence of
how the identified location is the most suitable location for the proposed operational
plan should be included. The Provider must be familiar with the County of Mariposa's
zoning ordinance(s) related to housing and shelters.
The Provider must have at least two years of experience providing shelter, coordinating
services for a diverse population with complex needs, and property management. The
Provider will demonstrate knowledge of how to serve the target population as evidenced
by prior or current successful program and service provision to the target population.
The Provider will also demonstrate an understanding of substance use abuse disorders,
substance use recovery, behavioral health challenges, and trauma-informed/client
centered services.
The Provider will also demonstrate the resources and expertise to meet all
administrative and fiscal requirements, to include fiscal auditing, technological
managements, and administrative staff capabilities; the ability to address the needs of
diverse populations with complex needs; and the ability to own or lease a suitable
facility. The Provider must have the resources necessary to fulfill the scope of the RFP.
The Provider must demonstrate that the proposed program staff have the knowledge,

Request For Proposals (RFP)
skills, abilities, training and experience to provide the services proposed, and must also
demonstrate collaboration with other governmental, faith-based, and/or community
service providers.
MCHHSA is committed to the highest standards of public services and policies that will
lead to a high standard of community life for residents and business owners including
clean and safe public and private areas. The Provider is expected to operate in a
manner that does not adversely impact the surrounding area including implementation
of procedures to prevent loitering in the vicinity. The resulting homeless shelter shall
help individuals experiencing homelessness develop a pathway toward diverse shelter
options, to include permanent housing and sobriety, income, healthcare, and stability
through continued care services.
POPULATION TO BE SERVED AND GEOGRAPHIC AREA
MCHHSA serves diverse populations across Mariposa County. The Provider will offer
shelter and support to persons experiencing homelessness in Mariposa County. The
Provider will accommodate people with complex needs, such as substance use
disorders, domestic violence backgrounds, behavioral or mental health needs, and
adults with physical limitations. All residents of the shelter must be 18 years of age and
older.
V. SCOPE OF SERVICES:
MCHHSA is seeking an experienced Provider to operate the current facility or secure a
facility and run a proposed emergency homeless shelter. The shelter must be located
withing the unincorporated town of Mariposa. The shelter must provide up to 40 beds,
with no less than 35, to assist individuals and/or couples_who are experiencing
homelessness and may include their pets. The Provider will demonstrate the ability to
make reasonable accommodation based on individual needs. The Provider is
responsible for securing the facility and coordinating the necessary County entitlements
and environmental clearance in accordance with the California Environmental Quality
Act (CEQA). The Provider shall be responsible for all new construction or tenant
improvements, including preparing architectural, structural, and engineering drawings,
obtaining building and utility permits from the County, constructing the physical
improvements, zoning requirements, landlord negotiations, and ongoing building
maintenance. As noted below, proposals should in_clude a funding plan outlining the
estimated cost of acquiring or leasing the proposed facility, the cost of constructing all

Request For Proposals (RFP)
improvements necessary for the property and building to accommodate the shelter use,
and the source of funds for ongoing operations (if any outside of this contract amount)
The shelter will be open 24 hours a day, 7 days a week, 365 days a year and provide
access to a wide range of programs and supportive services. At minimum, the program
should provide safe shelter, basic needs, and housing navigation services to move
clients out of homelessness and into permanent housing opportunities. Through this
funding, MCHHSA seeks to support proposals that will provide the following:
* A homeless shelter anticipated in serving between 35 to 40 adults experiencing
homelessness, including utility costs of the facility,
* Three meals per day.
* Describe how meals would be provided and if kitchen facilities are on site or
provided otherwise.
* Monitoring of shelter participants 24 hours a day, 7 days a week, 365 days a
year.
* Maintenance of the facility, which includes but is not limited to landscaping, pest
control, facility repairs and janitorial services.
* Supportive case management to eliminate barriers to securing and/or
maintaining housing of up to 40 adults in the program.
Supportive Services include, but are not limited to the following:
o Trauma-informed assessment upon entry and quarterly thereafter
o Trauma-informed case management
o Development of an individual case plan outlining specific interventions and
pathways to stabilized permanent housing, including:
Employment assessment
Housing assessment
Individual needs assessment
Medical assessment of connection to medical resources
o Daily engagement with participants of the shelter
o Vital records procurement, i.e., birth certificate, social security card,
California ID, immunizations, etc.
o Referral to job training
o Assistance identifying resources, including but not limited to:
Resolving legal issues
For persons with learning or developmental disabilities
For persons experiencing behavioral or mental health needs
For persons experiencing substance use
For budgeting and finance
For entitlement benefits
Credit repair assistance

Request For Proposals (RFP)
Transportation
Mail services
Laundry service*s
Storage
Pet assistance
Medical and dental assistance
o Collaboration with community agencies and other service providers to meet
the needs of residents.
PROGRAM INTAKE AND ACCESSIBIITY
Requirements for entry into the shelter will be minimal with prioritization for
persons who are experiencing homelessness or are living in a place not meant
for human habitation. Additionally, the Provider: *
* Will not discriminate or refuse services on the basis of race, color,
religion, gender, gender expression, age, national origin, disability,
marital status, sexual orientation, military status, or any other
protected class.
* Will utilize the Coordinated Entry System (CES), the Housing
Management Information System (HMIS), and any additional
databases, as identified, including the Community Information
Exchange may be required.
* Must enter participant intake data into HMIS within 48 hours.
* Must employ low-barrier practices that align with a housing first
approach where a minimum of rules is placed on participants.
No participant shall be excluded due to lack of income, an
active or history of substance us, an active or history of
behavioral/mental health needs, or past involvement with the
criminal justice system. Any such exclusions are unacceptable
and may lead to termination of the contract.
* Program intake shall be available 24 hours a day, 7 days a week, 365
days a year.
PROGRAM EXIT AND COLLABORATION
The Provider must:
* Notify MCHHSA prior to the exit of a participant(s), unless behavior rises
to a level that endangers the life or safety of staff or other participants.
Whenever possible, a System of Care (SOC) team meeting will
be held in advance of exiting a shelter participant to support the

Request For Proposals (RFP)
individual(s) in maintaining their shelter in a manner that is safe
and aligns with shelter policies
* Enter participant exit date into HMIS within 24 hours.
* Offer all residents the opportunity to complete a survey to capture the
circumstances around their exit. These surveys will be updated within
HMIS under the participant's profile and provided to MCHHSA upon
request.
HOUSING FOCUSED SUPPORTIVE SERVICES
The Provider must:
* Utilize a Housing First approach
* Provide housing-centric services that transition participants quickly into
permanent housing and support long-term housing stability.
* Provide case management services that promote stabilization and health
by connecting participants to additional services, treatment resources, or
other sources of assistance that may be continued once the client is in
housing.
* Improve long-term income stability by connecting participants to
employment or benefits programs, including but not limited to State
Disability Insurance (SDI), Social Security Income (SSI), Veterans'
Assistance benefits, CalFresh, CalAIM programs, and other Public
Assistance programs.
* Participation in scheduled Housing related meetings.
* Participate in the Central Sierra Continuum of Care (CoC)
* Participate in Housing outreach activities, including but not limited to:
Street Outreach
Encampment Outreach
Community Outreach
Other Housing outreach events
FACILITY REQUIRMENTS
At a minimum, the facility must:
* Always maintain working showers and restrooms.
* Provide up to four beds for individuals with physical mobility impairments.
* Provide office space that can be utilized by partner staff.
* Remain staffed and accessible 24 hours a day, 7 days a week, 365 days a
year

Request For Proposals (RFP)
* Provide routine pest control
CLIENT DATA AND PROGRAM REPORTING REQUIREMENTS
The Provider will be required to:
* Input intake and case notes data into HMIS within 48 hours of the
contact.
* Input exit information into HMIS within 24 hours of exit.
* Input client-level data, program services/activities, unduplicated numbers
of individuals assisted and program outcomes.
* Provide routine reports that may include information on the number of
participants, number of exits to permanent housing or other, and case
management activities, etc., to include monthly reports generated from
any secondary data information systems.
POLICIES AND PROCEDURES
The Provider will demonstrate fully developed policies, and procedures that are trauma
informed and that are consistent with the resident's needs and MCHHSA's System of
Care.
Policies must include, at minimum, the following: case management, emergency
procedures, re-housing procedures, standardized intake assessment, safety planning,
service provision, exit policy, and re-entry into shelter.
SERVICE PROVIDER QUALIFICATIONS
This RFP is open to public or private non-profit agencies that can both design and
implement a program for a homeless shelter in Mariposa County. The Provider will
manage all shelter operations to include provision of three meals per day, case
management and 24-hour monitoring of staff for up to 40 residents.
Providers must have the resources necessary to fulfill the scope of this RFP. The
Provider m1.:1st demonstrate that the proposed program staff have the knowledge, skills,
abilities, training and experience to provide the services proposed.
The Service Provider must demonstrate collaboration with other governmental, faith
based, and/or community service providers.
DESCRIPTION OF KEY SERVICE PROVIDER QUALIFICATIONS

Request For Proposals (RFP)
* At least two years of experience providing shelter, coordinating services for a
diverse population with complex needs, and property management. Knowledge
of how to serve the target population addressed in the Population to be Served
and Geographical Area section as evidenced by prior or current successful
program and service provision to the target population.
* Demonstrate ability to provide shelter services outlined above.
Knowledge and understanding of substance use disorders, substance use
recovery, mental health challenges and trauma-informed/client-centered
services.
* The resources and expertise to meet all administrative and fiscal requirements.
This includes the Service Provider's fiscal auditing, technological management
and administrative staff capabilities.
* The ability to address the needs of diverse populations with complex needs.
* Ability to own or lease a suitable facility.
* The shelter location shall comply with Mariposa County's zoning laws and
regulations.
* Service Provider shall coordinate the necessary tenant improvements to operate
the shelter.
REPORTING
MCHHSA expects the Provider to submit a bi-annual written report on its scope of
services, findings and budget. The findings should include:
* Audit finding remediations
* Budget, including year-to-date
* Program success
* Program improvement recommendations
* Staffing levels and changes
* Site improvement recommendations
* Any other recommendations that would improve program quality, facilities, etc.
Additionally, the Provider will provide monthly reports, by the second Monday of each
month, to MCHHSA that will include the following:
* Total number of unduplicated individuals participating in the program, by age and
gender.
* Total number of unduplicated participants with Veteran status.
* Date each resident entered the program and the projected exit date.
* Average length of stay for participants.
* Number of Behavioral Health and Recovery Services referrals made.

Request For Proposals (RFP)
* Number of entitlement benefit referrals made.
* Number of participants employed
* Number of participants with active legal issues that were resolved.
* Number of participants who exited to permanent housing.
* Number of participants who had a negative exit, with explanation of exit and copy
of exit survey.
* Staff training that was completed including training provided, name of staff who
received the training, role of the staff, and dates of training provided.
* Number of new intakes from street homelessness.
* Number of exits and locations exited too.
* Number of exits to street homelessness.
* Number of calls for Law Enforcement.
* Number of participants seen for emergency medical services.
BUDGET
The Service Provider shall provide a budget narrative.
MODIFICAITONS
MCHHSA may modify the RFP at any time prior to the RFP due date. It is
recommended that applicants periodically check with Amy Woodward, Project Lead, via
email at awoodward@mariposacounty.gov and on the County webpage for any posted
modifications at www.mariposacouty.gov/bids.aspx Applicants who have submitted
proposals prior to the due date will also be notified of any modifications through contact
information on their proposal. All modifications must be submitted in writing.
VI.PROPOSAL SUBMISSION:
Proposal submissions must include a complete Proposal Package. Complete Proposal
Packages includes the following:
Section 1 - Cover Letter