*Email Quote* Welding Gas Cylinders

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	REQUEST FOR EMAIL QUOTATION 
            
RFQ Number: 262700
Title: Welding Gas Cylinders Rental 
Quotes will be accepted until July 13, 2026, at 12:00 P.M.  CST   

INSTRUCTIONS AND GENERAL CONDITIONS

Quotes will be accepted until July 13, at 12:00 p.m.  Quotes will be accepted in person or by email. All quotes may be returned in an envelope or package clearly marked with Baton Rouge Community College, title, RFQ number and submitted in person to the following drop off location: The Mail Bag, 7515 Jefferson Highway #326, Baton Rouge, LA 70806 or via email to: HYPERLINK "mailto:brownd3@mybrcc.edu"brownd3@mybrcc.edu. 

All prices and information shall be typed or written in ink.  Any corrections, erasures, or other forms of alteration to prices should be initialed by the vendor

Payment will be made within thirty (30) days after receipt of invoice, delivery, and authorized inspection and acceptance, whichever occurs last.  Delinquent payment penalties are mandated and governed by Louisiana R.S. 39:1695. 

Quotes submitted are subject to provisions of the laws of the State of Louisiana including, but not limited to, La. Title 39: 1551-1736, Chapter 17; Purchasing Rules and Regulations (Title 34 of the Louisiana Administrative Code); Executive Orders; and the terms conditions, and specifications listed in this Request for Quote.

Quotes shall be signed by a person authorized to bind the vendor in accordance with L.R.S. 39:1594. 
	       
By signing this Request for Quote, the vendor certifies compliance with all Instructions and General Conditions, specifications and further certifies that this quote is made without collusion or fraud.





Signature of Authorized Vendor:
(Shall be signed and dated) 


Company: 
(Typed or printed)


Name 
(Typed Or Printed)


Address: 



City, State, Zip Payment Terms: 
Telephone No.Email Address: 
Fax No.

STANDARD TERMS AND CONDITIONS

Quantities: 
This is an open-ended requirements contract. 

Contract Period
The contract is for a period of twelve (12) months beginning September 1, 2026, and ending August 31, 2027. Upon agreement of BRCC and the contractor, a term contract may be extended for two (2) additional twelve-month periods at the same prices, terms and conditions.  In such cases, the total contract cannot exceed thirty-six (36) months.

Prices & Delivery.
Unless otherwise specified by BRCC in the Request for Quote prices shall be complete, including transportation prepaid by Vendor to destination and firm for acceptance for a minimum of 45 days.  Prices are to be quoted on unit of measure requested, per roll, per reel, per carton, per gallon, etc., as specified in this request If accepted, prices shall be firm for the contractual period.  

Quotes other than Platform Delivery F.O.B. destination may be rejected.  Platform Delivery FOB Destination means the successful vendor shall deliver and unload purchased items to the dock of the designated point of receipt.  All cartage, drayage, packaging, handling, palletizing, etc. shall be included in the quoted price.  Include a packaging list that includes the purchase order number with each shipment.

Taxes.
Vendor is responsible for including all applicable taxes in the Quoted Price.  BRCC is exempt from all state and local sales and use taxes.

Award.
A purchase order or contract will be awarded to the Vendor that is selected. 

Invoices.  
Invoices shall be mailed to Baton Rouge Community College, Accounts Payable, 201 Community College Drive, Baton Rouge, Louisiana, 70806 or forwarded by email to HYPERLINK "mailto:accountspayable@mybrcc.edu"accountspayable@mybrcc.edu.  The invoice shall refer to the delivery ticket number, delivery date, purchase order number, quantity, unit price, and delivery point.  A separate invoice for each order delivered and accepted shall be submitted by the contractor in duplicate.  Invoices shall show the amount of any cash discount and shall be submitted on the contractors own invoice form. Payment will be made on the basis of the unit price as listed in the purchase order/contract.  Such price and payment will constitute full compensation for furnishing and delivering the contract commodities or services.  

Purchase Order/Contract Cancellation for Cause.
BRCC has the right to cancel any contract, in accordance with its purchasing rules and regulations, for cause, including but not limited to, the following:

(1) Failure to deliver within the time specified in the contract;
(2) Failure of the product or service to meet specifications, conform to sample quality or to be delivered in good condition;
	(3) Misrepresentation by the contractor;
(4) Fraud, collusion, conspiracy or other unlawful means of obtaining any contract with BRCC;
	(5) Conflict of contract provisions with constitutional or statutory provisions of state or federal law;
	(6) Any other breach of contract.

Termination of the Purchase Order/Contract.

Termination for Convenience: BRCC may terminate the contract at any time by giving thirty (30) days written notice to the Contractor of such termination or by negotiating with the Contractor an effective date. The Contractor shall be entitled to payment for deliverables in progress, to the extent work has been performed satisfactorily.

Termination for Cause: The State may terminate this contract for cause based upon the failure of the Contractor to comply with the terms and/or conditions of this contract; provided that the State shall give the Contractor written notice specifying the Contractor's failure. If within 15 days after receipt of such notice, the Contractor shall not have either corrected such failure and thereafter proceeded diligently to complete such correction, then the State, may at its option, place the Contractor in default and this contract shall terminate on the date specified in such notice. The Contractor may exercise any rights available to it under Louisiana law to terminate for cause upon the failure of the State to comply with the terms and conditions of this contract; provided that the Contractor shall give the State written notice specifying the State's failure.

Termination for Non-Appropriation of Funds.
The continuance of the contract is contingent upon the appropriation of funds to fulfill the requirements of the contract by legislature. If the legislature fails to appropriate sufficient monies to provide for the continuation of the contract, or if such appropriation is reduced by the veto of the Governor or by any means provided in the appropriations act or Title 39 of the Louisiana Revised Statutes of 1950 to prevent the total appropriation for the year from exceeding revenues for that year, or for any other lawful purpose, and the effect of such reduction is to provide insufficient monies for the continuation of the contract, the contract shall terminate on the date of the beginning of the first fiscal year for which funds are not appropriated.

Default of Contractor.
Failure to deliver within the time specified in the quote will constitute a default and may cause cancellation of the contract.  Where BRCC has determined the contractor to be in default, BRCC reserves the right to purchase any and all products or services covered by the contract on the open market and to charge the contractor with the cost in excess of the contract price.  

Order of Priority.
In the event there is a conflict between the Instructions  or Standard Terms and Conditions, the Standard Term and Conditions shall govern.

Applicable Law.
All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.

Terms and Conditions. 
This Request for Quote contains all terms and conditions with respect to the commodities herein.

Increase/Decrease Clause. 
The quantities listed herein are estimated to be the amount needed. In the event a greater or lesser quantity is needed, the right is reserved by BRCC to increase or decrease the amount, at the until price stated in the contract. 

Right to Audit:
The State L