Electronic Security System Upgrade
| Agency: | Town of Narragansett |
|---|---|
| State: | Rhode Island |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Apr 30, 2026 |
| Due Date: | May 27, 2026 |
| Solicitation No: | B26017 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
B26017
|
| Bid Title: |
Electronic Security System Upgrade
|
| Category: | Bids/RFQs |
| Status: | Open |
|
Attachment Preview
TOWN OF NARRAGANSETT
REQUEST FOR BIDS:
ELECTRONIC SECURITY SYSTEM UPGRADE –
INFORMATION TECHNOLOGY
Susan W. Gallagher, Purchasing Manager
Daniel Holland, Director of Information Technology
Eric Grist, Security Consultant
Bid Opening (Due Date): Wednesday, May 27, 2026 at 11:00 AM
VENDOR NAME SUBMITTING BID: __________________________________
INVITATION TO BID
Separate sealed bids will be received by the TOWN OF NARRAGANSETT, RHODE
ISLAND for ELECTRONIC SECURITY SYSTEM UPGRADE on or before 11:00 AM on
Wednesday, May 27, 2026 at the office of the Purchasing Manager, 25 Fifth Avenue,
Narragansett, RI and at that time will be opened and read in public.
Specifications may be obtained at the Purchasing Office, 25 Fifth Avenue, Narragansett,
Rhode Island between the hours of 8:30 a.m. and 4:30 p.m. Monday through Friday
and are available on the Town of Narragansett website, www.narragansettri.gov.
All bids must be submitted on the bid form provided, in duplicate and clearly marked:
(Sealed Bid)
ELECTRONIC SECURITY SYSTEM UPGRADE
Bids must be enclosed in an opaque envelope addressed to "Purchasing Manager, Town
Hall, 25 Fifth Avenue, Narragansett, RI 02882-3699", bearing the name and address of
the bidder.
Bid Security, in the form identified within the Standard Instructions to Bidders, and in the
amount of five (5) percent of the total Bid amount, must accompany each Bid.
The successful Bidder must furnish a Performance Bond and a Labor and Material Pay-
ment Bond, in the specific formats as attached herein, both for the full value of the Bid
Price, along with all required insurance certificates, within fifteen (15) calendar days after
the award date in order to execute a Contract.
A MANDATORY pre-bid meeting has been scheduled for Wednesday, May 6, 2026 at
11:00 AM at Town Hall, Large Board Room (2nd Floor), 25 Fifth Avenue, Narragansett,
RI.
No bidder may withdraw his/her bid within ninety (90) days after the scheduled closing
time for receipt of bid.
The Town of Narragansett reserves the right to reject any/all bids, waive any informalities
in the bids received and to accept and award the bid to the lowest qualified bid deemed
most favorable to the interest of the Town of Narragansett.
Individuals requesting interpreter services for the hearing impaired must notify the Fi-
nance Department (401) 782-0644 three business days prior to the bid opening.
Susan W. Gallagher
Purchasing Manager
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STANDARD INSTRUCTIONS TO BIDDERS
DEPARTMENT OF FINANCE-PURCHASING DIVISION
TOWN OF NARRAGANSETT, RHODE ISLAND
THESE INSTRUCTIONS ARE STANDARD FOR ALL PROPOSALS ISSUED BY THE
PURCHASING DIVISION AND MAY BE DELETED OR MODIFIED BY INDICATING
SUCH CHANGE BY "SPECIAL INSTRUCTIONS TO BIDDERS."
1. Receipt and Opening of Proposal
Sealed proposals (bids) will be accepted in the office of the Purchasing Manager,
Town of Narragansett, RI until the time indicated on the advertisement for bids, for
the commodities, equipment or services designated in the specifications and will
then be publicly opened and read.
2. Form of Bid
Proposal must be submitted on and in accordance with the forms attached hereto,
blank places must be filled in as noted, no change shall be made in the phraseol-
ogy of the proposal or in the item or items mentioned therein, must contain the
name and proper address of the bidding firm, and must be signed by a responsible
member of the firm with his/her signature and official title. Proposals that are not
complete, or contain any omissions, erasures, alterations, additions or contain ir-
regularities of any kind, may be rejected.
3. Submission of Bids
a. Envelopes containing bids must be sealed and addressed to the office of the
Purchasing Manager, Town Hall, Narragansett, RI 02882 and must be marked
with the name and address of bidder, date and hour of opening, and name of
bid.
b. The Purchasing Manager will decide when the specified time has arrived to
open bids, and no bid received thereafter will be considered.
c. Any bidder may withdraw his/her bid by written request at any time prior to the
advertised time for opening. Telephonic bids, amendments, or withdrawals will
not be accepted.
d. Unless otherwise specified, no bid may be withdrawn for a period of ninety (90)
days from the date of bid opening.
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e. Negligence on the part of the bidder in preparing the bid confers no rights for
the withdrawal of the bid after it has been opened.
f. Proposals received prior to the opening time will be securely kept unopened.
No responsibility will attach to an officer or person for the premature opening of
a proposal not properly addressed and identified.
g. All bids or proposals that exceed $500,000 must include an additional copy
(beyond the number of copies specified in the Invitation to Bid, Bid Form, or
elsewhere within these Contract Documents), submitted by the Bidder, which
will be made available for public inspection pursuant to RIGL 37-2-18(j).
4. Prices
Bidders shall state the proposed price in the manner designated in the Bid Pro-
posal Form. In the event that there is a discrepancy between the unit prices and
the extended totals, the unit prices shall govern. In the event there is a discrepancy
between the price written in words and written in figures, the prices written in words
shall govern.
5. Terms
Cash discounts offered will be considered in determining awards. The discount
period shall be computed from the date of delivery or from the correct invoice as
received by Town Treasurer, whichever date is later. The date of delivery shall be
construed to mean the date on which bid item is determined to meet the specifica-
tions and is therefore acceptable. Discounts for a period less than thirty (30) days
may not be considered.
6. Rhode Island Sales Tax
The Town is exempt from the payment of R.I. Sales Tax under the 1956 General
Laws of the State of Rhode Island, 44-18-30 Paragraph 1, as amended.
7. Federal Excise Taxes
The Town is exempt from the payment of any excise or federal transportation
taxes. The price bid must be exclusive of taxes and will be so construed.
8. "Or Equal" Bidding
When the name of a manufacturer, a brand name, or manufacturer's catalogue
number is issued as the bid standard in describing an item followed by "Or Equal"
this description is used to indicate quality, performance and other essential char-
acteristics of the article required.
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If bidding on other than the make, model, brand or sample specified, but equal
thereto, bidder must so state by giving the manufacturer's name, catalogue num-
ber and any other information necessary to prove that the intended substitution of
a commodity is equal in all essential respects to the bid standard. Bidder must
prove to the satisfaction of the Town Manager or by person or persons designated
by him, that his/her designated substitute is equal to the bid standard: otherwise,
his/her bid will be declared "No Bid" insofar as the item in question is concerned.
9. Award and Contract
Unless otherwise specified, the Town reserves the right to make award by item or
items, or by total, as may be in the best interest of the Town. A written award (or
acceptance of bid) mailed (or otherwise furnished) to the successful bidder fol-
lowed by a Town Purchase Order shall, unless otherwise specified, be deemed to
result in a binding contract without further action by either party.
10. Delivery
All prices must be on the basis of F.O.B. Delivery Point Narragansett, Rhode Is-
land. The bid prices must include delivery and shipping to the Town. No additional
shipping, handling, or fuel surcharge costs will be honored by the Town. Deliveries
must consist only of new merchandise or equipment (unless otherwise specified)
and shall be made between 8:30 a.m. and 3:00 p.m., Monday through Friday. No
delivery shall become due or be acceptable without a written Purchase Order is-
sued by the Town Purchasing Manager.
11. Equal Employment Opportunity Policy Statement
For the purposes of this Policy, the term “vendor” shall mean any and all individu-
als, companies, corporations, and business entities that provide goods or ser-
vices to the Town of Narragansett pursuant to any and all relevant and appropri-
ate Federal, State, and local purchasing rules, regulations, and procedures.
The Town of Narragansett is committed to the general policy and principle of Equal
Employment Opportunity in terms of retaining vendors to provide the Town with
goods and services necessary for routine and emergency operations. The Town
will not discriminate against vendors as entities, or individual employees thereof
on any legally-recognized basis included, but not limited to, race, age, color, reli-
gion, sex, marital status, national origin, physical or mental disability, Veteran’s
status, pregnancy, sexual orientation, genetic conditions, predisposition to certain
diseases, or ancestry, except where a bona fide occupational qualification exists.
12. Towns Right to Reject
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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