Electrical Supplies

Metropolitan Pier and Exposition Authority
Electrical Supplies
Invitation for Bids ("IFB")
#2026-29-M

NOTE:
Bidders agree that it is their responsibility to obtain any addenda that may be subsequently
issued. Failure to do so may result in rejection of the Bid. Bidders must acknowledge addenda
issued in its Bid; if none are issued, indicate N/A in the submittal.
The Authority will not be liable for Bidder's failure to obtain or download any addenda issued for
a Bid.
The MPEA requests that all Bidders that choose to download and print the document from the
MPEA website contact the MPEA, DEPARTMENT OF PROCUREMENT by email at
mpeaprocurement@mpea.com to register Bidder's company as a document holder, referencing
the above IFB number and description.
The forms and affidavits included in an INVITATION FOR BIDS must not be altered or retyped
in any manner. Some forms are provided as Word documents for your convenience, altering
the text as issued by the MPEA may render a Bid non-responsive.
IMPORTANT DATES
Document Issued Monday, May 11, 2026
Thursday, May 21, 2026, by 12:00 pm CST to
Questions Due mpeaprocurement@mpea.com
Wednesday, June 17, 2026, by 12:00 pm CST to
BIDS Due mpeaprocurement@mpea.com
Hard copy Bids will not be accepted at this time.
All Bids must be submitted electronically to:
mpeaprocurement@mpea.com
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METROPOLITAN PIER AND EXPOSITION AUTHORITY
INVITATION FOR BIDS FOR
IFB # 2026-29-M
TABLE OF CONTENTS
ARTICLES:
1.GENERAL INFORMATION
2.DEFINITIONS
3.INSTRUCTIONS TO AND REQUIREMENTS OF BIDDERS
REQUIRED FORMS:
A. BID FORM
B. STATEMENT OF BIDDER'S BUSINESS ORGANIZATION
C. STATEMENT OF QUALIFICATIONS and W-9 FORM
D. BIDDER/PROPOSER CERTIFICATIONS
E. FORM OF TRANSMITTAL LETTER
F. DISCLOSURE OF LOBBYIST
G. NOTIFICATION OF EXCEPTIONS
H. CERTIFICATION OF INSURANCE LIABILITY
I. SPECIAL CONDITIONS REGARDING MINORITY AND
WOMEN OWNED BUSINESES ENTERPRISES
(POSTED AS SEPARATE PDF DOCUMENT)
EXHIBITS:
1. SCOPE OF CONTRACT
2. BID FORM (SEPARATE EXCEL DOCUMENT)
ATTACHMENTS:
FORM OF CONTRACT (SEPARATE WORD DOCUMENT)
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METROPOLITAN PIER AND EXPOSITION AUTHORITY
INVITATION FOR BIDS FOR
IFB #2026-29-M
I. GENERAL INFORMATION
1.1 General Information
The Metropolitan Pier and Exposition Authority ("Authority") is a political subdivision, unit of local
government, body politic and Municipal Corporation existing under the laws of the State of Illinois
pursuant to the Metropolitan Pier and Exposition Authority Act, as amended, 70 ILCS 210/1 et
seq. (the "Act"). The Authority was established to promote, operate and maintain fairs,
expositions, meetings and conventions in Cook County, Illinois. The Authority owns and
maintains McCormick Place(R), an exhibition and convention center located at 23rd Street and
Martin Luther King Drive in the City of Chicago.
II. DEFINITIONS
2.2 Definitions
The following terms in this Solicitation shall be defined as follows:
"Authority" means the Metropolitan Pier and Exposition Authority
"Bid" means the submitted responses to the Bid Document, including samples
"Bidder" or "Bidder/Proposer" means the firm(s), sole proprietor, corporation(s),
partnership(s), and joint venture(s) that submit Bids
"Contract" means the contract that is entered into between the Authority and the
Successful Bidder pursuant to the Bid Document(s)
"Contractor" refers to the firm(s), sole proprietor, corporation(s), partnership(s), and
joint venture(s) that submit Bids, and to the Successful Bidder that enters into the
Contract with the MPEA.
"Include" whenever the term "include" (in any of its forms) is used, it means "include,
without limitation
"Laws" shall mean City, State and Federal statutes, ordinances, codes, rules and
regulations
"MBE" means Minority Owned Business Enterprise
"WBE" means Women Owned Business Enterprise
"Responsive" Responsiveness in determined by the Authority and relates to compliance
with the provisions of the solicitation, including specifications, and contractual terms and
conditions.
"Responsible" Responsibility is determined by the Authority and relates primarily to the
ability of a Proposer to successfully carry out a proposed contract, and whether it has
the character, reputation, and integrity to receive an award. A Proposer, otherwise able
to perform, who has been convicted of felony, or violation of the public procurement
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METROPOLITAN PIER AND EXPOSITION AUTHORITY
INVITATION FOR BIDS FOR
IFB #2026-29-M
requirements of any Federal or State governmental entity, may be found not responsible.
Other considerations bearing on a determination of responsibility can include experience,
past performance, business and financial capabilities, skills, technical organization and
reliability. Some of the mechanisms available to measure a Bidder's responsibility are the
utilization of reference checks, vendor performance on previous contracts and availability
of financial credit information.
"Services" shall mean the goods and/or services for which the Authority engages the
Selected Contractor as set forth herein and in the Contract, including all tasks reasonably
necessary to complete them.
"Successful Bidder" means the individual, partnership, corporation, or joint venture that
the Authority selects for award of a Contract.
"Trade Reference" means a reference concerning the creditworthiness of the Bidder
given by another business that extends credit to the Bidder, such as a supplier.
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METROPOLITAN PIER AND EXPOSITION AUTHORITY
INVITATION FOR BIDS FOR
IFB #2026-29-M
III. INSTRUCTION TO AND REQUIREMENTS OF BIDDERS
3.1 DESCRIPTION OF REQUIREMENTS
The Metropolitan Pier and Exposition Authority ("Authority") is seeking bids from qualified
companies to provide the goods and/or services described herein to the Authority.
3.2 OBTAINING BID DOCUMENTS
The Bid Documents are available on-line at:
http://www.mpea.com/doing-business/
Click on the "+" by "Current Bids/Proposal Opportunities"
Bidders acknowledge and agree that it is their responsibility to obtain any
addenda that may be subsequently issued. Failure to conform to the requirements
of any addenda may result in rejection of the Bid. The Authority will not be liable
for Bidder's failure to obtain or download any addenda issued for a Bid.
3.3 NO BID DEPOSIT
The MPEA does not require a bid deposit, however if a bidder fails to honor the terms
and conditions that attach to submitting a bid, including but not limited to holding its bid
for a period of 90 days from bid opening, the MPEA reserves the right to declare Bidder
non-responsible and Bidder will not be eligible to bid on or be awarded contracts with the
MPEA for a period of up to one year.
3.4 SUBMITTAL OF BID
A. At this time MPEA is requesting that an electronic copy (converted or scanned to
PDF) of the bid be submitted to mpeaprocurement@mpea.com or via a secure file
sharing platform if the file is too large to email.
All Bids must be received no later than Wednesday, June 17, 2026, by 12:00
pm (CST). Bids received after this time may be deemed non-responsive and
ineligible for consideration for a Contract related to IFB # 2026-29-M. No Bid
may modify or substitute the items to be furnished or the work to be done. Bids that
do not conform to the specifications of this request for bids may be deemed non-
responsive.
The Bid Package must include the following
(Failure to include any of the Required Documents may render bids
non-responsive):
The Bid Package must include the following:
1. Required Form A - Bid Form
2. Required Form B - Statement of Bidder's Business Organization
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METROPOLITAN PIER AND EXPOSITION AUTHORITY
INVITATION FOR BIDS FOR
IFB #2026-29-M
3. Required Form C - Statement of Bidder's Qualifications and W-9. The Bidder
shall submit copies of all certifications, licenses and financials, which are required
as part of the Bid qualification process, in addition to any additional requirements
and documentation attesting to Bidder's abilities as required by the Statement of
Bidder's Business Organization including but limited to all statements detailing
experience in the required fields of work.
4. Required Form D - Bidder/Proposer Certifications. Bidders must be certified to
provide and/or repair the specified items. Bids must include contractor's State of
IL Fire Sprinkler Contractor license with their bid submittal and a renewed license
to MPEA each year they hold the contract. Failure to do so may terminate the
contractual relation.
5. Required Form E - Form of Transmittal Letter
6. Required Form F - Disclosure of Lobbyists
7. Required Form E - Form of Transmittal Letter
8. Required Form G - Notification of Exceptions
9. Required Form I - Special Conditions Regarding Minority and Women Owned
Business Enterprises
B. The Bidder shall be in compliance with the Illinois State Officials and Employees
Ethics Act (5 ILCS 430/) and remain in compliance for the duration of the Contract.
Non-compliance constitutes grounds for immediate unilateral termination of the
Contract.
The Bidder shall not offer any gratuities, favors, or anything of monetary value to any
Board Member, official, or employee of the Authority for the purpose of influencing
consideration of the Bid. The Bidder shall not collude in any manner or engage in
any practice with any other party. Violation of this instruction will cause the Bidder's
response to this Bid to be rejected by the Authority. Notwithstanding the foregoing,
this prohibition is not intended to preclude joint ventures or subcontracts.
C. Bids must be signed as follows:
(1) If the Bidder is a corporation or limited liability company, the Bid must be
signed in the name and under the seal of the corporation by a duly
authorized officer of the corporation or manager of the company, with the
designation of his/her official capacity, and attested properly. The Bid
must show the state in which the corporation is chartered. If the business
organization is not chartered in the State of Illinois, the Bid must show
whether it is licensed to transact business in the State of Illinois.
(2) If the Bidder is a firm or partnership, the Bid must be signed in the name
or style under which the organization is doing business, by the partner,
proper officer, or officers whose official capacity shall be designated. The
name and address of each member of the organization must be shown
on the Bid.
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METROPOLITAN PIER AND EXPOSITION AUTHORITY
INVITATION FOR BIDS FOR
IFB #2026-29-M
(3) If the Bidder is an individual, he/she must sign the Bid in person or by
representative, stating the name or style, if any, under which he/she is
doing business. If the signing is by representative, his/her Power of
Attorney or other authorization shall be stated and shall be proved if
requested.
(4) If the Bidder is a joint venture, the Bid must be signed by each of the
persons or firms which is a party to the Joint Venture Agreement. A
certified copy of the Joint Venture Agreement must be attached to the Bid
Form sheet. A joint venture will not be accepted unless the Joint Venture
Agreement or some other signed and legally binding instrument is
certified and attached to the Bid Form sheet containing provisions for one
of the parties to the joint venture to be in full direction of the project and to
exercise this direction through a single individual to be appointed
Manager of Operations with the consent of all parties to the Joint Venture
Agreement.
(5) In every case, the Bid must show the present business address of the
Bidder at which communications shall be received and service of notices
Accepted.
D. WHERE BID IS SIGNED BY AN AGENT OF THE BIDDER, EVIDENCE OF THE
AGENT'S AUTHORITY TO SIGN MUST ACCOMPANY THE BID. If Bidder is a
corporation, such evident shall be a certified copy of that section of corporate by-
laws or other authorization such as a Resolution by the Board of Directors, which
permits the person to sign the offer for the corporation. The name of each person
signing the Bid shall be typed or printed below its signature.
E. ANY NON-CONFORMING BID OR BID TIME STAMPED AFTER THE DUE DATE
AND TIME SHALL BE DEEMED NON-RESPONSIVE AND INELIGIBLE FOR
CONSIDERATION.
F. Written modifications (via email - mpeaprocurement@mpea.com) of Bids shall be
considered only if received prior to the time stated for receipt of Bids. The email
must be labeled "MODIFICATIONS TO SEALED BID", NO TELEPHONIC OR ORAL
MODIFICATIONS SHALL BE ACCEPTED OR CONSIDERED.
G. Any Bidder may withdraw its Bid by letter, email, or in person with proper
identification at any time prior to the opening of the Bids. NO TELEPHONIC
REQUEST TO WITHDRAW A BID SHALL BE ACCEPTED OR CONSIDERED.
3.6 CONTRACT TERM
The Contract begins on the Effective Date and shall remain in effect for a base term of
one (1) year. The Authority shall have the option to renew the Contract under the same
terms and conditions as the original Contract. However, the Contract may not renew
automatically, nor may the Contract renew solely at the Contractor's option.
The Authority reserves the right to renew for a total of four (4) years in one of the following
manners:
a) One renewal covering the entire renewal allowance, or
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METROPOLITAN PIER AND EXPOSITION AUTHORITY
INVITATION FOR BIDS FOR
IFB #2026-29-M
b) Individual one-year renewals up to and including the entire renewal allowance.
3.7 ADDENDA AND INTERPRETATIONS
A. No oral interpretation of the meaning of the Bid Documents will be made to any
Bidder.
B. If a material change is to be made to the Bid Documents, it will be issued in the
form of a written Addendum which will be e-mailed to all those prospective
Bidders who registered as document holders and will also be available for
download on the MPEA website at www.mpea.com. If e-mailed, interpretations
will be transmitted to the Bidder at the submitted email addresses furnished for
such purposes not later than ten (10) days prior to the date fixed for opening of
Bids.
C. Failure of any Bidder to receive any such Addendum or interpretation shall not
relieve such Bidder from any obligation under his Bid as submitted. All Bidders
are responsible for obtaining each Addendum and must acknowledge receipt of
each Addendum that has been issued. The Bid Form contains spaces for the
Bidders to inscribe the number of each Addendum that may be issued. If none
are issued, fill these spaces with the word "NONE". The Authority will not be
liable for supplier's failure to obtain or download any addenda issued for a
Bid.
3.8 REJECTION OF BIDS
The Authority intends to award the Contract to the lowest, responsible and responsive
Bidder by Group. Notwithstanding the foregoing, the Authority hereby reserves the right to
reject or to accept any or all Bids that, in its judgment, shall be in the best interest of the
public.
Bids that contain omissions, erasures, alterations, or additions not called for, conditional or
alternate Bids not called for, or that are irregular in any way, may be rejected as informal and
insufficient. However, the Authority reserves the right to waive any and all informalities
when it may deem such waiver to be in the best interest of the public.
3.9 INSTRUCTIONS FOR EXECUTING CONTRACT
The Contract shall be in the form prescribed by the Authority and shall be signed by the
Successful Bidder within ten (10) days after receipt and returned to the Authority for
execution. The Successful bidder must furnish a certificate of insurance. The Contract must
be signed as proscribed above.
3.10 EXEMPTION FROM TAXES
Bids shall include all Federal and State taxes in effect on the date of bid opening, except the
Retailers' Occupation Tax, the Service Occupation Tax, (both state and local), the Use Tax
and the Service Use Tax, since the Authority is exempt from such taxes.
3.11 COMPLIANCE WITH LAWS
The Successful Bidder shall comply with all existing and future applicable laws,
ordinances, rules, regulations, and lawful orders of public authorities relating to the
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METROPOLITAN PIER AND EXPOSITION AUTHORITY
INVITATION FOR BIDS FOR
IFB #2026-29-M
provision of services or items hereunder and shall ensure that all necessary licenses
required by the City of Chicago and the State of Illinois are obtained.
3.12 CONTRACT DOCUMENTS
The Contract Documents shall consist of the Bid documents, including all Attachments,
Exhibits, and any Addenda; the submitted Bid to the extent it is consistent with the Bid
Documents, and the duly executed Contract. The documents are complementary and
binding in whole or in part.
3.13 DIVISIBILITY AND MULTIPLE AWARDS
The Authority reserves the right to award this Agreement to one or more Bidders as it
deems to be in its best interest.
3.14 BID CANVASSING
All bids will be reviewed on the basis of (a) bidder responsiveness, (b) bidder responsibility
and (c) the Lowest Total Sum of prices bid for all potential four years of the contract term.
3.15 AWARD OF CONTRACT
The Authority shall undertake a thorough review of each submitted Bid. This review process
may take approximately ninety (90) days, at which time the Board of the Authority may take
the necessary steps to award the Contract or may, at its option, after informing the three (3)
lowest Bidders in writing of its intention, extend the time to award the Contract an additional
thirty (30) days.
3.16 CERTIFICATE OF LIABILITY INSURANCE
The Contractor must provide and maintain during the life of this Contract, at Contractor's
own expense, until Contract completion and during the time period following final
completion if Contractor is requited to return and perform any additional work, the
insurance coverage's and requirements specified in REQUIRED FORM H insuring all
operations related to the contract.
3.17 SPECIAL CONDITIONS REGARDING MINORITY & WOMEN BUSINESS
ENTERPRISES
In accordance with the Metropolitan Pier and Exposition Authority Act, 70 ILCS 210/23.1
the Authority has adopted and maintains a minority and female owned business
enterprise procurement program for any and all work undertaken by the Authority. The
Authority requests that all bidders complete the MBE/WBE information in the required
documents.
3.18 TIE BIDS AND PROPOSALS
Tie bids or proposals are those from responsive and responsible vendors that are, in the
case of bids, identical in price, and, in the case of proposals, identical in evaluation.
Tie bids or proposals will be resolved as follows:
1) The award shall be made by lot unless the Director of Procurement determines that:
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