REQUEST FOR PROPOSAL (RFP)
for Emergency Bypass Hose Testing &
Certification, RFP No. 795-26-01
ADDENDA
Prospective bidders are responsible for reviewing any published
addenda regarding this bid at ebmud.com/business-center
CONTACT
Lon Lee, Associate Mechanical Engineer
(510) 287-2054
lon.lee@ebmud.com
RESPONSE DUE
March 27, 2026
4:00 p.m. PST
SUBMIT ELECTRONICALLY TO*
Lon Lee, EBMUD
lon.lee@ebmud.com
*Hardcopy proposals will not be accepted
REV 3/26/25
EAST BAY MUNICIPAL UTILITY DISTRICT
RFP No. 795-26-01 for Emergency Bypass Hose Testing and Certification
TABLE OF CONTENTS
I. STATEMENT OF WORK
A. SCOPE
B. PROPOSER QUALIFICATIONS
C. SPECIFIC REQUIREMENTS
D. DELIVERABLES / REPORTS
II. CALENDAR OF EVENTS
A. OPTIONAL SITE WALK
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS
A. RFP ACCEPTANCE AND AWARD
B. EVALUATION CRITERIA/SELECTION COMMITTEE
C. PRICING
D. NOTICE OF INTENT TO AWARD AND PROTESTS
E. WARRANTY
F. INVOICING
G. LIQUIDATED DAMAGES
IV. RFP RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION
A. DISTRICT CONTACTS
B. SUBMITTAL OF RFP RESPONSE
C. RESPONSE FORMAT
ATTACHMENTS
EXHIBIT A – RFP RESPONSE PACKET
EXHIBIT B – INSURANCE REQUIREMENTS
EXHIBIT C – GENERAL REQUIREMENTS
EXHIBIT D – INFORMATION TECHNOLOGY SECURITY INFORMATION TO BE EXCLUDED FROM
PUBLIC RECORDS ACT REQUESTS
EXHIBIT E – TECHNICAL SPECIFICATIONS FOR EBH HOSES
REV 3/26/25
Emergency Bypass Hose Testing and Certification
I. STATEMENT OF WORK
A. SCOPE
As part of East Bay Municipal Utility District’s (EBMUD / District) Emergency Bypass
System (EBS) intended to maintain water service during disaster relief, EBMUD
maintains 6-inch and 12-inch flexible temporary water distribution hoses at various
locations throughout the District. These Emergency Bypass Hoses (EBH) are lay-flat type
of different lengths (500-feet, 250-feet, 100-feet and 50-feet) with grooved end fittings.
This allows multiple hoses to be banded together as needed to bridge across damaged
distribution and transmission pipelines following a major seismic event or landslide. In
total, the District’s current inventory of EBH hoses is approximately 17,600 feet of 12-
inch size and 6,500 feet in the 6-inch size, most of which have been stored in metal
flaking boxes.
To maintain emergency preparedness, EBMUD intends to conduct a condition
assessment of the existing EBH hoses. As some of the hoses were procured in the early
2000s, they are nearing the end of their useful life and may need to be replaced on an
as needed basis. The results from the condition assessment will also be used to
determine which hoses need replacement.
It is the intent of these specifications, terms, and conditions to describe the testing and
certification of the EBH hoses for the formal condition assessment.
EBMUD intends to award a lump sum contract to the Proposer(s) who best meets the
District’s requirements.
B. PROPOSER QUALIFICATIONS
1. Proposer Minimum Qualifications
a. Proposer, Proposer’s principal, or Proposer’s staff shall have been
regularly engaged in the business of providing hose testing or mobile hose
testing services for at least five (5) years.
(1) Or, alternatively, Proposer, Proposer’s principal, or Proposer’s staff
shall have been regularly engaged in the business of manufacturing
or assembling lay-flat hoses for at least ten (10) years if less than
five (5) years of hose testing or mobile hose testing experience.
b. Proposer shall possess all permits, licenses, and professional credentials
necessary to perform services as specified under this RFP.
RFP NO. 795-26-01
Page 3
Emergency Bypass Hose Testing and Certification
C. SPECIFIC REQUIREMENTS
1. Hydrostatic Pressure Testing
a. Provide all necessary manpower; supervision; equipment and material;
and coordination with EBMUD staff for hydrostatic pressure testing.
Equipment and materials might include test pump, portable air
compressor, pressure gauges, leakage measuring device, connections, test
caps and all other necessary apparatus.
b. Test Site: Testing shall be conducted at the District’s South Reservoir,
located at the intersection of Grove Way and Gail Drive, Castro Valley,
California. The nearest street address to the reservoir entrance is 1706
Grove Way, Castro Valley, California.
c. Test pressure shall be equal to the lowest working pressure rating of the
EBH hoses:
(1) 225-psig for 6-inch hose
(2) 150-psig for 12-inch hose
d. Test duration: 5 minutes, minimum, and for any additional time as
necessary to conduct examinations for leakage. Maintain test pressures
constant throughout the duration of the test.
e. Scope of testing
(1) Confirmed scope: Contractor shall complete testing of all hose
segments below within 8 working days after receiving the hoses
from the District at the Test Site.
Size (Inch)
12
Confirmed Scope
Length of Hose Segments (No.)
500 Ft
12
250 Ft
4
100 Ft
8
50 Ft
4
Total Length
(Feet)
8,000
(2) Optional scope: District may elect to conduct additional testing of
the following pending personnel availability. If elected, Contractor
shall complete testing of all hose segments in Optional Scope 1
within 6 working days and all hose segment in Optional Scope 2
within 3 working days after receiving the hoses from the District at
the Test Site.
RFP NO. 795-26-01
Page 4
Emergency Bypass Hose Testing and Certification
Size (Inch)
6
12
Optional Scope 1
Length of Hose Segments (No.)
500 Ft
3
3
250 Ft
5
2
100 Ft
4
-
50 Ft
4
3
Total Length
(Feet)
3,350
2,150
Size (Inch)
12
Optional Scope 2
Length of Hose Segments (No.)
500 Ft
3
250 Ft
3
100 Ft
6
50 Ft
3
Total Length
(Feet)
3,000
(3) District retains the right to determine which hoses require testing
and may not elect to test any additional hoses beyond the
confirmed scope.
2. Provide asset identification tags with unique asset tag number for each EBH hose
segment to distinguish the hoses during testing and for the test reports (per
Paragraph I.D. Deliverables/Reports below).
a. Asset identification tags shall include the following character string for
unique asset tag numbers
(1) 6-inch hoses: 000-EBS-EBH-XXX-6, where XXX denotes a numerical
sequential identifier starting with 001.
(2) 12-inch hoses: 000-EBS-EBH-XXX-12, where XXX denotes a
numerical sequential identifier starting with 001.
b. Asset tags shall be constructed of two-ply laminated plastic.
(1) Minimum size: 1” x 2-1/2” x 1/16” thick
c. Tag attachment:
(1) Tag fasteners shall be plastic coated, flexible, multi-stranded 18-8
stainless steel cable.
(2) Cable shall be 7x7 strand core 0.036” cable diameter minimum with
0.044” coating diameter. Nylon ties are not acceptable.
(3) Clamps shall be stainless steel crimped clamping sleeves. Lead
clamps are not acceptable. Cable clamps shall be affixed so that the
RFP NO. 795-26-01
Page 5
This page summarizes the opportunity, including an overview and a preview of the attached documents.
