#27-008 -- Elevator Full Service Maintenance Agreement

WASHINGTON TOWNSHIP BOARD OF EDUCATION

PUBLIC BID

#27-008 ELEVATOR FULL SERVICE MAINTENANCE AGREEMENT

Enclosed are the terms, specifications, contract documents and proposal form.
BIDS DUE: TUESDAY, MAY 5, 2026 at 11:00 a.m.
RETURN BIDS TO:
PURCHASING DEPT.
WASHINGTON TOWNSHIP BOARD OF EDUCATION
EILEEN ABBOTT CENTRAL ADMINISTRATION BUILDING

206 EAST HOLLY AVENUE
SEWELL, NJ 08080

27-008, blerator Pull Service Maintenance

WASHINGTON TOWNSHIP BOARD OF EDUCATION
SUPPLEMENTAL SPECIFICATIONS/INSTRUCTIONS
ELEVATOR FULL SERVICE MAINTENANCE AGREEMENT
BID NO. 27-008

General

1.

The Washington Township Board of Education (hereinafter referred to the Board) is soliciting Bids for
the Elevator Full Service Maintenance Agreement. The specifications are intended to cover the provision
of all labor, material and equipment necessary for the required Elevator Full Service Agreement.

Contractor shall provide all products, materials and services required for a complete and operational
system as part of this work, even if not specifically enumerated in the Specification.

Code, Laws and Permits - Bidders are required to comply with all requirements of the Public Schools
Contract Law, N.J.S.A. 18A:18A-1 et Seq., as well as the provisions of N.J.S.A. 10:5-31 et seq., P.L.
1975, C127 (N.J.A.C. 17:27), and with all other Federal Laws and New Jersey Statutes and Local Codes
not specified.

Work Area Condition - Contractor shall return all work areas to the condition existing prior to the
Contractor beginning work.

The Board retains the right to accept bids in whole, in part or in parts, and to reject any or all bids in
accordance with the provisions of Statute or to take such action as it may deem in the best interest of the
Washington Township Board of Education.

Award of a Contract, if a Contract is awarded, will be to the lowest responsible, responsive bidder meeting
the specifications. Price alone will not be the only basis for award of a contract. The bidder must meet
all the qualifications stated in the Bid. Any bidder for services must be known to be engaged in the
business and qualified to carry out his contract. Satisfactory references to that effect must be furnished
if required.

The Board reserves the right to cancel the contract at any time that the conditions established in the
specifications are not complied with or for any good and sufficient reason, if deemed in the best interest
of the school district to do so. The Board of Education will act to award a contract no later than 60 days
after receipt of bids. The Washington Township Board of Education reserves the option to renew the
contract subject to Board approval, mutual agreement, and the provisions of statute.

The Board intends to enter into a contract with the successful bidder incorporating all provisions of the
Bid Checklist, the Specification and any addenda hereto. By submitting a Bid, bidders are agreeing to
enter into such a contract if they are awarded the work.

Addenda/Interpretations and Challenges - No interpretation of the meaning of any of the bid package
documents will be made to any Bidder orally. The Board of Education will not be held responsible for
any oral instructions. Any Addendum/Challenge shall be issued according to procedures established by
statute. Bid package shall include acknowledgment of all addenda received.

Bids must be accompanied by a certified check, cashier's check, treasurer's check or bid bond, with
corporate surety satisfactory to the Owner, in an amount not less than 10% of the base bid (but in no case
in excess of $20,000), naming as payee or obligee, as applicable, Washington Township Board of
Education, to be retained and applied by the undersigned in case bidder would default in executing the
Agreement or furnishing the required bonds and insurance certificates as required.

CONTRACTOR REGISTRATION: "The Public Works Contractor Registration Act" requires that any
contractor performing work in schools over the prevailing wage threshold of $2,000.00 be registered with
the State. Bidders must apply for registration before bidding on this project. A copy of the Bidder's
Certificate of Registration or a completed and submitted registration application must be included in the
bid package. A registration application is included in the Bid checklist documents. The successful
bidder is required to comply with all provisions of this act with regards to payment of prevailing
wage rates, posting, and completion and submission of certified payroll information to the school
district.

27.008, Lilerator Full Service Maintenance

SUPPLEMENTAL SPECIFICATIONS/INSTRUCTIONS
BID 27-008, ELEVATOR FULL SERVICE MAINTENANCE AGREEMENT
PAGE 2

12.

13.

14.

15.

16.

17.

18.

SUBCONTRACTORS: The Bidder will set forth on the prescribed form included in the bid checklist
documents the name or names of all subcontractors to whom the bidder will subcontract work, along
with evidence of contractor registration and State of New Jersey Business Registration
Certificate/License. Subcontractors are required to comply with all requirements of N.J.S.A. 10:5-31
et seq., P.L. 1975, C127 (N.J.A.C. 17:27) as well as N.J.S.A. 18A:18A-1 et seq., Public School Contract
Law, and with all other Federal Laws and New Jersey Statutes not specified herein.

NEW JERSEY BUSINESS REGISTRATION CERTIFICATE: Pursuant to N.J.S.A. 52:32-44

A contractor that seeks to enter into a contract with a board of education in an amount that exceeds
fifteen (15%) percent of the bid threshold, shall submit to the board a valid and current New Jersey
Business Registration Certificate.

PERFORMANCE BOND: Each contractor to whom work is awarded shall furnish a bond for 100% of the
amount of his contract when said contract exceeds $5,000.00.

Questions on bidding documents should be directed to Stephanie Lyons, Purchasing Manager, 856-589-
6644, Extension 6516.

Questions on specifications should be directed to Jerry Finkle, Assistant Manager of Operations, 856-
589-9120 Extension 4213.

Site Visits are strongly recommended and the Operations Department should be contacted to schedule a
site visit. The Operations Department can be contacted at 856-589-9120 to schedule a site visit.

ANTI-BULLYING BILL OF RIGHTS-REPORTING OF HARRASSMENT, INTIMIDATION AND
BULLYING CONTRACTED SERVICE-The contracted service provider shall comply with all applicable
provisions of the New Jersey Anti-Bullying Bill of Rights Act-N.J.S.A 18A:37-13.1 et seq., all applicable
code and regulations, and the Anti-Bullying Policy of the Board of Education. The district shall provide to the
contracted service provider a copy of the board's Anti-Bullying Policy.

In accordance with N.J.A.C. 6A:16-7.7 (c), a contracted service provider, who has witnessed, or has reliable
information that a student has been subject to harassment, intimidation, or bullying shall immediately report
the incident to any school administrator or safe schools resource officer, or the School Business
Administrator/Board Secretary.

ANTI-DISCRIMINATION PROVISIONS-N.J.S.A. 10:2-1-N.J.S.A. 10:2-1. Every contract for or on behalf
of the State or any county or municipality or other political subdivision of the State, or any agency of or
authority created by any of the foregoing, for the construction, alteration or repair of any public building or
public work or for the acquisition of materials, equipment, supplies or services shall contain provisions by
which the contractor agrees that:

a. In the hiring of persons for the performance of work under this contract or any subcontract hereunder, or
for the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or
services to be acquired under this contract, no contractor, nor any person acting on behalf of such contractor or
subcontractor, shall by reason of race, creed, color, national origin, ancestry, marital status, gender identity or
expression, affectional or sexual orientation or sex discriminate against any person who is qualified and
available to perform the work to which the employment relates;

b. No contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate against or
intimidate any employee engaged in the performance of work under this contract or any subcontract
hereunder, or engaged in the procurement, manufacture, assembling or furnishing of any such materials,
equipment, supplies or services to be acquired under such contract, on account of race, creed, color, national
origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex;

27-008, levator Full Service Maintenance

SUPPLEMENTAL SPECIFICATIONS/INSTRUCTIONS
BID 27-008, ELEVATOR FULL SERVICE MAINTENANCE AGREEMENT
PAGE3

20.

21.

22.

c. There may be deducted from the amount payable to the contractor by the contracting public agency, under
this contract, a penalty of $50.00 for each person for each calendar day during which such person is
discriminated against or intimidated in violation of the provisions of the contract; and

d. This contract may be canceled or terminated by the contracting public agency, and all money due or to
become due hereunder may be forfeited, for any violation of this section of the contract occurring after notice
to the contractor from the contracting public agency of any prior violation of this section of the contract.

CONTRACTOR/VENDOR REQUIREMENTS-OFFICE OF THE NEW JERSEY STATE COMPTROLLER-
Contractors/vendors doing business with the Board of Education are reminded of the following legal
requirements pertaining to the Office of the New Jersey State Comptroller.

A. Access to Relevant Documents and Information-N.J.S.A. 52:15C-14 (d) Private vendors or other
persons contracting with or receiving funds from a unit in the Executive branch of State government,
including an entity exercising executive branch authority, independent State authority, public institution of
higher education, or unit of local government or Board of Education shall upon request by the State
Comptroller provide the State Comptroller with prompt access to all relevant documents and information as a
condition of the contract and receipt of public monies. The State Comptroller shall not disclose any
documents or information to which access is provided that is confidential or proprietary. If the State
Comptroller finds that any person receiving funds from a unit in the Executive branch of State government,
including an entity exercising executive branch authority, independent State authority, public institution of
higher education, or unit of local government or Board of Education refuses to provide information upon the
request of the State Comptroller, or otherwise impedes or fails to cooperate with any audit or performance
review, the State Comptroller may recommend to the contracting unit that the person be subject to termination
of their contract, or temporarily or permanently debarred from contracting with the contracting unit.

B. Maintenance of Contract Records-N.J.A.C. 17:44-2.2
Relevant records of private vendors or other persons entering into contracts with covered entities are subject to
audit or review by OSC pursuant to N.J.S.A. 52:15C-14(d).

The contractor/vendor to whom a contract has been awarded, shall maintain all documentation related to
products, transactions or services under this contract for a period of five years from the date of final payment.
Such records shall be made available to the New Jersey Office of the State Comptroller upon request.

DEBARMENT, SUSPENSION OR DISQUALIFICATION-The Board of Education will not enter into a
contract for work with any person, company firm that is on the State Department of Labor and Workforce
Development; Prevailing Wage Debarment List or the State of New Jersey Consolidated Debarment Report
(www. state.nj.us/treasury/debarred).

GENERAL CONDITIONS:

Authorization to Proceed-Successful Vendor/Contractor

No Service shall be rendered by the successful contractor unless the vendor/contractor receives an approved
purchase order authorizing the vendor/contractor to render the service.

e Award of Contract

It is the intention of the Board of Education to award the contract to the respondent(s) whose response is the
most advantageous to the Board, price and other factors considered, and who will provide the highest quality
service at fair and competitive prices. The Board reserves the right to award contracts to multiple contractors
when it is in the best interest of the Board.

Return of Contract Documents-when required
Upon notification of award of contract by the Board of Education, the contractor may be required to sign and
execute a formal contract with the Board.

27-008, Vilevator Vill Service Maintenance

SUPPLEMENTAL SPECIFICATIONS/INSTRUCTIONS
BID 27-008, ELEVATOR FULL SERVICE MAINTENANCE AGREEMENT
PAGE 4

23.

Purchase Order-considered to be a contract. N.J.S.A. 18A:18-2(N)
Ifa formal contract is not required by the Board of Education, an approved and signed Board of Education
Purchase Order will constitute as a contractual agreement.

When a formal contract is required, the contractor shall sign and execute said contracts and return the
contracts with other required documents to the Office of the School Business Administrator/Board Secretary.

Failure to execute the contract and return said contract and related documents within the prescribed time may
be cause for a delay in payment for services rendered or products received or the annulment of award by the
Board of Education with any financial security becoming property of the Board of Education. The Board of
Education reserves the right to accept the proposal of the next lowest responsible respondent.

No contractor or vendor shall commence any project or deliver any goods until he is in receipt of an approved
purchase order authorizing work to begin or goods to be delivered.

(C) Renewal of Contract; Availability and Appropriation of Funds-When Applicable. The Board of Education
may, at its discretion, request that a contract for certain services be renewed in full accordance with N.J.S.A.
18A:18A-42. The School Business Administrator/Board Secretary, may negotiate terms for a renewal of
contract proposal and present such negotiated proposal to the Board of Education. All multi-year contracts
and contract renewals are subject to the availability and appropriation annually of sufficient funds as may be
needed to meet the extended obligation.

The Board of Education is the final authority in awarding renewals of contracts. Contracts for professional
services may be awarded only for twelve (12) months and cannot be renewed.

e Term of Contract

The successful respondent, to whom the contract is awarded, will be required to do and perform the
work/services and to provide and furnish the material in connection therewith in accordance with the plans
and specifications on or before the date listed in the Specifications.

PAYMENTS-Every effort will be made to pay vendors and contractors within thirty (30) to sixty (60) days
provided the Board of Education receives the appropriate documentation including but not limited to:

(C) Signed voucher by vendor;

(C) Packing Slips; and

Invoices.

Payment will be rendered upon completion of services or delivery of full order to the satisfaction of the Board
of Education, unless otherwise agreed to by written contract or mandated by N.J.S.A. 18A:18A-40.1. The
Board may, at its discretion make partial payments.

All payments are subject to approval by the Board of Education at a public meeting. Payment may be delayed
from time to time depending on the Board of Education meeting schedule.

Invoices-The invoice clearly outlines the goods received or services rendered and the date(s) the services were
rendered.

The invoice must include the full name and address of the company.

The invoice must include the Board of Education purchase order number.

The invoice must have the company's invoice number that may be used as reference.

The invoice must list the goods or services rendered.

The invoice must be submitted to the Business Office.

Invoices must be submitted within thirty (30) days of service.

27-008, Elevator Full Service Maintenance

SUPPLEMENTAL SPECIFICATIONS/INSTRUCTIONS
BID 27-008, ELEVATOR FULL SERVICE MAINTENANCE AGREEMENT
PAGE5

24.

25.

26.

27.

28.

AMERICAN GOODS AND PRODUCTS: Pursuant to 18A:18A-20; each Board of Education shall contract
for only manufactured and farm products of the United States, wherever possible, to be used in such work
stated in specifications.

By submitting a bid, Bidder acknowledges verification of all requirements of the Specifications. If
Specifications were not obtained directly from the Washington Township Board of Education, it is the
bidder's responsibility to provide the Board with contact information in the event of an addendum. The Board
will not be held liable for any missing aspect of specifications if obtained by a third party.

CRIMINAL HISTORY RECORD: The Board defines, "regular contact with students" as twenty (20) hours
per month. As per Board policy, " The Board shall not employ for pay or contract for the paid services of any
person serving in a position which involves regular contact with student unless the Board has first determined,
consistent with the requirements and standards of N.J.S.A. 18A:6-7.1 et seq., that no criminal history record
information exists on file in the Federal Bureau of Investigation, Identification Division or the State Bureau of
Identification which would disqualify the individual from being employed or utilized in such capacity or
position."

To ensure the safety of our students, it is the policy of the Washington Township Board of Education, all
visitors to our schools shall sign in at the front office. All visitors must provide their name, date, time in
and time out of their visit.

The Washington Township Board of Education encourages all businesses including those owned by minority,
women and labor surplus area firms to respond to our invitations to bid or propose.

Sealed bids for Bid No. 27-008, Elevator Full Service Maintenance Agreement, will be received at the Eileen
Abbott Central Administration Building, 206 East Holly Avenue, Sewell, NJ 08080, no later than 11:00 A.M.,
Prevailing Time on TUESDAY, MAY 5, 2026, at which time and place they will be publicly opened and read.
Any bids received after this date and time will be disqualified.

All bids are to be presented on or before the above time in a SEALED ENVELOPE PLAINLY MARKED ON
THE OUTSIDE ENVELOPE WITH THE APPROPRIATE BID TITLE AND NUMBER, DATE AND TIME
OF THE OPENING, AS WELL AS THE NAME AND ADDRESS OF THE BIDDER.

It is understood and agreed upon that any person in the Board of Education will be absolved from responsibility for the
premature opening of any bid not properly labeled and sealed.

27-008, Filevator Mull Service Maintenance

ETHICS IN PURCHASING
Statement to Vendors

School District Responsibility
Recommendation of Purchases
It is the desire of the Board of Education to have all Board employees and officials practice exemplary
ethical behavior in the procurement of goods, materials, supplies, and services.

School district officials and employees who recommend purchases shall not extend any favoritism to
any vendor. Each recommended purchase should be based upon quality of the items, service, price,
delivery, and other applicable factors in full compliance with N.J.S.A. 18A:18A-1 et seq.

Solicitation/Receipt of Gifts - Prohibited

School district officials and employees are prohibited from soliciting and receiving funds, gifts,
materials, goods, services, favors, and any other items of value from vendors doing business with the
Board of Education or anyone proposing to do business with the Board.

Vendor Responsibility

Offer of Gifts. Gratuities -- Prohibited

Any vendor doing business or proposing to do business with the Board of Education, shall neither pay,
offer to pay, either directly or indirectly, any fee, commission, or compensation, nor offer any gift,
gratuity, or other thing of value of any kind to any official or employee of the Board of Education or
to any member of the official's or employee's immediate family.

Vendor Influence -- Prohibited

No vendor shall cause to influence or attempt to cause to influence, any official or employee of the
Board of Education, in any manner which might tend to impair the objectivity or independence of
judgment of said official or employee.

Vendor Certification

Vendors or potential vendors will be asked to certify that no official or employee of the Board of
Education or immediate family members are directly or indirectly interested in this request or have any
interest in any portions of profits thereof. The vendor participating in this request must be an
independent vendor and not an official or employee of the Board of Education.

27-008, Hlerator Full Service Maintenance

WASHINGTON TOWNSHIP BOARD OF EDUCATION
SPECIFICATIONS
ELEVATOR FULL SERVICE MAINTENANCE AGREEMENT
BID NO 27-008

GENERAL:

The Washington Township Board of Education (The Board) is soliciting bids for an Elevator Full Service
Maintenance Agreement for the 2026-2027 school year.

Instructions to Bidders, Specifications, Proposal Form and other bidding documents are enclosed.

Questions on bidding documents should be directed to the Purchasing Department at 856-589-6644,
Extension 6516.

Questions concerning the specifications can be directed to the Operations Department at 856-589-9120,
Extension 4213.

Before submitting a bid, each bidder is presumed to have thoroughly familiarized himself with all the conditions
of any applicable federal, state, local laws, ordinances or regulations having jurisdiction and to be familiar with
all equipment. Verification of existing equipment is the responsibility of the Bidder to whom this contract will be
awarded. By submitting a bid, Bidder acknowledges having checked all the Board's equipment.

SCOPE OF SERVICES:

The Board is seeking proposals from qualified contractors for a **FULL PREVENTATIVE
MAINTENANCE ELEVATOR SERVICE AGREEMENT** for the following equipment:

SCHOOL CHAIRLIFT ELEVATOR
Bells Access Ability None
Birches Access Ability None
Wedgwood Access Ability None
Whitman Access Ability None
Grenloch National-Wheel-O-Vator Inc. None
Hurffville None None
Thomas Jefferson None (Ramp) Eastern
11-12 High School None Eastern
9-10 High School None Dover
Core High School Dover Dover
Orchard Valley Harmar Dover
Chestnut Ridge Harmar Dover

Bunker Hill -EXCLUDED FROM THIS BID. COVERED BY A SEPARATE AGREEMENT.

27-008, Elevator Full Service Maintenance

SPECIFICATIONS
BID 27-008, ELEVATOR FULL SERVICE MAINTENANCE AGREEMENT
PAGE 2

The Full Service Maintenance Agreement shall include all labor, materials and consumable supplies to maintain,
inspect and service the Boards elevators/chairlifts in safe and proper working condition. Maintenance services
are to be provided on a 12 month basis by qualified technicians directly employed and supervised by the Company.
Personnel training records shall be available for review upon request.

The contract for this work will be administered by the Board's Assistant Manager of Operations, 118 Chapel
Heights Road, Sewell, NJ 08080, Telephone 856-589-9120. Arrangements for visits to the schools to permit
bidders to assess the age and condition of equipment must be made through the Assistant Manager of
Operations.

Maintenance services should include, but not be limited to:

1) Monthly preventive maintenance, inspection, repair or replacement of worn or defective components,
lubrication, cleaning and adjusting. Only genuine parts and supplies (or equivalent), as used in the
manufacture and installation of the original equipment shall be provided. All equivalent parts shall
be approved in advance by the Board's Assistant Manager of Operations. The date and time for the
Monthly Preventive Maintenance must be scheduled through the Board's Assistant Manager of
Operations.

2) Perform periodic surveys to verify that the elevators conform to requirements for maintenance
quality and safety.

3) Maintain reports for routine examinations and monitor any and all service calls, listed by unit.
Written Reports are to be sent to the Board's Assistant Manager of Operations.

4) During the bi-annual Elevator Inspections by the State of New Jersey, the contractor will supply (1)
one mechanic to accompany the Inspector to each school to repair any violation on site or correct the
violation within the allotted time.

THE CONTRACTOR MUST INCLUDE WITH THE BID A SAMPLE COPY OF THEIR SERVICE
AGREEMENT.

Any items not covered by the full service maintenance agreement must be approved by the Board's Assistant
Manager of Operations prior to work proceeding. This service shall be covered by a work order for the hourly
rate shown on the Bid's Proposal Form.

All work must meet or exceed manufacturer's recommended maintenance schedule. Emergency call backs
and repair service to be available on a twenty-four (24) hour, seven (7) day a week basis. Such work will
be invoiced separately at current billing rate for labor and material/parts at the Bidder's purchase price
for the part plus (+) or minus (-) % as specified on the Proposal Form.

Bid prices shall be firm and not subject to increase during the period of the contract. The contract term will be
July 1, 2026 through June 30, 2027 based on tentative Contract Award at the May 2026 Board Meeting.

Include with the Proposal a list of at least three (3) customers, preferably School Districts, currently being
maintained by the Bidder and utilizing similar equipment and length of service with each customer. Bidder
shall supply the name and telephone number of a person who may be contact for each customer listed.

CONTRACT AWARD
The Board intends to enter into a contract with the successful Bidder incorporating all provisions of the Bid

Checklist, the Specification and any addenda hereto. By submitting a Bid, Bidders are agreeing to enter into such
a contract if they are awarded the work.

27-008, Elerator Full Service Maintenance

SPECIFICATIONS
BID 27-008, ELEVATOR FULL SERVICE MAINTENANCE AGREEMENT
PAGE 3

The Board retains the right to accept bids in whole, in part or in parts, and to reject any or all bids in accordance
with the provisions of Statute or to take such action as it may deem in the best interest of the Washington Township
Board of Education. Award of Contract, if a Contract is awarded, will be to the lowest responsible responsive
Bidder meeting all qualifications.

The Board reserves the right to renew the contract subject to approval and the provisions of Statute.

The Board may cancel the contract resulting from this specification upon 30 days written notice of
unsatisfactory performance. Determination of satisfaction with performance is determined solely by the
Washington Township Board of Education.

STANDARDS FOR WORK
All repairs shall be done in accordance with Code and any recommendations of the manufacturer.
WARRANTY

Contractor's attention is called to Item 7, Page 47 & 48, GUARANTEES of the Bid Checklist Documents. All
service work/repairs shall be guaranteed for a period of one year from the date the work is completed against all
defects in materials, installation and workmanship. If any failures or defects occur, the contractor shall replace
the work when notified at no charge to the Board.

Sealed bids for Bid No. 27-008, Elevator Full Service Maintenance Agreement, will be received at the Eileen
Abbott Central Administration Building, 206 East Holly Avenue, Sewell, NJ 08080, no later than 11:00 A.M.,
Prevailing Time on TUESDAY, MAY 5, 2026, at which time and place they will be publicly opened and read.
Any bids received after this date and time will be disqualified.

27-008, Elevator Full Service Maintenance