Electronic Safety Management System Subscription

VTA currently utilizes the Vector Solutions Safety Management System (EHS platform) for incident tracking, inspections, observations, corrective actions, and hazard management.

VTA seeks proposals (each a "Proposal") for a comprehensive cloud-based, web accessible Safety Management System (SMS) software to support regulatory compliance, operations safety, vendor oversight, cybersecurity, and data privacy for a public transportation agency from responsive and responsible qualified firms (each a "Proposer") to enhance safety performance, regulatory compliance, vendor risk oversight, and agency-wide hazard and incident management.

The purpose of this SMS is to establish a comprehensive, proactive, and data-driven approach to managing safety across all VTA operations. The SMS ensures that safety risks associated with bus and light rail services are identified, evaluated, and mitigated through proactive and data-driven processes. It provides the framework for fostering a strong safety culture, achieving continuous improvement, and complying with all applicable regulatory requirements.

The Proposer shall provide a system that delivers this critical service and supports VTA’s compliance with applicable reporting, recordkeeping, and other requirements of the U.S. Department of Transportation (DOT), Federal Transit Administration (FTA), Federal Railroad Administration (FRA), Occupational Safety and Health Administration (OSHA), California Occupational Safety and Health Administration (Cal/OSHA), the California Public Utilities Commission (CPUC), and other applicable federal, state, and local laws and regulations.