Elevator Maintenance, Repair, Replacement, and Installation Services, RFQ 674857
| Agency: | Loudoun County |
|---|---|
| State: | Virginia |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Oct 15, 2025 |
| Due Date: | Nov 24, 2025 |
| Solicitation No: | RFQ 674857 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
RFQ 674857
|
| Bid Title: |
Elevator Maintenance, Repair, Replacement, and Installation Services, RFQ 674857
|
| Category: | Procurement |
| Status: | Open |
|
Attachment Preview
Loudoun County, Virginia
INVITATION FOR BID
ELEVATOR MAINTENANCE, REPAIR, REPLACEMENT, AND
INSTALLATION SERVICES
ACCEPTANCE DATE: Prior to 4:00 p.m., November 24, 2025, “Atomic Time”
IFB NUMBER:
RFQ 674857
ACCEPTANCE PLACE:
Loudoun County Government Offices
1 Harrison Street, S.E., 1st Floor,
Drop Box: Procurement Bids and Proposals
Leesburg, Virginia 20175
PLEASE NOTE:
A. Documents related to this solicitation may be downloaded from the County’s
web site: www.loudoun.gov/procurement.
B. An optional Pre-Bid Conference will be held virtually using Microsoft Teams on
October 22, 2025, starting promptly at 9 a.m. See the Microsoft Teams log in
information provided below. To participate in the audio portion of this
conference, please dial the number provided below and follow the prompts as
designated. To participate by computer, connect to the link provided and follow
the prompts as designated. The purpose of the pre-bid conference is to provide
a high level overview of the supplier registration process and online submission
of bids through iSupplier.
• Suppliers must make sure they are registered in iSupplier no less than five (5)
business days prior to the posted Acceptance Date for a solicitation.
• Suppliers should not wait until the day that their response is due to become
familiar with this system. Submissions via iSupplier is at the sole risk of the
supplier.
• Procurement staff do not have access to the bids/proposals received during the
period prior to the Acceptance date/time listed on the solicitation.
• All questions regarding a specific solicitation should be sent directly to the
Procurement staff listed in the solicitation documents.
• Use of “Online Discussions” will not constitute communication to Procurement
staff as this communication will not be used or monitored.
Elevator Maintenance, Repair, Replacement, and Installation Services
IFB RFQ 674857
Page 1 of 69
Join the meeting now
Meeting ID: 225 043 579 682 9
Passcode: 42Mu6XS3
Dial in by phone
+1 757-600-4923,,521626323# United States, Norfolk
Find a local number
Phone conference ID: 521 626 323#
The terms and conditions contained in this Invitation for Bid and in the County-Contractor
Agreement are not negotiable.
Requests for information related to this Invitation should be directed to:
Kristy D. Varda, NIGP-CPP, CPPO, CPPB, CJP Assoc.
Contracting Officer
(571) 627- 7441
(703) 771-5097 (Fax)
Kristy.varda@loudoun.gov
This document can be downloaded from our web site:
www.loudoun.gov/procurement
Issue Date: October 15, 2025
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY
IN ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS
DIVISION AS SOON AS POSSIBLE
Elevator Maintenance, Repair, Replacement, and Installation Services
IFB RFQ 674857
Page 2 of 69
ELEVATOR MAINTENANCE, REPAIR, REPLACEMENT AND
INSTALLATION SERVICES
SECTION/TITLE
PAGE
1.0 PURPOSE ............................................................................................................ 4
2.0 COMPETITION INTENDED ................................................................................. 4
3.0 PREVAILING WAGE RATES .............................................................................. 4
4.0 OVERVIEW OF THE CONTRACT ....................................................................... 6
5.0 DISCREPANCIES ................................................................................................ 8
6.0 BIDDER’S MINIMUM QUALIFICATIONS ............................................................ 8
7.0 TERMS AND CONDITIONS............................................................................... 10
8.0 INSTRUCTIONS TO BIDDERS.......................................................................... 48
9.0 PRICING PAGE .................................................................................................. 58
Attachments below are incorporated or incorporated by reference into this Invitation for Bid
and Contract Documents:
ATTACHMENT 1:
ATTACHMENT 2
ATTACHMENT 3:
ATTACHMENT 4:
ATTACHMENT 5:
COUNTY – CONTRACTOR AGREEMENT (CONTAINED HEREIN)
ELEVATOR PREVENTATIVE MAINTENANCE CHECKLIST
SAMPLE ELEVATOR PROJECT FOR BIDDING
PREVAILING WAGE RATE – LOUD-25-0015
MAINTENANCE PER LOCATION – BY LOT SPREADSHEET
Authorized By: s/Kristy D. Varda, NIGP-CPP, CPPO, CPPB, CJP Assoc. Date: October 15, 2025
Contracting Officer
Elevator Maintenance, Repair, Replacement, and Installation Services
IFB RFQ 674857
Page 3 of 69
1.0 PURPOSE
1.1 The County of Loudoun, Virginia (County or Owner) seeks to award one (1)
or more, maximum of four (4), Task Order contracts (Contract) to qualified
Contractor(s) to provide County-wide Elevator Maintenance, Repair,
Replacement and Installation work (Work). The Work will be performed on an
as-needed basis at various Loudoun County facilities over a one (1) year Base
Term and up to four (4) one (1) year additional optional Renewal Terms. This
is a competitive sealed bidding process for firm fixed priced, indefinite quantity
contract(s). The Work includes the complete preventive maintenance of
elevators (traction, hydraulic), and lifts (wheelchair, commercial,
dumbwaiters), repairs when needed, and replacement of or installation of new
elevators that cannot be repaired or have reached end of life.
1.2 Work performed will be in accordance with the manufacturer’s
recommendations, Safety Code for Elevators and Escalators American
Society of Mechanical Engineers (ASME) A17.1, service manuals, design
specifications, as well as any applicable federal, Commonwealth of Virginia,
and Loudoun County laws and/or ordinances. Work performed under the
Contracts falls under the definition of Construction in the Virginia Public
Procurement Act. The County makes no guarantee as to the amount of Work
that will be awarded under each of the Contracts.
2.0 COMPETITION INTENDED
It is the County's intent that this Invitation for Bid (IFB) permits competition. It shall
be the Bidder's responsibility to advise the Purchasing Agent in writing if any
language, requirement, specification, etc., or any combination thereof, inadvertently
restricts or limits the requirements stated in this IFB to a single source. Such
notification must be received by the Purchasing Agent not later than fifteen (15) days
prior to the date set for bids to close.
3.0 PREVAILING WAGE RATES
Remuneration to any individual performing work under the Contracts resulting from
this IFB shall be at a rate equal to or greater than to the prevailing wage rate
identified in Attachment 4 to this IFB.
3.1 The Contractor awarded a Contract as a result of this IFB, and any sub-
contractors hired by the Contractor to perform Work on the County
Construction Contract, shall pay wages, salaries, benefits, and other
remuneration to any mechanic, laborer, or worker employed, retained, or
otherwise hired to perform Work in connection with the County Construction
Contract at or greater than the prevailing wage rate identified in this IFB.
3.2 Any Contractor or any subcontractor who employs any mechanic, laborer,
or worker to perform Work under the Contract resulting from this IFB, at a
rate that is less than the prevailing wage rate identified in this IFB (i) shall
be liable to such individuals for the payment of all wages due, plus interest
Elevator Maintenance, Repair, Replacement, and Installation Services
IFB RFQ 674857
Page 4 of 69
at an annual rate of eight percent accruing from the date the wages were
due; and (ii) shall be disqualified from bidding on public contracts with any
public body until the Contractor or subcontractor has made full restitution of
the amount described in clause (i) owed to such individuals. A Contractor
or subcontractor who willfully violates this section is guilty of a Class I
misdemeanor.
3.3 After award of the Contract, the Contractor shall certify under oath to the
Commissioner of Labor and Industry, the pay scale for each craft or trade
employed on the project to be used by such contractor and any of the
contractor’s subcontractors for work to be performed under such public
contract. This certification shall, for each craft or trade employed on the
project, specify the total hourly amount to be paid to employees, including
wages and applicable fringe benefits, provide an itemization of the amount
paid in wages and each applicable benefit, and list the names and
addresses of any third-party fund, plan or program to which benefit
payments will be made on behalf of employees. The certification shall be
sent to the Commissioner of Labor and Industry each pay period for the
duration of the Contract.
3.4 The Contractor awarded a Contract as a result of this IFB, shall keep,
maintain, and preserve (i) records relating to the wages paid to and hours
worked by each individual performing the work of any mechanic, laborer, or
worker and (ii) a schedule of the occupation or work classification at which
each individual performing the work of any mechanic, laborer, or worker on
the public works project is employed during each workday and week. The
employer shall preserve these records for a minimum of six (6) years and
make such records available to the Department of Labor and Industry within
ten (10) days of a request and shall certify that records reflect the actual
hours worked and the amount paid to its workers for whatever time period
they request.
3.5 No later than ten (10) days after the date of the Notice to Proceed, the
Contractor awarded a Contract as a result of this IFB and subcontractors
performing under a Contract shall post the prevailing wage rate for each
craft and classification involved, as determined by the Commissioner of
Labor and Industry, including the effective date of any changes thereof, in
prominent and easily accessible places at the site of the work or at any such
places as are used by the contractor or subcontractors to pay workers their
wages. Within ten (10) days of such posting, the Contractor or subcontractor
shall certify to the Commissioner of Labor and Industry its compliance with
this subsection.
3.6 The Contractor awarded a Contract as a result of this IFB shall include the
requirement in all subcontracts issued and require the same requirement to
be inserted by all lower tier subcontractors in their subcontracts to pay
wages, salaries, benefits, and other remuneration to any mechanic, laborer,
or worker employed, retained, or otherwise hired to perform Work in
Elevator Maintenance, Repair, Replacement, and Installation Services
IFB RFQ 674857
Page 5 of 69
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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