Elk Island Public Schools - Request for Proposal - 2024-105 Elevators…

PROJECT OVERVIEW:
EIPS Board Profile:
The Board of Trustees of Elk Island Public Schools “EIPS” is one of Alberta's largest school divisions, serving approximately 17,500 students in 42 schools. The geographical area includes (nineteen) 19 schools in Sherwood Park, five (5) in rural Strathcona County, five (5) in Lamont County, nine (9) in the City of Fort Saskatchewan and four (4) in Vegreville (County of Minburn).

Elk Island Public Schools (EIPS) is requesting Proposals from qualified elevator & lift inspection, maintenance and service companies. EIPS expects to select experienced and capable Supplier/Contractor(s) to provide the Goods / Services inspecting, maintaining and servicing twelve (12) elevators and lifts – with the opportunity to add seven (7) more when existing contracts have lapsed (see Schedule “C” – Pricing) and enter a Contract. It is EIPS’ preference to work with one vendor who will be able to supply all of the preferred products and services. See Schedule “A” – Scope of Work for more details.

PROPOSAL RESPONSE REQUIREMENTS
Response to be submitted in the following order:
1.        RFP terms and conditions:
1.        The terms and conditions governing this RFP are outlined in the RFP Terms and Conditions; and
2.        The successful Respondent will be expected to enter an EIPS’ Contract.

2.        Proposals Submitted shall include:
1.        One copy of the Proposal emailed to purchasing@eips.ca before the closing date and time indicated on the cover page.

3.        Questionnaire:
1.        Respondents must provide a completed Schedule “B” – Questionnaire.

4.        Pricing:
1.        Respondents must provide a completed Schedule “C” – Pricing spreadsheet. Pricing for the term of the contract must remain firm;
2.        Each Proposal must describe pricing, GST excluded, as well as pricing strategy
used for the Proposal, including but not restricted to manufacturer discount structure, volume discounts, etc;
3.        The pricing structure is to be transparent for auditing purposes;
4.        Cash rebate indicated within Schedule “C” – Pricing; and
5.        Acknowledgement of issued Addendums – (if applicable).
6.        Pricing not submitted using the spreadsheet provided will be considered non-compliant and will not be assessed.

5.        Insurance:
1.        Respondents to provide an up-to date Certificate of Insurance (COI) for Commercial General Liability insurance in the amount of no less than Ten Million ($10,000,000.00) per occurrence and no less than Ten Million ($10,000,000.00) aggregate including Non-owned Auto with a minimum liability limit of Two Million ($2,000,000.00);
2.        Automobile liability on all vehicles owned, operated, or licensed in the name of the contractor not less than Two Million ($2,000,000.00) per occurrence;
3.        The COI must not be expired and “The Board of Trustees of Elk Island Public Schools” must be included as an Additional Insured and include a 30-day notice of cancellation clause; and
4.        Professional Liability with limits of not less than One Million ($1,000,000) per claim, with an aggregate limit of not less than One Million ($1,000,000) within any policy year. This policy shall be maintained continuously from the commencement of Services for a minimum of three years after the services have been completed.

6.        Worker’s compensation:
1.        Respondents must provide a current WCB clearance letter.

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