6100018073 Emergency Catering Services

Agency: City of San Antonio
State: Texas
Type of Government: State & Local
NAICS Category:
  • 722320 - Caterers
Posted Date: Apr 24, 2024
Due Date: May 24, 2024
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Contact information: Please Login to View Page
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6100018073 Emergency Catering Services

The City of San Antonio’s Fire Department, Emergency Operations Management Division (“City”) is soliciting proposals from a qualified contractor(s) for catering services capable of providing nutritious meals to City of San Antonio employees and emergency workers after an emergency, a disaster or in support of an activation of the City’s Emergency Operations Center (EOC), including other non-specified support sites. Although the primary intent of this solicitation is for catering services after a hurricane, catering services may be required during other disasters such as brush fires, flooding, tornadoes or other long term emergency events.

Date Issued: April 24, 2024
Due Date & Time: May 24, 2024, at 11:00 a.m., Central Time

Pre-Submittal Conference will be held at 1:00 p.m., Central Time, on May 3, 2024, via WebEx. Attendance at the Pre-Submittal Conference is optional, but highly encouraged. Respondents may call the toll-free number listed here and enter access code to participate the day of the conference. Toll-Free Number: 1-415-655-0001, Access Code: 2631 756 2129, Meeting Password: COSA24

To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal. If you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the solicitation and submit a response. For registration, visit http://www.sanantonio.gov/purchasing/SAePS.aspx. For assistance with registration or viewing the solicitation via the SAePS portal, call the SAePS hotline at 210-207-0118 or email vendors@sanantonio.gov.

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Solicitation Synopsis pdf 130.07 KB

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ADVERTISEMENT INFORMATION ONLY
Solicitation Type and Name: Request for Competitive Sealed Proposals – Emergency Catering
Services
Solicitation Number: RFCSP 24-094; RFx 6100018073
Description: The City of San Antonio’s Fire Department, Emergency Operations Management Division
(“City”) is soliciting proposals from a qualified contractor(s) for catering services capable of providing
nutritious meals to City of San Antonio employees and emergency workers after an emergency, a
disaster or in support of an activation of the City’s Emergency Operations Center (EOC), including other
non-specified support sites. Although the primary intent of this solicitation is for catering services after
a hurricane, catering services may be required during other disasters such as brush fires, flooding,
tornadoes or other long term emergency events.
To be considered qualified for this contract; Respondents are preferred to have a minimum of three (3)
years of experience in catering services. Once proposals submitted for this contract have been reviewed
and evaluated, the highest ranked firm will be recommended to City Council for contract award. The
awarding ordinance will also contain the estimated funds to be expended over the term of the contract
“Authorized Expenditure”. The City will not guarantee that the Authorized Expenditure will be spent
under the contract.
Applicable Product Categories: 96115 – Concessions, Catering, Vending: Mobile and Stationary
Date Issued: April 24, 2024
Due Date & Time: May 24, 2024, 11:00 a.m. Central Time
Pre-Submittal Conference: Pre-Submittal Conference will be held at 1:00 p.m., Central Time, on May
3, 2024, via WebEx. Attendance at the Pre-Submittal Conference is optional, but highly encouraged.
Respondents may call the toll-free number listed below and enter access code to participate the day of
the conference.
Dial-In Number: 1-415-655-0001 | Access Code: 2631 756 2129 | Meeting Password: COSA24
Join from the meeting link:
https://sanantonio.webex.com/sanantonio/j.php?MTID=m451f70a2bcfe56c6c940c72453eed167
Staff Contact Person: Victor R. Costilla, Procurement Specialist III, victor.costilla@sanantonio.gov
Evaluation Committee Voting Members:
Matthew Lodge, Division Chief, San Antonio Fire Department
Diana Lopez, Fiscal Manager, San Antonio Office of Emergency Management
Brenda Burton, Assistant Manager, San Antonio Parks and Recreation Department
Ashley Carter, Senior Management Coordinator, San Antonio Fire Department
Arali Bailie, Grants Manager, San Antonio Fire Department
Pursuant to Section 003 – Restrictions on Communications and in accordance with and as
authorized by Section 2-61 of the City Code, the following restrictions on communications apply
to this solicitation: Respondents are prohibited from contacting 1) City officials, as defined by
§2-62 of the City Code of the City of San Antonio, regarding the RFCSP or proposal from the
time the RFCSP has been released until the contract is posted for consideration as an agenda
item during a meeting designated as an A session; and 2) City employees from the time the
RFCSP has been released until the contract is approved at a City Council “A” session.
Exceptions to the Restrictions on Communications:
Respondents may submit written questions concerning this RFCSP to the Staff Contact Person listed
below until 4:00 p.m., Central Time, on May 7, 2024.
Questions received after the stated deadline will not be answered. All questions shall be sent by e-
mail.
Victor R. Costilla, Procurement Specialist III
City of San Antonio, Finance Department – Procurement Division
Victor.costilla@sanantonio.gov
Questions submitted and the City’s responses will be posted with this solicitation.
All proposals must be submitted electronically though the portal. ONLY ELECTRONIC SUBMISSIONS
WILL BE ACCEPTED.
To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal. If
you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the
solicitation and submit a response. Once you have logged on to the SAePS portal, click on “My Bids”
(first), if not viewable then click “Other Bids” (to view all already published competitive bids). Vendor
Guides & Support can be accessed from this link:
https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-
Support
TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor
Registration at
https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor.
Questions regarding registration may be submitted to Vendor Support at (210) 207-0118 or by email
at vendors@sanantonio.gov with “SAePS Portal” on the subject line so this can be expedited.

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