Ellsworth Industrial Blvd Sidewalk Project

Owner Ellsworth Industrial Blvd Sidewalk
INVITATION TO BID
April 15, 2026
The Westside/Howell Mill Community Improvement District (dba Upper Westside
CID) is seeking proposals for the Ellsworth Industrial Blvd Sidewalk Project.
Bidder's Sealed Envelope shall be marked with the following information:
Ellsworth Industrial Blvd Sidewalk Project
Pre-Bid Conference: A Mandatory Pre-Bid Conference will
be held at NE corner of Ellsworth Industrial Blvd and Huff Rd: Thursday, 4/23/2026
1133 Huff Road, Atlanta, GA 30318. Should it rain, we will meet at 10:00 a.m.
in The Wheelan at 1133 Huff Road, Atlanta, GA 30318.
Deadline for clarifications and questions:
All clarifications and questions must be emailed to:
Wednesday, 4/30/2026
adeline@upperwestsideatl.org and
by 5:00 p.m.
elizabeth@upperwestsideatl.org prior to deadline.
Final Clarifications and Questions:
An addendum will be posted to the CID's website at Wednesday, 5/6/2026
www.upperwestsideatl.org/notices by 5:00 p.m.
Deadline for Bid:
All submittals must be delivered in a sealed envelope or mailed,
and include the bid on a USB drive to:
Monday, 5/18/2026
Upper Westside CID by 2:00 p.m.
976 Brady Avenue, Suite 100
Atlanta, GA 30318
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Bid Submission Deadline: Monday, 5/18/2026 by 2:00 p.m. ET
Westside/Howell Mill Community Improvement District
Address: Upper Westside CID
976 Brady Avenue, Suite 100
Atlanta, GA 30318
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INVITATION TO BID
Ellsworth Industrial Blvd Sidewalk
Atlanta, Georgia
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TABLE OF CONTENTS
I. INFORMATION TO BIDDERS ..................................................................................................... 5-8
II. INSTRUCTIONS TO BIDDERS .................................................................................................. 9-17
III. CONTRACT TERMS AND CONDITIONS ............................................................................... 18-26
IV. INVOICES AND PAYMENT ..................................................................................................... 27-29
V. GENERAL CONDITIONS ......................................................................................................... 30-49
VI. APPENDIX B - INSURANCE & BONDING REQUIREMENTS ............................................ 50-55
VII. ATTACHMENTS ........................................................................................................................ 56-62
a. Project Specific Special Provisions ....................................................................................... 58-58
b. Performance Bond ...................................................................................................................... 59
c. Payment Bond ............................................................................................................................ 60
d. EBO Subcontractor Information............................................................................................ 61-62
VIII. REQUIRED BID SUBMITTAL FORMS ................................................................................... 63-81
1. BID FORM COVERPAGE .............................................................................................................. 64
2. BID SUBMITTAL CHECKLIST ..................................................................................................... 65
3. BID FORM PROPOSAL (Statement of Values) .............................................................................. 66
4. W-9 FORM ....................................................................................................................................... 67
5. BID BOND 5% ................................................................................................................................. 68
6. NON-CONFLICT OF INTEREST .................................................................................................. 69
7. CORPORATE CERTIFICATE ........................................................................................................ 70
8. ILLEGAL IMMIGRATION REFORM & ENFORCEMENT ACT- CONTRACTOR ................... 71
9. ILLEGAL IMMIGRATION REFORM & ENFORCEMENT ACT- SUBCONTRACTOR ........... 72
10. ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS ....................................................... 73
11. ACKNOWLEDGEMENT OF BIDDER .......................................................................................... 74
12. NON- CONLLUSION CERTICFICATION .................................................................................... 75
13. REFERENCE AND RELEASE FORM ........................................................................................... 76
14. SUBCONTRACTOR INFORMATION FORM .............................................................................. 77
15. EXCEPTIONS TO SPECIFICATIONS FORM ............................................................................... 78
16. COMPANY OWNED EQUIPMENT FORM .................................................................................. 79
17. PROFESSIONAL LICENSE, BUSINESS LICENSE, & UTILITY LICENSE .............................. 80
18. APPENDIX A-EQUAL BUSINESS OPPORTUNITY DOCUMENTS .................................. 81-97
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INVITATION TO BID
Ellsworth Industrial Blvd Sidewalk
Atlanta, Georgia
I. INFORMATION TO BIDDERS
1. Services Required: This Invitation to Bid ("ITB") from qualified Bidders ("Bidder" or
"Bidders") by Westside/Howell Mill CID ("CID") is to procure the following Service:
Construction of a sidewalk along Ellsworth Industrial Blvd between Huff Rd and Elaine Ave for
the Upper Westside CID (Project).
2. Bid Package and Specifications: The bid package and specifications can be found on the
CID's website at: www.upperwestsideatl.org/notices.
3. Solicitation Method: This solicitation is being conducted in accordance with all applicable
provisions of the City of Atlanta Code of Ordinances. By submitting a Bid in reference to this
solicitation, a Bidder acknowledges that it is familiar with all laws applicable to this solicitation,
including, but not limited to, the City's Code of Ordinances, which laws are incorporated into
this ITB by reference.
4. Minimum Qualifications: Each Bidder and team member shall have the minimum experience
set forth in this ITB. The successful Bidder shall self-perform 51% of the work in this contract
with equipment owned by his own organization. Successful Bidder must provide proof of
company owned equipment.
5. Authority to Transact Business in Georgia: Each Bidder must submit documentation that
demonstrates it is duly authorized to conduct business in the State of Georgia with its bid. This
requirement also applies to Joint Venture (JV) Team Members, Sub-Consultants and Sub-
Contractors.
6. No Offer by CID and Firm Offer by Bidder: This solicitation does not constitute an offer by
CID to enter into an agreement and cannot be accepted by any Bidder to form an agreement. This
solicitation is only an invitation for offers from interested Bidders and no offer shall bind the
CID. A Bidder's offer is a firm offer and may not be withdrawn except as provided in this ITB,
and in the City's Code of Ordinances and other applicable law.
7. Bid Duration: Bids submitted in response to this ITB must be valid for a period of sixty (60)
calendar days from the Bid Submission Deadline and must be marked as such.
8. Construction Contract: Contract for Construction must be signed with the CID. Construction
must begin within fifteen (15) calendar days from the signing on the contract. The project must
be completed with 200 calendar days.
9. Bid Submission Deadline: Responses to this ITB must be received by mail or delivered to the
CID in a sealed envelope no later than 2:00 p.m., ET on May 18, 2026. All bids must have an
electronic copy on a USB drive, including the Schedule of Values in an Excel spreadsheet format.
Any Bid received after this time will not be accepted.
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10. Solicitation Questions; Prohibited Contacts: Any questions regarding this ITB should be
submitted by email to: adeline@upperwestsideatl.org and elizabeth@upperwestsideatl.org before
Wednesday, April 30, 2026 at 5:00 p.m. ET Questions received after the designated period
may not be considered. Any response to this question will be made by the CID. It is the
responsibility of each Bidder to obtain a copy of any Addendum issued for this solicitation by
monitoring the CID website. No Bidder may rely on any verbal response to any question
submitted concerning this ITB. All Bidders and representatives of Bidders are strictly prohibited
from contacting any other CID employees, CID Officials, Elected Officials or any third-party
representatives of the CID on any matter having to do with this ITB. All communications by any
Bidder concerning this ITB must be made to the CID. Bidder must acknowledge the Addenda
on the Non-Collusion Certificate.
11. Ownership of Bids: Each Bid submitted to the CID will become the property of the CID. The
CID shall not be liable for any bid preparation costs incurred by Bidder.
12. Georgia Open Records Act: Information provided to the CID is subject to disclosure under the
Georgia Open Records Act, O.C.G.A. 15-18-70 et. seq. Pursuant to O.C.G.A. 50-18-
72(a)(34), "[a]n entity submitting records containing trade secrets that wishes to keep such
records confidential under this paragraph shall submit and attach to the records an affidavit
affirmatively declaring that specific information in the records constitute trade secrets pursuant
to Article 27 of Chapter 1 of Title 10 [O.C.G.A. 10-1-760 et seq.]".
13. Insurance and/or Bonding Requirements: The Insurance and/or Bonding requirements for
any Agreement that may be awarded pursuant to this ITB are set forth in this ITB. Contractor
shall refer to Appendix B - Insurance & Bonding Requirements.
a) Insurance: Bidder must provide a copy of a current certificate of insurance evidencing
any existing commercial general liability policies issued for Bidder, if any.
b) Bonding: A Bid Bond of 5%, a Performance Bond of 100% and a Payment Bond to
100% of the Contract Price with a surety company satisfactory to CID must be
provided by the successful Bidder by a surety company listed in the Federal Register
and licensed to write surety insurance in the State of Georgia. Bonds given shall meet
the requirements of the law of the State of Georgia including, but not limited to,
O.C.G.A. 13-10-1 and 36-91-21 et seq.
14. The Contractor shall be required to furnish CID with satisfactory proof of coverage of the
insurance specified in the General Conditions and Appendix B. In addition to the
Westside/Howell Mill Community Improvement District and The City of Atlanta are to be
named as an additional insured on all insurance policies, and CID shall also be included as the
certificate holder and emailed to elizabeth@upperwestsideatl.org.
15. Utility Systems Contractor Licenses Number: Contractors who construct, erect, alter, or repair
utility systems at least five feet underground are required to be licensed under the Division of
Utility Contractors of the State of Georgia Construction Industry Licensing Board. Utility
systems include water supply systems, sewerage systems, water and wastewater plants, pump
stations, gas systems, electrical power systems, and communications systems. BIDDERS
RESPONDING TO THIS INVITATION TO BID MUST INCLUDE UTILITY SYSTEMS
CONTRACTOR LICENSE NUMBER WITH BID. (License may be held by the Prime or
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Sub Contractor)
16. Sub-contractors and Manufacturers: Bidders are required to submit, in writing, the addresses
of any proposed subcontractors or equipment manufacturers listed in the Bid and may be
required to submit other material information relative to proposed subcontractors. The CID
reserves the right to disapprove any proposed subcontractors whose technical or financial ability,
or resources, or experience are deemed inadequate.
17. Examination of Bid Documents:
Each Bidder is responsible for examining with appropriate care the complete ITB and all
Addenda and for informing itself with respect to all conditions which might in any way affect
the cost or the performance of any Services. Failure to do so will be at the sole risk of the Bidder,
who is deemed to have included all costs for performance of the Services in its Bid.
Each Bidder shall promptly notify the CID in writing should the Bidder find discrepancies,
errors, ambiguities, or omissions in the Bid Documents, or should their intent or meaning appear
unclear or ambiguous, or should any other question arise relative to the ITB. Replies to such
notices may be made in the form of an addendum to the ITB, which will be issued simultaneously
to all potential Bidders.
The CID may in accordance with applicable law, by addendum, modify any provision or part of
the ITB at any time prior to the Bid due date and time. The Bidder shall not rely on oral
clarifications to the ITB unless they are confirmed in writing by the CID in an issued addendum.
a. Each Bidder must confirm Addenda have been received and acknowledge receipt by
executing the Acknowledgment of Addenda form provided with each Addendum.
b. The CID may waive any technicalities and formalities. The CID reserves the right to
cancel or change the ITB in its entirety. If the successful Bidder, who is awarded the
contract, cannot provide to the CID requirements to establish an agreement/contract,
then CID reserves the right to award the contract to the next lowest responsible and
responsive bidder, or re-bid the project entirely.
Pursuant to the City of Atlanta Code of Ordinance, bids may be disqualified by the CID as a
result of, but not necessarily limited to, the following reasons:
a. Failure to follow the CID's bid schedule.
b. Failure to return applicable compliance and/or specification sheets.
c. Failure to return applicable addenda.
d. Failure to provide information on alternates or equivalents, when allowed.
e. Failure to provide bid bond when specifically stated will result in automatic rejection.
f. Failure of bidder to sign all requested documents.
g. Failure to submit bid by deadline.
h. Failure of supplier to extend prices.
i. Failure to hold firm pricing.
j. Failure to meet specified delivery requirements.
k. Prices for services or items that exceeds the department's budgeted amount allowed
for those items.
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18. Illegal Immigration Reform and Enforcement Act: This ITB is subject to the Illegal
Immigration Reform and Enforcement Act of 2011 ("Act"), formerly known as the Georgia
Security and Immigration Compliance Act. Pursuant to Act, the Bidder must provide with its
Bid proof of its registration with and continuing and future participation in the E-Verify Program
established by the United States Department of Homeland Security. Completed Contractor
Affidavit, Illegal Immigration Reform and Enforcement Act Forms must be submitted with the
Bid at the time of submission. Under state law, the CID cannot consider any Bid which does
not include the completed forms. Where the business structure of a Bidder is such that Bidder
is required to obtain an Employer Identification Number (EIN) from the Internal Revenue
Service, Proponent must complete the Contractor Affidavit on behalf of, and provide a Federal
Work Authorization User ID Number issued to, the Bidder itself. Where the business structure
of a Bidder does not require it to obtain an EIN, each entity comprising Bidder must submit a
separate Contractor Affidavit. It is not the intent of this notice to provide detailed information
or legal advice concerning the Act. All Bidders intending to do business with the CID are
responsible for independently apprising themselves of and complying with the requirements of
the Act and assessing its effect on CID solicitations and their participation in those solicitations.
For additional information on the E-Verify program or to enroll in the program, go to:
https://www.e-verify.gov/ Additional information on completing and submitting the
Contractor Affidavit can be found preceding this form in this ITB.
19. Conflict of Interest: Bidders are advised to read and familiarize themselves with the conflict-
of-interest provisions of this ITB. The CID reserves the right to issue ITBs for specific projects
that are independent of Ellsworth Industrial Blvd Sidewalk for the CID in the City of Atlanta,
Georgia. Except as stated in this ITB these Instructions, and the Notice to Bidders concerning
Conflicts of Interests, successful Bidders under this ITB are not precluded from responding to
such solicitations.
20. Codes, Permits, Fees, Licenses and Laws
All permits, fees, arrangements for inspections, licenses, and costs incurred for the same shall
be the sole responsibility of the successful Bidder. All materials, labor and construction must
comply with all applicable rules and regulations of local, state and/or national codes, laws and
ordinances of all authorities having jurisdiction over the project, which shall apply to the contract
throughout and will be deemed to be included in the contract the same as though herein written
out in full.
21. Equal Business Opportunity
The Equal Business Opportunity (EBO) subcontracting goals for this Project is 25% SBE. All
SBE firms must be certified by the City of Atlanta's Office of Contract Compliance. As part of a
responsive and responsible submittal to this ITB, Bidders shall submit the EBO forms included in
Appendix A - Equal Business Opportunity Documents.
The City of Atlanta in accordance with Title VI of the Civil Rights Act of 1964 and 78 Stat. 252,
42 USC 2000d-42 and Title 49, Code of Federal Regulations, Department of Transportation,
Subtitle A, Office of the Secretary, part 21, Nondiscrimination in federally assisted programs of
the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it
will affirmatively ensure that in any contract entered into pursuant to this advertisement,
minority business enterprises will be afforded full opportunity to submit bids in response to this
invitation and will not be discriminated against on the ground of race, color, sex, or national
origin in consideration for an award.
(End of Section)
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II. INSTRUCTIONS TO BIDDERS
1. SOLICITATION/ NOT OFFER
This solicitation does not constitute an offer by the CID to enter into an agreement and is not an
offer that can be accepted by the Bidder to form an agreement. No language contained anywhere
in this solicitation should be construed or interpreted to convey an offer to enter into agreement.
The terms of this solicitation are to be considered as a whole. However, no terms may be
considered in whole or in part to constitute an offer to enter into an agreement.
This solicitation is an invitation for the Bidder to make an offer in the form of a Bid. No offer
made in response to the terms and conditions of this solicitation may include any terms and
conditions which can bind the CID to any contractual Agreement until such time as the
Agreement has first been awarded to the most responsible and responsive Bidder whose bid
meets the material requirements and criteria set forth in the solicitation and the same is accepted
and fully executed and sealed by agents of the CID designated on the signature page of the
Agreement included in the solicitation. The term of your offer must conform to all applicable
federal and local laws, and all requirements of the solicitation.
YOUR OFFER IS A FIRM OFFER AND MAY NOT BE WITHDRAWN
FOR 60 DAYS.
Your response to this solicitation is a firm offer, which the CID may accept or reject in whole or
in part without any further action on your part. The acceptance of your offer will form an
Agreement, which is enforceable against you.
2. RECEIPT AND OPENING OF BIDS
Bids for the Ellsworth Industrial Blvd Sidewalk will be received by the front desk receptionist
at Industrious (976 Brady Avenue, Suite 100, Atlanta, GA 30318). ABSOLUTELY NO BID
WILL BE ACCEPTED AFTER 2:00 PM on 5/18/2026. There will not be a public bid
opening. If a Bidder is selected, the Bid tabulation will be shared with all Bidders.
3. PREPARATION OF BIDS
All Bids must be submitted on bid document forms supplied and shall be subject to all
requirements of the Agreement Documents (as hereinafter described). All Bids must be regular
in every respect and no interlineations, excisions, or special conditions shall be made or included
in the Bid by the Bidder. All bids must include an Excel file and a PDF of the Schedule of
Values. Lump sum, unit price, and extensions of unit prices must be entered in the appropriate
spaces provided on the Bid Schedule/Bid Form. Unit prices shall include an appropriate
allocation of overhead and other indirect costs so that the summation of unit price extensions
and lump sum items represents the total bid amount. In the case of any Bid item for which a fixed
amount predetermined has already been entered on the Bid Schedule, the amount so entered shall
be conclusive of all Bidders as the price for such item, and shall not be revised unless the CID
directs a change in the Scope of Work affecting the item to which such amount relates. The CID
may consider as irregular any conditional bid or any Bid on which there is an alteration of, or
departure from, the Bid Schedule hereto attached and at its option may reject the same. Erasures
or other changes in the Bids must be explained or noted over the signature of the Bidder. Failure
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to do so shall render the Bidder as non-responsive and cause rejection of the Bid. Failure to
execute the Bid Schedule/Bid Form documents may render the Bidder as non-responsive and
cause rejection of the Bid at the sole discretion of the CID.
4. HOW TO SUBMIT BIDS
Submit one package marked "Original" labeled with the Name and Number of the ITB Package.
The complete package of Bid documents shall be mailed (or delivered) and clearly labeled with
the project name, name of Bidder, and date and time of bid opening in order to guard against
premature opening of the Bid. A USB drive with all the Bid documents in electronic format
should be included in the package, including an Excel file of the Schedule of Values. Bids must
be mailed (or delivered) to:
Upper Westside CID
976 Brady Avenue, Suite 100
Atlanta, GA 30318
5. EXECUTION OF BIDDING DOCUMENTS
Bidders shall submit their Bids, together with the bid guarantee and all forms which the Bidder
is required to sign, executed in the appropriate manner as set forth below:
a. If the Bidder is a corporation, all required documents shall be signed by the president or vice-
president of the corporation, whose signature shall be attested by the secretary or assistant
secretary of the corporation and the corporate seal affixed.
b. If the Bidder is individual, all required documents shall be signed by him or her and his or her
signature shall be notarized by a notary public.
c. If the Bidder is an individual doing business under a trade name, all required documents shall
be signed by the Bidder whose signature shall be followed by either, "doing business as," or
"trading as," followed by the trade name of the Bidder's business, and notarized by a notary
public.
d. If the Bidder is a partnership, all required documents shall be executed by placing the name
of the partnership followed by "By: (the name of the partner executing)" followed by the word
"Partner," and notarized by a notary public.
e. If the Bidder is a limited liability company, all required documents shall be signed by the sole
or managing member or manager, as the case may be.
f. If the Bidder is a joint venture, each party to the joint venture shall execute the Bidding
Documents in the manner set forth in items a, b, c, d or e of this article of the Instructions to
Bidders as appropriate for this type of organization.
If the Bidder is a Joint Venture, all other documents in the Bidding Documents shall be executed
by one of the parties to the joint venture, as provided by Article 4 of the Joint Venture Statement,
in the same manner as the executed said Joint Venture Statement.
6. ERRORS IN BIDS
Bidders and their authorized representatives are expected to fully familiarize themselves with
the conditions, requirements, and Specifications before submitting a Bid. Failure to do so will
be at the Bidder's own risk. In case of error in extension or prices in the Bid, the unit prices(s)
shall govern.
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