EMA - Emergency Notification Software

Agency: State Government of Illinois
State: Illinois
Type of Government: State & Local
NAICS Category:
  • 511210 - Software Publishers
  • 541511 - Custom Computer Programming Services
  • 541519 - Other Computer Related Services
Posted Date: Nov 12, 2025
Due Date: Dec 29, 2025
Solicitation No: 26-588IEMA-MGMTA-B-50057
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Bid Documents: Please Login to View Page

Bid Solicitation: 26-588IEMA-MGMTA-B-50057
Responses Due in 46 Days, 21 Hours, 30 Minutes
Header Information
Bid Number:
26-588IEMA-MGMTA-B-50057
Description:
EMA - Emergency Notification Software
Bid Opening Date:
12/29/2025 04:00:00 PM
Purchaser:
Ashley Garcia
Organization:
EMA - Emergency Management Agency
Department:
MGMTADMIN588 - Management and Administration
Location:
AA001 - Management and Administration
Fiscal Year:
26
Type Code:
15 - Request for Proposal (RFP)
Allow Electronic Quote:
Yes

Alternate Id:

Required Date:
01/01/2026

Available Date
:
11/12/2025 11:24:10 AM
Info Contact:
Contact Ashley Garcia at ashley.r.garcia@illinois.gov
Bid Type:
OPEN
Informal Bid Flag:

No
Purchase Method:
Open Market
Pre Bid Conference:
Bulletin Desc:
The Agency is requesting proposals for a web-based, hosted software system including implementation, integration, and support of a statewide emergency notification system.
Ship-to Address:
Name: _____________________________________________
__________________________________________________
__________________________________________________
_______________________, IL _____
US
Email: ____________________________@Illinois.gov
Phone: (000) 000-0000
Bill-to Address:
Accounts Payable
1035 Outer Park Drive
Springfield, IL 62704
US
Email: Iema.accountspayable@illinois.gov
Phone: (217) 785-9898
Print Format:

File Attachments:
vendor-disclosure-formerly-forms-a-v26-2-7-22-2025.docx
ipg-active-registered-vendor-disclosure-formerly-forms-b-v-26-1-8-26-2025-1.docx
information-and-technology-request-for-proposal-offer-to-the-state-of-illinois-v-26-1-7-29-2025.pdf
c2d-vendor-guidance-v.24.4~1.pdf
c2d-vendor-answer-sheet-v.24.4~1.docx
Attachment A - DoIT Cloud Hosting Terms and Conditions~1.docx
Attachment B - Federal Certifications with Signature.docx
Attachment C - it-standard-terms-and-conditions-v-25-4.pdf
RFP Emergency Notification Software~1.docx

Form Attachments:
Required Quote Attachments

Desired Attachment Name:

Vendor Disclosure or IPG Active Registered Vendor Disclosure

Description:

Failure to complete and upload will result in disqualification

Desired Attachment Name:

Offer

Description:

Upload completed Offer with authorized signature here

Desired Attachment Name:

Technical Response

Description:

Upload technical response here

Desired Attachment Name:

Commitment to Diversity Vendor Answer Form

Description:

Upload commitment to diversity response here

SPO Name:

David Papp

Is this a Small Business Set Aside Procurement?:

No

Is there a BEP/VBP Participation Goal? :

No

Link to Original Contract :

Amendments:
Amendment # Amendment Date Amendment Note

1


11/12/2025 05:43:40 PM

Updating the Bid Opening Time. Header 1. Bid Opening Date changed from "12/29/2025 09:00:00 AM" to "12/29/2025 04:00:00 PM".
Item Information
1-5 of 10

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2



Item # 1:


This is a Request for Proposal (RFP) which requires the pricing to remain locked/unopened prior to the Agency's evaluation of the Vendor's Technical proposal. Please review all instructions regarding price submission in the solicitation document. You may also review an instructional video on submitting a quote for a RFP here: https://youtu.be/4NujlhKbazE.
Qty Unit Cost UOM Total Discount Amt. Total Cost

This item is narrative



Item # 2:


The Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS) is requesting proposals for a web-based, hosted software system including implementation, integration, and support of a statewide emergency notification system. This system will enable the IEMA-OHS to deliver public alerts and notifications through various mediums, including but not limited to, telephony, email, Short Message Service (SMS), and FEMA IPAWS. Offeror shall provide pricing for all line items in order to be deemed responsive. Dates are estimated based on the timeline of the RFP, and will be finalized upon contract award.
Qty Unit Cost UOM Total Discount Amt. Total Cost

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Item # 3:

(

209

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28

)



Alert Notification System configuration, migration, user training, validation, and full implementation of the final solution. See RFP for additional details. Anticipated go live date is September 1, 2026. The vendor will include any maintenance, subscription/license and hosting costs for the solution within the implementation.

NIGP Code:
209-28
Communications: Networking, Linking, etc., Mainframes and Servers

Qty Unit Cost UOM Total Discount Amt. Total Cost

1.0




EA - Each








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Brand:

Model:

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Additional NIGP Code

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Item # 4:

(

209

-
28

)



IPAWS System configuration, migration, user training, validation, and full implementation of the final solution. See RFP for additional details. Anticipated go live date is September 1, 2026. The vendor will include any maintenance, subscription/license and hosting costs for the solution within the implementation.

NIGP Code:
209-28
Communications: Networking, Linking, etc., Mainframes and Servers

Qty Unit Cost UOM Total Discount Amt. Total Cost

1.0




EA - Each








Manufacturer:

Brand:

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Item # 5:

(

209

-
28

)



Alert Notification System (Years 1-3) - Yearly maintenance, subscription/license, and hosting yearly costs for Solution. Anticipated dates of September 1, 2026 - August 31, 2029.

NIGP Code:
209-28
Communications: Networking, Linking, etc., Mainframes and Servers

Qty Unit Cost UOM Total Discount Amt. Total Cost

3.0




EA - Each








Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:



1-5 of 10

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NOCODE_ILL_AWS_PROD
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