Electrical Services

Agency: Town of Manchester
State: Connecticut
Type of Government: State & Local
NAICS Category:
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
Posted Date: May 12, 2020
Due Date: May 28, 2020
Solicitation No: 19/20-82
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
bid no bid description due date due time
19/20-82 Electrical Services

05/28/2020 11:00 a.m.

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TOWN OF MANCHESTER
BID RESPONSE LABEL
Proposals sent by U.S. Mail should be addressed to Director of General Services, Town of Manchester,
494 Main Street, P.O. Box 191, Manchester, CT 06045-0191. Proposals hand delivered by Federal
Express, United Parcel Service or other persons shall be delivered to Director of General Services, Town
of Manchester, 494 Main Street, Manchester, CT 06040. The appropriate pre-addressed label below
must be affixed to the envelope containing your proposal.
THIS LABEL FOR USE WITH UNITED STATES POSTAL SERVICE DELIVERY
BID NO.
19/20-82
ELECTRICAL SERVICES
TO BE OPENED:
(DATE):
MAY 28, 2020
(TIME):
11:00 A.M.
TO: DIRECTOR OF GENERAL SERVICES
TOWN OF MANCHESTER
LINCOLN CENTER
494 MAIN STREET
P.O. BOX 191
MANCHESTER, CT 06045-0191
THIS LABEL FOR USE WITH HAND DELIVERY (I.E., FED EX, UNITED PARCEL SERVICE)
BID NO.
19/20-82
ELECTRICAL SERVICES
TO BE OPENED:
(DATE):
MAY 28, 2020
(TIME):
11:00 A.M.
TO: DIRECTOR OF GENERAL SERVICES
TOWN OF MANCHESTER
LINCOLN CENTER
494 MAIN STREET
MANCHESTER, CT 06040
*** IMPORTANT ***
BID PROCESS CHANGES DUE TO COVID-19
Due to the current health crisis, the Department of General Services is changing the procedure for bid
openings.
1. Bid responses will be received at the time indicated in bid documents, but due to public buildings
being closed, vendors must contact General Services at (860) 647-3031 to make an appointment to
drop off their bid, or send their bid by FedEx, UPS or US Postal Service to be received prior to the
bid opening date and time.
2. Bid openings will be held virtually through Go To Meeting. Instructions for logging-in to the
virtual bid opening will be included in bid packets.
3. The virtual bid opening will be held **30 minutes** after responses are due, to give vendors
time to log-in.
4. The virtual bid opening will be exactly the same as a regular bid opening General Services staff
will open the bid and read the results out loud. Results are not final until reviewed, tabulations
compiled and then posted/distributed to participants. In addition, the requesting department will
recommend an award after a complete review of the submissions.
We are learning more about COVID-19 every day, and our goal is to balance the health and well-being of
our community with the desire to keep Town business moving forward. We will be reassessing daily and
any changes will be posted on the General Services page at https://generalservices.townofmanchester.org/
INSTRUCTIONS FOR ON-LINE BID MEETING
THE VIRTUAL BID OPENING WILL BE HELD MAY 28, 2020 at 11:30 AM - 12:00 PM (EDT).
Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/181220245
You can also dial in using your phone.
United States: +1 (872) 240-3412
Access Code: 181-220-245
New to GoToMeeting? Get the app now and be ready when your first meeting starts:
https://global.gotomeeting.com/install/181220245
TOWN OF MANCHESTER
GENERAL SERVICES DEPARTMENT
494 MAIN STREET - P.O. BOX 191
MANCHESTER, CONNECTICUT 06045-0191
INVITATION TO BID
FOR
ELECTRICAL SERVICES
BID NO. 19/20-82
DATE OF BID OPENING:
MAY 28, 2020
TIME: 11:00 A.M.
In accordance with the provisions of the Town Charter, sealed proposals will be received in the Office of
the Director of General Services of the Town of Manchester, Connecticut, not later than the date and time
set forth above, for furnishing the commodities and/or services listed herein. Proposals must be executed
in accordance with and subject to instructions and specifications contained herein.
The Town of Manchester is an equal opportunity employer, and requires an affirmative action policy for
all of its Contractors and Vendors as a condition of doing business with the Town, as per Federal Order
11246. By signing the Proposal Sheet for this bid, all vendors and contractors agree to this condition of
doing business with the Town and should the Town choose to audit their compliance, the vendor agrees to
cooperate fully.
SPECIAL INSTRUCTIONS
1. This bid and any addenda will be issued on the Town of Manchester website at
http://generalservices1.townofmanchester.org/index.cfm/bids It shall be the responsibility of
the bidder to download this information. THE TOWN OF MANCHESTER WILL NOT
MAIL A SEPARATE HARD COPY OF ADDENDUM TO BIDDERS. Failure of any bidder
to receive any such addendum or interpretation shall not relieve such bidder from any obligation
under his bid as submitted. All addenda so issued shall become part of the Contract Documents.
No addendum shall be issued less than 2 calendar days before the due date unless it is to change
the due date.
2. Bid prices may not be withdrawn by bidder for 90 days after bid opening.
3. All questions or inquiries must be submitted at least 7 days before the bid opening.
4. The enclosed pre-addressed label must be attached to the envelope containing your bid.
BOARD OF DIRECTORS
TOWN OF MANCHESTER, CONNECTICUT
RULES AND REGULATIONS FOR COMPETITIVE BIDDING
INCLUDING INSTRUCTIONS TO BIDDERS
These rules and regulations have been adopted by the Board of Directors of the Town of Manchester pursuant to
Section 5-22 of the Town Charter. They are standard for all competitive bidding proposals issued by the Town of
Manchester, Connecticut for contracts of all types where labor, materials and necessary equipment to complete
work is to be furnished to the Town, where the Town is to purchase supplies, materials and equipment, where the
Town is to sell surplus materials and equipment, or where the Town is to sell real estate. These rules and
regulations shall be binding upon all prospective bidders and the Town of Manchester.
GENERAL RULES
1. The Director of General Services may delete or modify any of the instructions to bidders for a particular
proposal, indicating such change in the appropriate section of the proposal documents. The Director of
General Services may insert special instructions in any special contracts which are subject to competitive
bidding.
2. The attached proposal is signed by the bidder with full knowledge of, and agreement with, the general
specifications, conditions and requirements of this bid.
3. Where appropriate, return copy of proposal on the enclosed form.
4. Submit proposal in an envelope marked with the bidder’s name and address on the upper left-hand corner.
5. Proposals sent by U.S. Mail should be addressed to Director of General Services, Town of Manchester,
Lincoln Center, 494 Main Street, P.O. Box 191, Manchester, CT 06045-0191. Proposals hand delivered
by Federal Express, UPS or other persons shall be delivered to Director of General Services, Town of
Manchester, 494 Main Street, Manchester, CT 06040. The enclosed pre-addressed label must be affixed to
the envelope containing your proposal.
6. Proposals received later than the time and date specified will not be considered. Amendments to, or
withdrawals of bids received later than the time and date set for bid opening will not be considered.
7. All bids shall be opened publicly and read aloud. Bidders may be present at the opening of bids. All bids
shall be tabulated and copies of said tabulation shall be made available to Bidders upon their request.
8. All deliveries of commodities or services hereunder shall comply in every respect with all applicable laws
of the Federal Government and/or the State of Connecticut. Purchases made by the Town of Manchester
are exempt from payment of Federal Excise Taxes and the Connecticut Sales Tax and such taxes must not
be included in bid prices. Federal Excise Tax exemption certificates, if requested, will be furnished.
9. The Bidder, where applicable, shall insert the price per stated unit and extend a total price for each item. In
the event there is a discrepancy between the unit price and the extension, the unit price will govern.
10. Bidders shall, where applicable, submit terms for payment in spaces provided in the proposal form,
showing the amount of cash discount which shall apply to bid prices when paid within the stated number of
days in the proposal.
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11. All inquiries, whether oral or written, shall be submitted within the time limitations specified in the bid
documents and shall be directed to the General Services Office, Town of Manchester, 494 Main Street,
P.O. Box 191, Manchester, CT 06045-0191, by email, gensvcs@manchesterct.gov or fax (860) 647-5206.
All information given by the Town except by written addenda shall be informal and shall not be binding
upon the Town nor shall it furnish a basis for legal action by any bidder or prospective bidder against the
Town.
12A. The Town reserves the right to reject any and all bids. To waive technical defects and to make such awards
including accepting a bid, although not the low bid, as it deems in its sole discretion to be in the best
interest of the Town. The Town reserves the right to reject any bid if the bidder, any officer of the bidder,
or any other company owned in whole or in part by any officer(s) of the bidder, is delinquent in the
payment of any taxes or fees owed to the Town. The Town reserves the right to require a disclosure
statement from the bidder listing the name(s) of all officers of the company.
12B. In the event the Town determines that a contractor is delinquent in any payment due the Town, then the
Town may offset the delinquent amount due to the Town against the sums owed the contractor.
13. The Town of Manchester may make such investigation as deemed necessary to determine the ability of the
bidder to discharge a contract. The bidder shall furnish the Town with all such information and data as
may be required for that purpose. The Town reserves the right to reject any bid if the bidder fails to
satisfactorily convince the Town that he is properly qualified by experience and facilities to carry out the
obligations of the contract and to satisfactorily complete the work called for herein, or if the bid is
conditional in nature.
14. Except where otherwise provided, a contract between the Town and a successful bidder shall consist of the
Invitation to Bid, Specifications, Plans, Bid including Proposal sheet, and Acceptance by the Town and
these Rules and Regulations. Acceptance by the Town may be by purchase order for the portion of the
work awarded a contractor.
15. All Invitations to Bid shall be publicly advertised on at least three (3) occasions in a newspaper having a
general circulation within the Town of Manchester, Connecticut. The last advertising date shall be at least
seven (7) calendar days before the date which is advertised for the opening of bids.
16. Copies of bids shall be made available to all interested persons for a fee to be determined by the Director of
General Services which fee will be refundable at the discretion of the Director of General Services upon
return of said documents.
17. Alternate bids shall not be accepted unless otherwise specified in the bid documents.
18. Any act or acts of misrepresentation or collusion, shall be a basis for disqualification of any bid or bids
submitted by such persons guilty of said misrepresentation of collusion. In the event that the Town enters
into a contract with any bidder who is guilty of misrepresentation or collusion and such conduct is
discovered after the execution of said contract, the Town may cancel said contract without incurring
liability, penalty or damages.
19. In the event that any bidder wishes to protest the potential award of a bid or any procedure of act in the
advertising or soliciting of the bids, said bidder must make said protest in writing which shall state the
reason therefore and request a conference with respect thereto. Said protest must be received in the Town,
Office of General Services within FIVE (5) business days after the mailing of bid results or decisions.
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