26 - Elevator Request for Proposals

May 4, 2026
LA CROSSE COUNTY
CARROLL HEIGHTS ELEVATOR
PROJECT
Request for Proposal
FACILITIES DEPARTMENT
LA CROSSE COUNTY
212 6th STREET NORTH, ROOM 1800; LA CROSSE WI 54601
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Table of Contents
Section 1: Request for Proposal (RFP) Overview ................................................................. 3
Section 2: Proposal Submittal Instructions ........................................................................... 3
Section 3: Qualifications ......................................................................................................... 5
Section 4: Scope of Work ........................................................................................................ 5
Section 5: Evaluation of Proposals ........................................................................................ 12
Section 6: Cost Schedule ........................................................................................................ 13
Section 7: Terms and Conditions ........................................................................................... 13
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Section 1 - RFP Overview
1.1 Introduction
The objective of this procurement process is to select an Elevator Company to
modernize the elevator in the La Crosse County Carroll Heights Building located at
3505 Park Lane Drive, La Crosse, Wisconsin. The elevator is the only one at the facility
so timing is critical as residents will still occupy the building. The project must be
completed within 8 weeks from the start of the project. We are asking for an alternate to
have the contractor to work 2 shifts to lessen this time frame to 4-6 weeks.
1.2 Incurred costs
The County is not responsible for any costs incurred by the Elevator Company in the
preparation of the proposal, participation in the Elevator Companies' meeting, or for any
other cost to the Elevator Company associated with responding to the RFP.
Section 2 - Proposal Submittal Instructions
2.1 RFP Schedule
The following is a list of the important dates for activities related to the RFP process.
The County reserves the right to change these dates and will post the changes on its
web site.
Activity Date
Time
RFP released May 4, 2026
Site visit 1:00 PM May 11, 2026
Submission of proposals 1:00 PM May 26, 2026
Public Works and Infrastructure 4:30 pm June 8, 2026
Committee meeting
2.2 RFP location
This RFP is posted on the La Crosse County web site and the DemandStar Network.
The County reserves the right to amend this RFP at any time. In the event it becomes
necessary to amend, alter or delete any part of the RFP, changes to the RFP will be
posted on the web site. It is the Elevator Company's responsibility to be aware of
amendments that are posted on the web site. The address is:
https://lacrossecounty.org/home/business/requests-for-proposals/requests-for-proposals
Amendments will also be posted on the DemandStar Network.
2.3 Submission of Questions
Scope of Work Questions:
Ryan Westpfahl, Facilities Department, 608-785-9770
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rwestpfahl@lacrossecounty.org
Procurement Process Questions:
Bryan Jostad, Finance Department, 608-785-5879
bjostad@lacrossecounty.org
2.4 Submission of Proposals
All proposals shall be submitted in complete original form using the DemandStar
Network as the procurement information notification and document distribution system.
DemandStar will also serve as the proposal collection destination.
*RFP Terms and Conditions document is located on the La Crosse County RFP
webpage:
https://lacrossecounty.org/home/business/requests-for-proposals/requests-for-
proposal
*Vendors submitting a proposal are acknowledging they have read and understand the
RFP Terms and Conditions. The successful vendor shall sign the Certification
Regarding Suspension and Debarment which is located on the link above.
Proposals submitted will be marked as "Carrol Heights Elevator" and must be
submitted to DemandStar no later than 1 pm, CST, May 26th, 2026.
Proposals received after the above date and time will not be reviewed.
2.5 Opening of Proposals
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Facilities Department
Room 1800
212 North 6th Street
La Crosse, WI 54601
At that time, the names of Elevator Companies who properly submitted proposals will be
announced. Announcement of the names of the Elevator Companies who submitted
proposals is not a guarantee that the proposals otherwise comply with the specifications
of this RFP.
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Section 3 - Qualifications
3.1 Elevator Company Information
Name of contact person and contact information (email address, phone number, etc.)
A. Office location(s) that would service this contract
B. Provide client agency name, contact name, title, address, and phone number of
references from at least three clients that have been, or are currently being
provided similar service within the last five (5) years.
3.2 Relevant Experience and Staff Qualifications
A. Summarization of experience regarding similar projects
B. Summarization of responsibilities and qualifications of the staff who are
performing this service
3.3 Insurance
A. Elevator Company agrees that in order to protect itself as well as La Crosse
County, its officers, Boards, and employees under the indemnity provisions set
forth in the paragraph above, Elevator Company will at all times, during the terms
of this contract, keep in force insurance policies issued by an insurance company
authorized to do business and licensed in the State of Wisconsin. Unless
otherwise specified in WI Statutes, the types of insurance coverage and minimum
amounts shall be as follows:
1. Workers' Compensation: minimum amount statutory
2. Comprehensive General Liability: $1,000,000 per occurrence and in
aggregate for bodily injury and property damage
3. Excess Liability coverage: $1,000,000 over the General Liability
B. The Purchaser shall be given thirty (30) days advanced written notice of any
cancellation or non-renewal of insurance during the term of this contract. Upon
execution of this contract, the Elevator Company will furnish Purchaser with
written verification of the existence of such insurance. In the event of any action,
suit, or proceedings against Purchaser upon any matter herein indemnified
against, Purchaser shall within five (5) working days cause notice in writing
thereof to be given to Elevator Company by certified mail, addressed to its post
office address. Purchaser shall cooperate with Elevator Company and its
attorneys in defense of any action, suit, or other proceedings.
Section 4 - Scope of Work
Carroll Heights Elevator Replacement Specification
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RE: Traction Elevator Modernization - La Crosse County
WORK INCLUDED BY ELEVATOR COMPANY
This specification includes all labor, material and equipment necessary to modernize the
existing traction passenger elevator at Carrol Heights Apartments 3505 Park Lane, La Crosse
Wisconsin. This includes removal and disposal of all old equipment and materials.
I. ELEVATOR DESCRIPTION AND IMPROVEMENTS
A. This Article includes the requirements for the modernization of the traction
passenger elevator with the following duty requirements:
1. Type: Gearless traction passenger
2. Landings: 5 stops, 4 front openings and 1 rear opening.
3. Capacity: 4000 pounds
4. Speed:150 feet per minute
5. Roping 2:1
B. The following equipment is to be installed in a manner that complies with all current
State and Local Elevator Codes and with the American Disabilities Act:
1. Install new controller: Existing relay logic to be replaced with a new variable
voltage variable frequency microprocessor, non-proprietary control
systems.
2. Install new variable frequence drive.
3. Install new AC drive motor. (Gearless Machine)
4. Replace leveling unit with equipment that complies with new controller
manufacturer's standard leveling system.
5. Install new cab enclosure complete with new stainless-steel doors. The
color of the cab interior will be selected by the Owner. (New platform and
sill)
6. Traveling cables and hoist way wiring.
7. Install new labeled hoist way door panels.
8. Install new hoist way door tracks, locks, closures, hangers, linkage,
sheaves and pickup assembly on each hoist way entrance.
9. Install new drive machine that will run at 150 FPM.
10. Install new hoisting cables.
11. Install a new code compliant governor, cable and tail sheave.
12. Install new car safeties. (Reuse)
13. Install new buffers per code.
14. Install new door operators and related equipment.
15. Install new G.A.L. door drives, tracks, unlocking devices, linkage and zone
restricting clutch assemblies.
16. Install new pit switches.
17. Install new car guide rollers and assemblies.
18. Install new counterweight guide rollers and assemblies.
19. Install new electronic door screens.
20. Install car lanterns and chimes.
21. Install floor-passing chimes.
22. Install digital position indicators in the elevator cab.
23. Install emergency lights.
24. Install new digital position indicators in the corridor to replace any existing
indicators. (All floors)
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25. Install new corridor call station fixtures to match the new fixtures in the car
operating panel.
26. Install new car operating panel with all current code required fixtures.
27. Provide and install a legal pit ladder.
28. Install fire tabs on the top and bottom of each hoist way door as required
by Code.
29. Install "In Case of Fire" signs at each entrance per code, engraved or
inlayed in fixture.
30. Install a light and GFI outlet on car top and car bottom.
31. Provide an emergency lock box in the main egress lobby with all required
keys (the Owner must supply the required building keys).
32. Provide "Elevator Personnel Only" key box and keys. Elevator keys will be
provided by Elevator Company, building and other special keys will be
provided by Owner.
33. Number all elevators consecutively, crossheads, toe guards, controllers
and main line disconnects.
34. Install all code data plates.
35. Install a new code compliant telephone at required height. A working
dedicated telephone line to the elevator controller in the elevator equipment
room is to be supplied and installed by the Owner. A 24 hour per day,
seven (7) days per week phone number must be supplied.
36. Install new cartop & counterweight sheaves.
II. TESTS AND PERMITS
A. At completion of installation and before final acceptance, Elevator Company shall
perform all tests and inspections required for certification by the prevailing code
regulatory agency.
B. Test and inspection to certify compliance with all requirements of this section shall
be conducted by the Owner or its representative before final acceptance of
installation.
C. Elevator Company shall obtain required permits and schedule tests with the
jurisdictional code authority.
III. WARRANTY SERVICE
A. Provide a one (1) year warranty from date of final acceptance on all labor and
equipment.
B. Warranty shall include coverage of all elevator equipment including devices added,
as defined in this section, that is defective, improperly installed or adjusted.
C. Provide service on this elevator for a period of 12 months starting from the date
the elevators are accepted by the Owner. Elevator Company will perform
preventative maintenance on the elevator a minimum of 2 times per month during
the 12-month free service period.
IV. FIREFIGHTER'S OPERATION
A. Provide automatic firefighter's operation in accordance with ANSI A17.1 Code
requirements, initiated by building fire and smoke alarm sensing devices or main
floor hall key switch.
B. Locate three-position keyed switches marked OFF/ON/RESET with key removable
in ON or OFF position, at designated level to be determined by Owner and Fire
Department.
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C. Do not permit smoke sensors to restore normal service to elevators. Normal service
will be restored by activation of the designated level fire service key switch to the
RESET position. If a reset is available on the building fire panel or enunciator, this
device may be used to reset the Phase I recall. Field verify conditions.
D. Furnish three-positioned keyed switches marked OFF/HOLD/ON with key
removable in a position, marked FIRE SERVICE in each car.
E. The elevators shall be provided with an audible and visual signal system, which
shall be activated to alert the passengers that the car is returning non-stop to the
designated level. The signal shall remain activated until the car has returned to the
designated level.
F. Firemen's car call cancel button shall be provided in the car-operating panel.
G. The smoke sensors will be furnished and installed by Owner's fire alarm vendor.
H. Elevator Company shall demonstrate to the local Fire Authority the operation of the
Recall Service at completion.
V. ACCEPTABLE PRODUCTS
A. Fixtures: Manufactured by Innovation Industries or Stencil Cutting Supply
Company including car-operating stainless-steel panels, stainless steel hall call
stations, car riding lanterns. Digital position indicators in the cabs, and at the
ground floor can be manufacturer standard.
B. Controllers: Motion Control Engineering (MCE), GAL Manufacturing Corporation,
and all other control manufacturers do not comply with these specifications and
will not be accepted.
C. Door operation equipment: GAL Manufacturing Corp. model MOVFR/MOVFE.
VI. SUBMITTALS
A. All submittals will be approved by the Owner.
B. Provide confirmation of manufacturers list for elevator components.
C. Provide color samples of plastic laminate finishes.
VII. MATERIALS
A. All fabricated components and material installed shall comply with ANSI A17.1
code requirements and items covered in this section if requirements exceed the
minimum standards.
B. Materials specified in this section shall be manufacturer's standard design and
comply with all duty requirements of section.
VIII. ELEVATOR MICROPROCESSOR CONTROLLER
A. The controlling devices shall be designed for elevator service as indicated herein
and must be manufactured by one of the manufacturers listed above. Other
manufacturer's units are not acceptable and do not conform with the requirements
of these specifications.
B. All circuits required by current ANSI A17.1 codes shall be included on controllers.
IX. DOOR OPERATOR
A. Door operators shall be manufactured by GAL model MOVRF/MOVFE.
B. Car door restricted opening devices shall comply with Rule 111.12 of ANSI A17.1
code.
C. Door operators and controllers shall provide circuitry to reduce the kinetic energy
to less the 2-12 foot-pounds as defined in Rules 112.4 and 112.5 of A17.1 code.
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X. HOISTWAY ENTRANCES
A. Existing entrance frames and sills shall be retained. Install new labeled baked
enamel hoist way door panels at each landing, the color to be selected by the
Owner.
XI. CAR OPERATING PANEL
A. The car operating panel shall incorporate the following devices in a single unit:
1. Floor call button, illuminated, when activated, car call buttons
corresponding with appropriate floor designations.
2. Door open and close button.
3. Fire service key switch, light and buzzer.
4. Emergency light.
5. Light key switch.
6. Fan key switch.
7. Alarm bell push button.
8. ADA compliant telephone marked PHONE.
9. Fire service Phase II car call cancel button.
10. Digital position indicator.
11. Keyed emergency stop switch.
12. Any other apparatus as required to meet current State Department of
Commerce code.
XII. ELEVATOR PIT
A. Install new buffers.
B. Install a new pit ladder.
C. Install a new pit switch.
XIII. MACHINE ROOM EQUIPMENT
A. Drive machine shall be new and operate at 150 FPM with new AC Gearless
machine.
B. Governor shall be new.
C. Elevator control systems shall be replaced with a microprocessor-based control
systems with a variable frequency drive.
XIV. CAR ENCLOSURE
A. Existing enclosures shall be replaced with new enclosures finished with offset
laminate/stainless-steel panels. The color of the plastic laminate will be selected
by the Owner from our standard selection.
B. Car lighting will be LED lighting with stainless-steel ceiling.
C. Install new guide rollers on car and counterweights as required.
D. Adjust all roller guides for equal tensions on each rail surface.
XV. ELECTRICAL
A. All electrical wiring runs shall contain ten percent (10%) spares and comply with
National Electrical Code NFPA 70 requirements.
XVI. FINISHES
A. All fixture covers, car doors and handrails shall be #4 stainless steel finish.
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B. The hoist way door panels will be stainless-steel or baked enamel finish, the color
to be selected by the Owner from our standard selection.
C. Interior finish of cabs shall be plastic laminate and or rigidized metals, the color to
be selected by the Owner.
XVII. DESIGN FOR HANDICAPPED
A. Provide 4" x 4" tactile and Braille floor designations mounted on each side of
entrance jambs 60" above floor with a non-visible means of fastening.
B. Tactile and raised Braille shall be furnished and installed on all hall call stations
and car operating panels. The devices shall be located on the cover plate to the
left of each device. The Braille shall not be recessed behind the cover plate and
shall be accessible to the touch.
XVIII. COORDINATION WITH OWNER - (Work to be Owner's Responsibility)
A. Elevator Company shall coordinate with Owner, requirements for fire alarm
interface with recall service with Owner Fire Alarm Contractor.
B. Supply and installation of shunt trip breaker, if the hoist way or machine room is
sprinklered.
C. Installation of smoke sensors and connect them to the elevator controller.
D. Electrical disconnects, one for three phase and several single-phase power
supplies, with properly sized wires, as required by the manufacturer.
E. Dedicated telephone line connected to a 24-hour monitoring service, terminated at
a designed point in the machine room, for an emergency telephone in the elevator
cab. ADA telephone will be provided by Elevator Company.
F. Provide a staging and storage area close to the elevator hoist way.
G. Provide means to remove water from the elevator pit as required by code.
H. Provide a legal machine room of adequate size, properly ventilated, lighted and
maintained between 55- and 85-degrees Fahrenheit.
I. Provide a separate 110-volt AC, 15-amp circuit fused disconnect for each elevator
in the elevator equipment room terminated in the elevator controller.
J. Provide electrical power with ground to machine room and connect to controller
terminals, with an intervening fused disconnect properly located in machine room
as required by code.
K. Provide GFI outlet, light and switch in elevator pit and machine room.
L. Provide a legal properly vented hoist way of proper size with adequate pit depth,
overhead height and be constructed to withstand forces and loads resulting from
the use of the elevator.
M. Upon completion of cab interior, coordinate flooring installation with Owner's
flooring contractor.
N. Paint the existing door frames.
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