EMERGENCY FUEL SERVICES

ST. TAMMANY PARISH
MICHAEL B. COOPER
PARISH PRESIDENT
NOTICE TO BIDDERS
ST. TAMMANY PARISH
Sealed bids will be received by the Department of Procurement until 2:00 p.m., Tuesday, April
21, 2026, and then opened and read publicly at that time by the Procurement Staff for the following
project:
Bid # 26-22-2- Emergency Fuel Services
This bid package is available online at www.bidexpress.com or LaPAC
https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=185. It is
the Vendor's responsibility to check Bid Express, or LaPAC frequently for any possible addenda
that may be issued. The Parish is not responsible for a Vendor's failure to download any addenda
documents required to complete a submission.
The project classification is:
Materials
Paper Bids must be sealed. In addition, the outside of the envelope, box, or package containing
the Bid shall be marked with the following information. Name and Address of the Bidder, the State
Contractor's License Number of the Bidder (if the work is estimated at $50k or more), the Bid
Name, and the Bid Number. Bids submitted without this information may be deemed non-
responsive.
Bids will be received at 21454 Koop Dr., Suite 2F, Mandeville, LA 70471 from each bidder or his
agent and given a written receipt, by certified mail with return receipt requested, or electronically
at www.bidexpress.com.
The Procurement Department can be contacted by telephone at (985) 898-2520 or via e-mail at
Procurement@stpgov.org. St. Tammany Parish Government reserves the right to reject any or all
quotes and to waive informalities.
PROCUREMENT DEPARTMENT
P.O. BOX 628 | COVINGTON, LOUISIANA | 70434 | PROCUREMENT@STPGOV.ORG | 985-898-2520
WWW.STPGOV.ORG
Version 2026.1

BID PROPOSAL
ST. TAMMANY PARISH
GOVERNMENT
BID PACKAGE FOR
EMERGENCY FUEL SERVICES
BID NO.: 26-22-2
March 25, 2026
Version 2025.1

Section 01
Table of Contents
Section 01 Table of Contents
Section 02 Instructions to Bidders
Section 03 Summary of Work
Section 04 Specifications/Pricing Sheet
Section 05 Federal Contract Clauses
Section 06 Certification Regarding Lobbying
Section 07 Sample Corporate Resolution
Section 08 Sample Contract
Version 2025.1

Section 02
Instructions to Bidders
Bidders are urged to promptly review the requirements of this specification and submit questions
for resolution as early as possible during the bid period. Questions or concerns must be submitted
in writing to the Procurement Department no later than 2:00 CST seven (7) working days prior to
the bid opening date. Otherwise, this will be construed as acceptance by the bidders that the intent
of the specifications is clear and that competitive bids may be obtained as specified herein. Protests
with regard to the specification documents will not be considered after bids are opened.
1. Bid security is not required for this bid. Be sure that your bid is properly signed. The bid
must be fully completed.
2. The Owner is the St. Tammany Parish Government (the "Parish").
3. The terms "he/his" and "it/its" may be used interchangeably.
4. The terms "Owner," the "Parish," and "St. Tammany Parish" may be used interchangeably.
5. Prices shall remain in effect from the date the Notice to Proceed (NTP) is issued by the St.
Tammany Parish Government (Parish) through December 31, 2026, with the option of four
(4) additional one (1) year periods with the same terms and conditions of the initial term if
the Parish and Provider agree. The Parish shall notify Provider in writing of its exercise of
its option for an additional term no less than thirty (30) days prior to the end of the current
term.
6. Bidder specifically understands that acknowledgment of the General Conditions is
required. The Bidder's signature on the "Pricing Sheet" will serve as acknowledgment
of the Bidder's receipt and understanding of any Supplementary Conditions.
7. Only the Material Bid Price Form and written evidence of authority of person signing the
bid shall be submitted on or before the bid opening time and date provided for in the Bid
Documents. Necessary copies of the Material Bid Price Form will be furnished for
Bidding.
8. All other documents and information required are to be submitted by the low Bidder within
ten (10) days after the opening of the bids, and at the same time of day and location as
given for the opening of the bids in the Bid Documents.
9. Each Bid must be submitted in a sealed envelope, unless submitted electronically. The
outside of the envelope shall show the name and address of the Bidder, and the Project
name and the Bid number. In the case of an electronic bid proposal, a vendor may submit
an authentic digital signature on the electronic bid proposal and the Bid number.
10. The price quoted for Materials shall be stated in figures on the Material Bid Price Form.
The price in the Bid shall include all costs including freight necessary for the complete
delivery of the Materials in full conformity with the conditions of the Contract Documents,
and shall include all applicable Federal, State, Parish, Municipal or other taxes.
11. The Bid shall be signed by the Bidder. The information required on the Material Price Form
must be provided. Evidence of agency, corporate, or partnership authority is required and
shall be provided in conformance with LSA-R.S. 38:2212(B).
12. Bidders shall not attach any conditions or provisions to the Bid. Any conditions or
provisions so attached may, at the sole option of the Owner, cause rejection of the Bid.
13. A Bid may be withdrawn at any time prior to the scheduled closing time for receipt of Bids,
provided the request is in writing, executed by the Bidder or its duly authorized
representative and is filed with the Owner prior to that time. When such a request is
received, the Bid will be returned to the Bidder unopened. A bid withdrawn under the
provisions of LSA-R.S. 38:2214(C) cannot be resubmitted.
Version 2025.1

14. Written communications, over the signature of the Bidder, to modify Proposals will be
accepted and the Proposal corrected in accordance therewith if received by the Owner prior
to the scheduled closing time for receipt of Bids. Oral, telephonic or telegraphic
Modifications will not be considered.
15. No oral interpretation obligating the Owner will be made to any Bidder as to the meaning
of the Drawings, Specifications and Contract Documents. Every request for such an
interpretation shall be made in writing and addressed and forwarded to the Owner. The
Parish reserves the right to refuse to answer any questions received after the inquiry
deadline. Every interpretation made to the Bidder shall be in the form of an addendum to
the Specifications. All such Addenda shall become part of the Contract Documents. Failure
of the Owner to send or failure of Bidder to receive any such interpretation shall not relieve
any Bidder from any obligation under this Bid as submitted without Modification. All
Addenda shall be issued in accordance with the Public Bid Law, LSA-R.S. 38:2212(O).
16. The Owner reserves the right to reject any or all Bids for just cause in accordance with the
Public Bid Law, LSA-R.S. 38:2214(B). Incomplete, informal, illegible, or unbalanced Bids
may be rejected. Reasonable grounds for belief that any one Bidder is concerned directly
or indirectly with more than one Bid will cause rejection of all Bids wherein such Bidder
is concerned. If the Parish determines that the bidder is not responsive or responsible for
any reason whatsoever, the bid may be rejected in accordance with State law.
17. The Vendor shall indemnify and hold harmless the Owner from any and all suits, costs,
penalties or claims for infringement by reason of use or installation of any patented design,
device, material or process, or any trademark and copyright in connection with the Work
agreed to be performed under this Contract, and shall indemnify and hold harmless the
Owner for any costs, expenses and damages which it may be obliged to pay by reason of
any such infringement at any time during the prosecution or after completion of the Work.
18. Bidders shall familiarize themselves with and shall comply with all applicable Federal and
State Laws, municipal ordinances and the rules and regulations of all authorities. These
laws and/or ordinances will be deemed to be included in the Contract, as though herein
written in full.
19. Bidder shall thoroughly examine and be familiar with drawings, Specifications and
Contract Documents. The failure or omission of any Bidder to receive or examine any
form, instrument, Drawing or document shall in no way relieve any Bidder from any
obligation with respect to its Bid and the responsibility in the premises.
20. The standard contract form enclosed with the Proposal documents is a prototype. It is
enclosed with the Contract Documents for the guidance of the Owner and the Vendor. It
has important legal consequences in all respects and consultation with an attorney is
encouraged. Vendor shall be presumed to have consulted with its own independent legal
counsel.
21. Sealed Bids shall be delivered to St. Tammany Parish Government at the office of St.
Tammany Parish Government, Department of Procurement, 21454 Koop Drive, Suite
2-F, Mandeville, LA 70471, and a receipt given, until the time and date denoted in Notice
to Bidders, at which time and place the Bids shall be publicly opened and read aloud to
those present. Sealed Bids may also be mailed by certified mail to St. Tammany Parish
Government, Department of Procurement, 21454 Koop Drive, Suite 2-F, Mandeville,
LA 70471, and must be received before the bid opening. Bids may also be submitted
electronically. Information concerning links for electronic bidding is contained in the
Notice to Bidders. It is the responsibility of the Bidders to ensure that bids are delivered in
a timely fashion. Late bids, regardless of reason, will not be considered, and will be
returned to bidder.
22. Paper bids shall be placed in a sealed envelope, marked plainly and prominently as
indicated in the Notice to Bidders, and these Instructions, and addressed:
St. Tammany Parish Government
Department of Procurement
21454 Koop Drive, Suite 2-F
Mandeville, LA 70471
Version 2025.1

23. Procurement Documents may be secured on Bid Express at www.bidexpress.com or the
LaPAC website:
https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=18
5 (as applicable)
See Notice to Bidders for availability via electronic methods.
24. The Parish reserves the right to award items separately, Grouped or on an All-or-None
basis and to reject any or all bids and waive any informality. No award will be made until
the Owner has concluded such investigations as it deems necessary to establish the
responsibility, qualifications, and financial ability and stability of the Bidder to do the
Work in accordance with the Contract Documents to the satisfaction of the Owner within
the time prescribed as established by the Department based upon the amount of work to be
performed and the conditions of same. The written contract shall be issued in conformance
with LSA-R.S. 38:2216. If the Contract is awarded, the Owner shall give the successful
Bidder written notice of the award within forty-five (45) calendar days after the opening of
the Bids in conformance with LSA-R.S. 38:2215(A), or any extension as authorized
thereunder.
25. Failure of the successful Bidder to execute the Contract within ten (10) days of the Notice
of the Award shall be just cause for the Owner to annul the award and declare the Bid and
any guarantee thereof forfeited. Award may then be made to the next lowest responsible
bidder.
26. It is the intent of these instructions that they are in conformance with State Bid Laws.
Should there be any discrepancy or ambiguity in these provisions, the applicable State Bid
Law shall apply.
27. The letting of any public contract in connection with funds that are granted or advanced by
the United States of America shall be subject to the effect, if any, of related laws of said
United States and valid rules and regulations of federal agencies in charge, or governing
use and payment of such federal funds.
28. Protests based on alleged solicitation improprieties that are apparent before bid opening,
or the time set for receipt of initial proposals must be filed with and received by the
Procurement Department BEFORE two (2) working days of the bid opening. Any other
protest shall be filed no later than ten (10) calendar days after: the opening of the bid; the
basis of the protest is known; or the basis of the protest should have been known (whichever
is earlier).
29. It is the Parish's policy to provide a method to protest exclusion from a competition or
from the award of a contract, or to challenge an alleged solicitation irregularity. It is always
better to seek a resolution within the Parish system before resorting to outside agencies
and/or litigation to resolve differences. All protests must be made in writing, and shall be
concise and logically presented to facilitate review by the Parish. The written protest shall
include:
The protester's name, address, and fax and telephone numbers and the solicitation, bid,
or contract number;
A detailed statement of its legal and factual grounds, including a description of the
resulting prejudice to the protester;
Copies of relevant documents;
All information establishing that the protester is an interested party and that the protest
is timely; and
A request for a ruling by the agency; and a statement of the form of relief requested.
The protest shall be addressed to St. Tammany Parish Government Department of
Procurement, P.O. Box 628, Covington, LA 70434
The protest review shall be conducted by the Parish Legal Department.
Version 2025.1

Only protests from interested parties will be allowed. Protests based on alleged solicitation
improprieties that are apparent before bid opening, or the time set for receipt of initial
proposals, must be filed with and received by the Department of Procurement BEFORE
those deadlines.
Any other protest shall be filed no later than ten (10) calendar days after the basis of the
protest is known, or should have been known (whichever is earlier).
The Parish will use its best efforts to resolve the protest within thirty (30) days of the date
that it is received by the Parish. The written response will be sent to the protestor via mail
and fax, if a fax number has been provided by the protestor. The protester can request
additional methods of notification.
30. The last day to submit questions and/or verification will be no later than 2:00 pm CST,
seven (7) working days prior to the opening date of the bid/proposal due date. Further, any
questions or inquiries must be submitted via fax to 985-898-5227, or via email to
Procurement@stpgov.org. The Parish reserves the right to refuse to answer any questions
received after the inquiry deadline.
Schedule of Events
Date Time (CT)
Bid Due Date April 21, 2026 2:00 PM
Inquiry Deadline April 10, 2026 2:00 PM
Addendum Deadline April 16, 2026 2:00 PM
31. St. Tammany Parish Government contracts to be awarded are dependent on the available
funding and/or approval by members designated and/or acknowledged by St. Tammany
Parish Government. At any time, St. Tammany Parish Government reserves the right to
cancel the award of a contract if either or both of these factors is deficient.
32. Any action by the Parish to disqualify any Bidder on the grounds that they are not a
responsible Bidder shall be conducted in accordance with LSA-R.S. 38:2212(X).
33. Failure to complete or deliver within the time specified or to provide the services as
specified in the bid or response will constitute a default and may cause cancellation of the
contract. Where the Parish has determined the vendor to be in default. The Parish reserves
the right to purchase any or all products or services covered by the contract on the open
market and to charge the vendor with the cost in excess of the contract price. Until such
assessed charges have been paid, no subsequent bid or response from the defaulting vendor
will be considered.
34. In accordance with Louisiana Law, all Corporations (See LA R.S. 12:26.1) and Limited
Liability Companies (See LA R.S. 12:1308.2) should be registered and in good standing
with the Louisiana Secretary of State in order to hold a contract.
35. If any part of the provisions contained herein and/or in the Specifications and Contract for
the materials delivered shall for any reason be held invalid, illegal or unenforceable in any
respect, such invalidity, illegality or unenforceability shall not affect any other provisions
of this Agreement or attachment, but it shall be construed as if such invalid, illegal, or
unenforceable provision or part of a provision had never been contained herein.
36. Notwithstanding any other provision of La. R.S. 38:2251 to the contrary, the following
preferences shall apply only to bidders whose Louisiana business workforce is comprised
of a minimum of fifty percent (50%) Louisiana residents.
1)Do you have a Louisiana Business workforce? ______ yes ________ no
2) If so, do you certify that at least fifty percent (50%) of your Louisiana business
workforce is comprised of Louisiana residents? _______ yes ________ no
Version 2025.1

A. In accordance with the provisions of La. R.S. 38:2251, each procurement officer,
purchasing agent, or similar official who procures or purchases materials, supplies,
products, provisions, or equipment under the provisions of Title 38 of the Louisiana
Revised Statutes may purchase such materials, supplies, products, provisions, or
equipment which are produced, manufactured, or assembled in Louisiana, as defined
in La. R.S. 38:2251(A), and which are equal in quality to other materials, supplies,
products, provisions, or equipment, provided that all of the following conditions are
met:
(1) The cost of such items does not exceed the cost of other items which are
manufactured, processed, produced, or assembled outside the State by more than
ten percent (10%).
(2) The vendor of such Louisiana items agrees to sell the items at the same price as the
lowest bid offered on such items.
(3) In cases where more than one (1) bidder offers Louisiana items which are within
ten percent (10%) of the lowest bid, the bidder offering the lowest bid on Louisiana
items is entitled to accept the price of the lowest bid made on such items.
Do you claim this preference? _______ yes ________ no
Specify line number(s)___________________________________________
Specify location within Louisiana where product is produced, manufactured, or
assembled:
_______________________________________________________________
(NOTE: if more space is required, include on a separate sheet.)
Failure to specify above information may cause elimination from preferences.
Version 2025.1

Section 03
Summary of Work
I. Scope of Work
The St. Tammany Parish Government (Parish) is seeking a qualified vendor to
establish a standby contract for emergency fuel supply and distribution services to
be utilized during declared emergency events.
During declared emergencies, the Parish will receive priority allocation and
delivery of fuel. The Provider shall maintain sufficient fuel inventory and
transportation capabilities to ensure availability throughout the Parish upon
activation of the contract. Services shall include the ability to:
* Deliver fuel to designated locations within the Parish;
* Dispense fuel directly into Parish vehicles and equipment; and
* Dispense fuel into portable tanks, when required.
Fuel pricing at the time of purchase shall be based on the current OPIS (Oil Price
Information Service) index, plus a fixed delivery fee. All additional service
charges, fees, mobilization costs, and associated expenses must be included in the
bid price submitted by the Provider.
The number and type of fuel storage and dispensing equipment, including tanks,
portable tanks, trailers, and pumps, shall be determined by the Parish based on the
size and scope of the emergency event. All tanks and equipment provided under
this contract shall comply with all applicable EPA guidelines and regulations.
In the event of an emergency activation, the Parish will provide personnel to
operate fuel stations and will establish operating hours at the time of the event.
This shall be a standby contract, with services provided on an as-needed basis. The
Parish does not guarantee any minimum quantity of fuel purchases under this
agreement. Services under this contract shall only be initiated upon written notice
from the Parish.
II. Delivery Address:
The Provider will be notified by the Parish ahead of a declared emergency to deliver
fuel on an as-needed basis to the identified locations below. The Parish reserves the
right, at its sole discretion, to add or delete facilities during the term of the Contract.
Mobile or temporary fueling sites may be established throughout the Parish as
determined necessary by the Parish during an emergency event. Specific mobile
site locations shall be identified at the time of activation.
1. Covington Maintenance Barn; 1305 N Florida Street, Covington, Louisiana 70433
2. Folsom Maintenance Barn; 84307 Highway 437 Covington, Louisiana 70435
3. Hickory Maintenance Barn; 67835 Highway 41 Pearl River, Louisiana 70452
4. Bush Maintenance Barn; 81408 Highway 41 Bush, Louisiana 70431
5. Brewster Maintenance Barn; 644 Brewster Rd. Madisonville, Louisiana 70447
6. Fritchie Maintenance Barn; 63119 Highway 1090 Pearl River, Louisiana 70452
7. Airport Road Maintenance Barn; 34783 Grantham Road Slidell, Louisiana 70460
8. Keller Maintenance Barn; 63131 Fish Hatchery Road, Lacombe, Louisiana 70445
9. Highway 59 Maintenance Barn; 1699 North Ln Mandeville, LA 70471
10. Abita Springs Airport;25048 Highway 36, Abita Springs, LA. 70420
11. Safe Haven; 23515 Hwy 190, Mandeville, LA 70470
12. Animal Services; 31078 Highway 36, Lacombe, Louisiana 70445
Version 2025.1

Other possible destination locations:
* Abita Springs Park and Ride: 22516 Highway 36, Abita Springs
* Lacombe Park and Ride (John Davis Park): 61096 St. Mary Street, Lacombe
* Centerpoint Park and Ride: Highway 434, Lacombe
* Koop Drive Park and Ride: 21490 Koop Drive, Mandeville
* Mandeville Park and Ride: 675 Lafitte Street, Mandeville
* Carollo Trailhead Park and Ride: 2289 Gause Blvd. West, Slidell
* North Boulevard Park and Ride: 393 North Blvd., Slidell
* Oak Harbor Park and Ride: 100 Harbor Center Blvd., Slidell
* Highway 41 Park and Ride: Poitevent Park, Pearl River
III. Documents: Bid Documents dated February 1, 2026, and entitled:
Emergency Fuel Services
Bid No. 26-22-2
IV. OTHER REQUIREMENTS (as applicable)
1. The Parish reserves the right to award to multiple vendors, in whole
or in part, by item, group of items, or project area, as determined to
be in the best interest of the Parish.
2. Before the contract is awarded, Contractor shall obtain all required
local, state, and federal licenses and permits.
3. In the event of federal funding, including funding through FEMA
Public Assistance, the Provider agrees to comply with all applicable
federal requirements.
4. This project is federally funded and therefore requires the Provider
to have a Unique Entity Identification number (UEI). The Provider
should submit their UEI number with their response. If the Provider
does not have a UEI already, then they must register at the link
below before an award can be made.
https://sam.gov/content/entity-registration
Version 2025.1