Electrical Switchgear Maintenance and Repair Services

Agency: City of Charlotte
State: North Carolina
Type of Government: State & Local
NAICS Category:
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
Posted Date: Feb 5, 2024
Due Date: Mar 1, 2024
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Electrical Switchgear Maintenance and Repair Services

Closing date March 01, 2024, 10:00 AM

  • Reference number RFP AVIA 24-19
  • Status Open
  • Summary Proposal Due Date & Time: March 1, 2024 at 10:00 AM EST.

    Solicitation Type: Request for Proposal

    Department: Aviation

CLT is looking for a Company to perform preventative maintenance, troubleshoot, test and repair a variety of switchgear and breakers. CLT installations range from the small facility with residential type single-phase power to the very large facility with incoming service voltages up to 25 KV (kilovolts). Naturally, larger facilities have the more elaborate, complex, and costly electrical distribution equipment. It is imperative that all CLT installations containing electrical distribution equipment be properly maintained and the required data/documentation is in place to ensure the correct functionality and performance of electrical equipment. This will include, but shall not be limited to: inspection, maintenance, and repairs of circuit breakers and associated circuit breaker equipment within the switchgear or distribution equipment for each breaker identified, MV and LV switchgear (and PLC’s), motor control centers, and protection relay replacement, programming and testing.

Pre-Proposal and Site Visit

Please review RFP for more information on location, time and how to register for site visit.

All proposal activities will take place through the e-Builder portal (see link under "Related Information")
Contact details

Type: Request for Proposal

Category: Services

Department: Aviation

Commodity Code(s):93625

Attachment Preview

RFP AVIA 24-19, Issue Date: 02052024
Date: FEBRUARY 5, 2024
RFP AVIA 24-19
Subject: Request for Proposals for the following services:
This letter extends an invitation for the submission of a proposal to supply the Charlotte Douglas
International Airport with the non-federally funded services as indicated above. Proposals for the
above will be received via the e-bidding portal until 10:00 AM EST. on March 1, 2024.
A mandatory pre-proposal conference to review the RFP and answer questions regarding the
project, will be held on February 20, 2024, at 10:00 AM EST. at the Charlotte Douglas
International Airport, CLT Center, 5601 Wilkinson Boulevard, Charlotte, North Carolina 28208.
Interested parties are required to attend and to have a copy of the RFP with you at that time.
Changes to the terms, conditions or specifications stated in this Request for Proposals will be
documented in written addenda issued by the Charlotte Douglas International Airport. These
addenda will be accessible through the e-bidding portal.
Questions should be directed to Drew Buckner through the e-bidding portals Q&A Board. Thank
you in advance for your interest in doing business with the Charlotte Douglas International Airport.
We look forward to your participation!
Charlotte Douglas International Airport (CLT), a City of Charlotte department does not
discriminate based on disability. Auxiliary aids and services, written materials in alternative
formats, and reasonable modifications in policies and procedures will be provided upon request
to persons with disabilities. To make a request, please email Drew Buckner at
Drew Buckner, CPPB, NIGP-CPP
RFP AVIA 24-19, Issue Date: 02052024
Checklist for submitting a Proposal:
Form 1, Proposal Form
Form 2, Proposal Qualifications and Requirements
Form 3, Nondiscrimination Certification
Form 4, CBI/DBE/ACDBE Program Requirements
Form 5, Confidential Information
Form 6, Pricing Worksheet
The above items must be included in the Proposal. If awarded a contract, evidence of insurance
that meets or exceeds the requirements set forth in Exhibit B (Sample Contract) are required.
RFP AVIA 24-19, Issue Date: 02052024
Pursuant to this Request for Proposals (“RFP”), Charlotte Douglas International Airport (“CLT” or
“Airport”), which is owned and operated by the City of Charlotte, North Carolina (“City”), is
seeking Proposals from qualified and experienced companies (individually or collectively, the
“Proposer”) interested in Electrical Switchgear Maintenance and Repair Services (the “Work”).
Details of the requested Work are attached hereto as Exhibit A. The RFP consists of the
following components:
Section1: General instructions and special conditions that apply to this proposal process and
Section 2: The required forms that a Proposer is required to complete and return as its Proposal
(called the “Proposal Response Forms”)
Section 3: A contract substantially similar to the final contract the successful Proposer will be
expected to sign, including Exhibit A, the details for the entire scope of work falling under this
RFP (the “Specifications”).
Each reference to this RFP includes all components listed above as well as any addenda provided
by the Airport. Please review each section carefully, including all attachments and exhibits.
Proposers will be held accountable for having full knowledge of the contents of this RFP and for
performing any due diligence that may be necessary to submit a binding Proposal. Failure to
comply with the terms, conditions and requirements of this RFP may result in disqualification of
the Proposer in the sole discretion of CLT.
The Work will be governed by a contract between the selected Proposer (“Company”) and the
City, a sample of which is attached hereto as Exhibit B (the “Contract”). The term of the
Contract shall be for three (3) years with two optional one-year renewals. Proposers are
advised to carefully read and review the form Contract as they prepare their Proposal. CLT
reserves the right to revise the terms of the form Contract at any time during the RFP process
and to negotiate different terms with the Company.
ACTIVITY (All times are EST)
Issue RFP
Mandatory Pre-Proposal/Site Visit Registration Due by 3:00 PM
Mandatory pre-proposal conference at 10:00 AM EDT.
Submission of written questions after pre-proposal conference
Page | 1
RFP AVIA 24-19, Issue Date: 02052024
On or before 2/26/24
Beginning 3/4/2024
Addendum Posted (if necessary)
Proposals are due by 10:00 AM EDT.
Evaluation Process
Estimated start date of services
CLT reserves the right to modify the deadlines set forth in the above table in its sole discretion.
Any such modifications will be stated in an addendum as described below.
1. Point of Contact
The point of contact for all submissions and correspondence regarding this RFP is Drew
Buckner (“RFP Project Manager”) who can be contacted through the Q&A Board online
in the e-bidding portal. If there are technical questions regarding use of the e-bidding
portal please contact the RFP Project Manager at andrew.buckner@cltairport.com.
2. Mandatory Pre-Proposal Conference
A Pre-Proposal Conference will be conducted on the date and at the time stated in the
RFP Schedule above at the CLT Center, 5601 Wilkinson Blvd., Charlotte, NC 28208.
Attendees must submit through the e-Builder’s Q&A tab your full name (first,
middle, last), company name, phone number, email address, gender and date of
birth by the date/time as indicated in the RFP schedule. This includes any
prospective proposers that already have a badge. Registrations submitted after
the due date/time will not be accepted.
All attendees are required to sign in at the CLT Center’s front desk and provide vehicle
license tag numbers (if applicable).
Parking is available curbside and Express Deck Self Park. Park only in marked spaces or
the vehicle is subject to ticket and tow.
The Pre-Proposal Conference will include an information session and a site tour of the
service area(s). All visitors participating in pre-proposal site tours and meetings must be
in possession of their unexpired, government issued photo identification at the time of
the tour. All personal items are subject to inspection before and during the tour.
Transportation Security Administration (TSA) rules will apply to all participants when
being screened through any Airport security screening checkpoint (no liquids, no
prohibited items, etc.).
The pre-proposal conference is mandatory, and proposals will not be accepted from
companies that do not attend.
Page | 2
RFP AVIA 24-19, Issue Date: 02052024

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