26-095 Elevator Maintenance & Service - rebid

LEGAL NOTICE
INVITATION FOR FORMAL BID
IFB 26-095
For
Elevator Maintenance and Service Re-Bid
For
ST. CHARLES COUNTY GOVERNMENT
ST. CHARLES, MISSOURI
St. Charles County is seeking bids for Elevator Maintenance and Service Re-Bid. The
vendor must guarantee the quoted prices for a period of Ninety (90) days.

BID INSTRUCTIONS
One [1] signed original and one [1] signed copy of the bid must be received in a sealed
envelope plainly marked "IFB 26-095 Elevator Maintenance and Service Re-Bid" with the
date and time of the bid opening in the lower left corner of the envelope.
An authorized representative of the company/person submitting the bid must sign the bid, in
blue ink.
Bids must be submitted to the St. Charles County Finance Department, 201 North Second
Street Room 541 St. Charles MO 63301 prior to the bid opening.
Bid opening will be on August 20, 2026 at 10:00 AM, in Room 115 of the St. Charles
Administration Building, 201 North Second Street, St. Charles, MO 63301.
St. Charles County reserves the right to accept and/or reject any and all bids.
Bid results may be obtained by going to our St Charles County Government website @
http://www.sccmo.org/Bids.aspx click on "show Closed/Awarded/Cancelled bids", select
bid and click on "related documents". No phone calls please. The time it takes for final
bid results to be made public depends on the complexity of the project and the cost of the
project.
BID INQUIRIES
All questions or clarifications concerning this Request for Bid must be submitted in writing via
E-mail (preferred), mail or fax to:
Lenore Moore
St. Charles County Government
Finance Department
201 North Second St
St. Charles, Missouri 63301
Fax: (636)949-3870
lmoore@sccmo.org
For questions or inquiries concerning the specifications please contact:
Ron Joly, Maintenance Manager
Facilities Management Department
St Charles County Government
300 North Second St, Room 101
St. Charles, Missouri 63301
Fax: (636)949-3014
rjoly@sccmo.org
The bid number and title shall be referenced on all correspondence.
All questions must be received no later than 3:00 PM on August 13, 2026. Any
question received after this deadline may not be answered.
Responses to questions/clarifications will be placed on the County's website
http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any
addendum that are issued.

Prohibited Communication
Contact with any representative, other than through the procedure outlined in the
section titled "Bid Inquiries", concerning this request is prohibited PRIOR TO BID
OPENING. Representative shall include, but not be limited to, all elected and appointed
officials, and employees of St. Charles County and their Agents within St. Charles
County.
Any Offeror engaging in such prohibited communications prior to Bid Opening may
be disqualified at the sole discretion of St. Charles County.
TERMS AND CONDITIONS
St. Charles County reserves the right to reject any and all bids or parts of a bid and waive
technicalities, and to adjust quantities.
All bids are final. No additions, deletions, corrections, or adjustments will be accepted
after the time of bid opening except by request of County.
All delivery costs or charges must be included in the F.O.B. destination bid price.
City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to
sales made to St. Charles County and must be excluded.
The contract, provided in Exhibit A, shall be effective for (12) months period from the date
of execution
The County, with the consent of the vendor, shall have the option to renew said contract
for four (4) additional twelve (12) month periods at the same specifications and terms and
conditions of any contract that may be derived from this request for proposal.
The electronic version of this bid/RFP is available upon request. The document was
entered into WORD for Microsoft Windows. The Purchasing Office does not guarantee
the completeness and accuracy of any information provided on the electronic version.
Therefore, respondents are cautioned that the hard copy of this bid/RFP on file in the
Purchasing Office governs in the event of a discrepancy between the information
contained in or on the electronic version and that which is on the hard copy.
Vendors are required to clearly identify any deviations from the specifications in this
document.
Vendors must submit two [2] signed copies of their bid; one is to be an original and so
marked.
All prices and notations must be in blue ink or typewritten on the attached form. Mistakes
must be crossed out, corrections typed adjacent and must be initialed in blue ink by the
person signing the bid.
St. Charles County will not award any bid to an individual or business having any
outstanding amounts due from a prior Contract or business relationship with the County
or who owes any amount(s) for delinquent Federal, State or Local taxes, fees and licenses.
Sealed proposals received after the designated time of the receipt of the sealed proposals
will be considered as "No Bid" and "Void" and will not be opened.
26-095 Elevator Maintenance and Service Re-Bid Bid Response from (please complete)
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Facilities Management
Name of Company or individual

The successful bidder is specifically denied the right of using in any form or medium the
names of St. Charles County or any other public agency within St. Charles County
Government for public advertising unless express written permission is granted.
All bidders must possess the necessary and appropriate business and/or professional
licenses in their field.
The County will make its award to the lowest responsive, responsible bidder unless
additional criteria is established herein. When payments are to be made to the County,
the County will award based on payments unless these documents establish additional
criteria. As used for this award, "responsive" shall mean a bid that conforms in all respects
with the terms and conditions of the County's requirements. As used for this award,
"responsible" shall mean that the bidder has the capability in all respects to perform fully
the contract requirements, and the integrity and reliability which will assure good faith
performance.
County reserves the right to accept any item or group of items offered, unless the bidder
qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording
in the bid so states and if all items solicited are included in the bid.
When applicable, provide unit prices and extension prices. Where there is disagreement
in the unit and extension prices, the unit price shall govern.
MISSOURI PREVAILING HOURLY WAGE RATES:
The proposal for this Contract shall be based upon the required payment by the Bidder
for wages for each craft or type of workmen required to execute the Contract as
determined by the Department of Labor and Industrial Relations of Missouri, pursuant to
Sections 290.210 to 290.340, RSMo. For those projects with a total cost of more than
$75,000.00, a schedule of such prevailing hourly rate of wages as determined by the
Department of Labor and Industrial Relations of Missouri, pursuant to said statutory
provisions and made a part of this Contract, Annual Wage Order #33, as of May 28,
2026.
Effective August 28, 2018, the provisions of sections 290.210 to 290.340 shall not apply
to the construction of public works for which either the engineer's estimate of the bid
accepted by the County for the total project is in the amount of $75,000.00 or less. For
any awarded bid in the amount of $75,000.00 or less that becomes subject to a contract
amendment that increases the total project cost in excess of $75,000.00, the provisions of
290.210 to 290.340 shall apply only to that portion of the project that is in excess of
$75,000.00.
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Facilities Management
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INSURANCE:
Worker's Compensation and Employer's Liability: Statutory WC limits as required by the
Statutes of the State of Missouri (or a qualified self-insurer) and Employers Liability in an
amount of no less than $1.0 million.
Automobile, General Liability and Property Damage: The Contractor shall maintain the
following minimum amounts of automobile, general liability, and property damage
insurance coverage during the life of the contract:
$1,000,000 for bodily injury or death to any one person and $3,000,000 per
occurrence for automobile and general liability coverage; and property damage
coverage of at least
$1,000,000. A Combined Single Limit Policy in the amount of $3,000,000 is an
acceptable alternative. Automobile coverage must include non-owned vehicles.
The Automobile & General Liabilities policies shall be endorsed to include the County as
an additional insured including the following language:
Nothing in this endorsement shall serve to operate as a waiver of the County's
Sovereign Immunity or broaden the liability of the County beyond the provisions of
Sections 537.600 to 537.610 of the Revised Statutes of Missouri.
Vendor shall provide for 30 days advance written notice of any material change. A
Waiver of Subrogation in favor of the County shall be endorsed on each of the
policies. The required insurance shall be primary insurance with respect to any
other insurance or self-insurance programs maintained by the County.
A Certificate of Insurance evidencing the above coverage(s) together with a copy of the
required endorsements shall be provided to the County prior to the commencement of
any work.
It shall be the contractor's responsibility to keep the respective insurance policies and
coverages of any sub-contractor current and in force for the life of the contract.
Architects/Design Engineers: Errors and Omissions (Professional Liability): with limits of
not less than 1,000,000.000 per claim/$3,000,000.00 aggregate covering all services
provided by the Contract. Coverage to be written on a claims-made basis.
BONDS: Performance Bond - A 100% Performance and Payment Bond in favor of the
County. The Security Co. representing Contractor must be authorized to do business in the
State of Missouri and be approved by County. Performance and Payment bond will be
required if project is $50,000.00 or greater.
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Facilities Management
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Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)
As a condition for the award of any contract or grant in excess of five thousand dollars by St.
Charles County to a business entity, the business entity shall, by sworn affidavit and provision
of documentation**, affirm its enrollment and participation in a federal work authorization
program (E-Verify) with respect to the employees working in connection with the contracted
services. Every such business entity shall sign an affidavit affirming that it does not knowingly
employ any person who is an unauthorized alien in connection with the contracted services.
[RSMO 285.530 (2)]
An employer may enroll and participate in a federal work authorization program (E-Verify)
and shall verify the employment eligibility of every employee in the employer's hire whose
employment commences after the employer enrolls in a federal work authorization program.
The employer shall retain a copy of the dated verification report received from the federal
government. Any business entity that participates in such program shall have an affirmative
defense that such business entity has not violated subsection 1 of this section. [RSMO
285.530 (4)]
Any entity contracting with St. Charles County shall only be required to provide the referenced
affidavit on an annual basis. A copy of the affidavit in included in this bid request. Vendors
may choose to send the required documentation using one of the following options:
Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County,
Attn: Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO
63301prior to responding to any solicitations; OR
Send the notarized affidavit and E-Verify MOU signature page along with a bid
solicitation response.
These documents will be kept on file. The notarized affidavit and E-Verify MOU signature
page will remain current for one year from the date of the notarized affidavit.
** PLEASE NOTE:
Acceptable enrollment and participation documentation consists of a valid copy of the
signature page of the E-Verify Memorandum of Understanding, completed and signed
by the Contractor, and the Department of Homeland Security - Verification Division
The online address to enroll in the E-verify program is:
https://everify.uscis.gov/account/enroll
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Facilities Management
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Open Records
Any and all information contained in or submitted with the bid becomes a public record subject
to the Missouri Sunshine Law. The County may include any information submitted with the
bid or submitted to the County during the award or review process in the County's public
records, public agendas, or public meetings. If the bidder believes that any information
contained in or submitted with the bid is protected from disclosure by the Missouri Sunshine
Law, the bidder must clearly identify what information the bidder believes is so protected and
must also clearly identify the legal basis therefor. Simply marking a document with
"confidential" or similar watermarks, notations, etc. shall not be sufficient to prevent disclosure
of submitted information.
Veteran Friendly Employment Policy
"Indicate whether you have developed a veteran friendly employment policy and, if so,
attach a copy of such policy to your response as a point of information."
"YES" our company has a veteran friendly employment policy.
"NO" our company does not have a veteran friendly employment policy.
Please include a copy of your veteran friendly employment policy with your submission.
Interview Conference
After an initial screening of the submitted bids, any, or all of the companies submitting a
bid in response to this IFB may be required to give an oral presentation or demonstration
of their bid. Additional technical information may be requested for clarification purposes,
but in no way to change the original written proposal submitted. The County reserves the
right, in its sole discretion, to decide to conduct interviews with any or all of the companies.
Consideration of Information from All Sources:
The County reserves the right to consider information and facts, gained from all
sources, including but not limited to the submitted bid, presentations,
demonstration, interviews, or references, in the evaluation process.
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Facilities Management
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BID SPECIFICATIONS
St. Charles County Government is seeking bids for labor, material, and equipment as required
to repair and maintain the following elevators and vertical lift devices that are in service at the
following St. Charles County Government Facilities:
Administration Building located at 201 North Second Street, St. Charles, MO 63301
Dover Elevator - S/N CD-2663 (1993 Tract. Pass. - 3500 lbs, 350 fpm, 5 Landings)
Dover Elevator - S/N CD-2664 (1993 Tract. Pass. - 3500 lbs, 350 fpm, 5 Landings)
Community Health Building located at 1650 Booneslick Road, St. Charles, MO 63301
Schindler Elevator -S/N HG-D3811-01 (2007 Hydr Pass. - 2100 lbs, 100 fpm, 2 Landings)
(Type E1B 197 AJ)
Courts Admin. Building located at 300 North Third Street, St. Charles, MO 63301
Dover Elevator - S/N CD-2660 (1993 Tract. Pass. - 3500 lbs, 350 fpm, 6 Landings)
Dover Elevator - S/N CD-2661 (1993 Tract. Pass. - 3500 lbs, 350 fpm, 6 Landings)
Dover Elevator - S/N CD-2662 (1993 Tract. Pass. - 3500 lbs, 350 fpm, 6 Landings)
Dover Elevator - S/N ED-2665 (1993 Hydr. Pass. - 2500 lbs, 165 fpm, 4 Landings)
Dover Elevator - S/N ED-2666 (1993 Hydr. Pass. - 2500 lbs, 165 fpm, 4 Landings)
Matot Dumbwaiter - S/N 24143 (1993 Winding Drum - 250 lbs, 50 fpm, 2 Landings)
Matot Dumbwaiter - S/N 24144 (1993 Winding Drum - 250 lbs, 50 fpm, 4 Landings)
Criminal Justice Center located at 301 North Third Street, St. Charles, MO 63301
Dover Elevator - S/N E-83766 (1988 Hydr. Pass. - 2500 lbs, 125 fpm, 3 Landings)
Dover Elevator - S/N E-83767 (1988 Hydr. Pass. - 2500 lbs, 125 fpm, 3 Landings)
Dover Elevator - S/N E-83768 (1988 Hydr. Pass. - 4000 lbs, 125 fpm, 3 Landings)
Dover Elevator - S/N E-83769 (1988 Hydr. Pass. - 4000 lbs, 125 fpm, 3 Landings)
Thyssenkrup Elevator - S/N EP-23050 (2006 Hydr. Pass. - 5000 lbs, 125 fpm, 3 Landings)
Executive Office Building located at 100 North Third Street St. Charles, MO 63301
Dover Elevator - S/N ED-2667 (1994 Hydr. Pass. - 2500 lbs, 125 fpm, 3 Landings)
Juvenile Justice Center located at 1700 S. River Road, St. Charles, MO 63303
Schindler Elevator - S/N HG-D2294-01 (2002 Hydr Pass.-2100 lbs, 125 fpm, 3 Land's) (Type E1B 162)
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Facilities Management
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Family Arena located at 2002 Arena Parkway St. Charles, MO 63303 (billed separately)
Otis Elevator - S/N 435319 (1999 Hydr Pass. - 2500 lbs, 100 fpm, 4 Landings)
Otis Elevator - S/N 435320 (1999 Hydr Pass. - 4500 lbs, 100 fpm, 2 Landings)
Carcord Lift - S/N P18018 (1999 Wheelchair Lift - 750 lbs, 10 fpm, 2 Land's)
National Equestrian Center located at 6880 Lake Saint Louis Blvd, Lake St. Louis, MO 63367
(billed separately)
Garaventa Platform Lift - S/N 93859 (Capacity 750 lbs, Speed 17 fpm, 2 Landings)
Location in Building: Cafe area
Required Submission
The Contractor must demonstrate access to specialized technical support services for
complex, non-routine repairs. This includes access to manufacturer-specific training,
proprietary diagnostic equipment, and technical expertise for all equipment brands and
controller types listed in this bid. The Contractor shall provide documentation of such
capabilities and manufacturer certifications with their bid submission.
General Conditions
1) When original equipment parts become obsolete, discontinued, or are no longer
manufactured, the Contractor shall provide equivalent replacement parts that meet
or exceed the original equipment manufacturer's specifications at no additional cost
to the County during the contract term. The Contractor must notify the County in
writing within five (5) business days upon becoming aware that a required part has
been discontinued or is obsolete.
2) Parts Covered Under Agreement: The monthly service fee covers replacement of the
following parts and components when required due to normal wear and operation:
motors, signal fixtures, relays, contactors, selector switches, limit switches, hoistway
door interlocks, car gate contacts, car and hall push buttons, position indicators,
directional lanterns, ropes, cables, sheaves, bearings, batteries, and similar operating
components. Parts excluded from coverage include: cab interior finishes, decorative
elements, flooring, lighting fixtures (except signal lamps), and any damages resulting
from vandalism, abuse, misuse, or acts of God.
3) Trained and competent Service Technicians will be directly employed and
supervised by the Contractor during the execution of the service agreement.
4) The Service Technician must check-in with the Facilities Management Department
upon arrival at the County Facility. The check-in process can be completed in
person or via the telephone. The Facilities Management Department is responsible
for providing the Service Technician with an escort as required to access the
applicable elevator or vertical lift device.
5) The Service Technician must submit a service report or equivalent documentation for
all maintenance and service activities performed on St. Charles County
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Facilities Management
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premises during the execution of the service agreement. Each report must be
submitted directly to the Facilities Management Department and include not only what
was discovered, but what was repaired.
6) The Contractor must provide alternate ways to view reports, elevator status, repair
status, or other pertinent information via an electronic customer portal at no additional
cost. The customer portal must also be capable of sending updated information to
specific County personnel via electronic means such as email, text message, etc.
7) The Contractor must provide all labor, tools, peripheral devices, software,
instruments, lubricants, cleaning compounds, and other equipment as required
during the execution of the service agreement during the Contractor's standard
hours of service without any additional charges to the County.
8) The Contractor must correct all mechanical, electrical, and structural deficiencies that
occur as a result of normal wear and/or failure under general equipment usage
during the execution of the service agreement without any additional charges to the
County. This is to include replacement of batteries associated with the operation of
the elevator.
9) The Contractor shall not be financially responsible for the cost of the labor and the
material associated with the replacement of mechanical, electrical, and structural
parts required as a direct result of vandalism, abuse, or misuse of the equipment.
10) Parts and Materials Pricing: All parts and materials provided by the Contractor for
repairs outside the scope of the monthly service agreement (including but not limited
to repairs resulting from vandalism, abuse, or misuse) may include a markup not to
exceed ten percent (10%) above the Contractor's actual cost. The Contractor shall
provide itemized invoices documenting actual parts costs upon request by the
County. The County reserves the right to verify parts pricing and request supporting
documentation (manufacturer invoices, receipts, or price lists) to ensure compliance
with this markup limitation.
11) The Contractor shall generally not be financially responsible for the additional cost of
premium time labor for service requested by the County outside of the Contractor's
standard hours of service. However, the County may request service outside of the
Contractor's standard hours of service without incurring additional charges if the
need for the premium time labor arises as a direct result of the Contractor's previous
actions or a direct result of the Contractor failing to respond to the initial request for
service in a timely manner.
Routine Inspection and Maintenance
1) The Contractor must ensure that each elevator and vertical lift device is regularly
inspected, lubricated, and adjusted properly to maintain the equipment in a proper
and safe operating condition. Hydraulic elevators shall receive quarterly preventive
maintenance visits with a minimum of one (1) hour allocated per visit. Traction
elevators shall receive bi-monthly preventive maintenance visits with a minimum of
one (1) hour allocated per visit. At minimum, each elevator or vertical lift device must
be inspected and lubricated at least one time per month by the Contractor.
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Facilities Management
Name of Company or individual