26-073 Electrical Services and Repair

LEGAL NOTICE
INVITATION FOR FORMAL BID
IFB 26-073
For
Electrical Service and Repair
For
ST. CHARLES COUNTY GOVERNMENT
ST. CHARLES, MISSOURI
St. Charles County is seeking bids for Electrical Service and Repair. The vendor must
guarantee the quoted prices for a period of Ninety (90) days.

BID INSTRUCTIONS
One [1] signed original and one [1] signed copy of the bid must be received in a sealed envelope
plainly marked "26-073 Electrical Service and Repair" with the date and time of the bid opening
in the lower left corner of the envelope.
An authorized representative of the company/person submitting the bid must sign the bid, in
blue ink.
Bids must be submitted to the St. Charles County Finance Department, 201 North Second
Street Room 541 St. Charles MO 63301 prior to the bid opening.
Bid opening will be on 4/28/2026 at 10:00 AM, in Room 115 of the St. Charles County
Administration Building, 201 North Second Street, St. Charles, MO 63301.
St. Charles County reserves the right to accept and/or reject any and all bids.
Bid results may be obtained by going to our St Charles County Government website @
http://www.sccmo.org/Bids.aspx click on "show Closed/Awarded/Cancelled bids", select
bid and click on "related documents". No phone calls please. The time it takes for final
bid results to be made public depends on the complexity of the project and the cost of the
project.
BID INQUIRIES
Any questions or clarifications concerning this Request for Bid must be submitted in writing via
E-mail (preferred), mail or fax to:
Lenore Faulkner
Finance Department, St. Charles County Government
201 North Second St
St. Charles, Missouri 63301
Fax: (636)949-3870
lefaulkner@sccmo.org
For questions or inquiries concerning the specifications please contact:
Nathan Wade, Assistant Director
Facilities Management Department, St Charles County Government
300 North Second St, Room 101
St. Charles, Missouri 63301
nwade@sccmo.org
The bid number and title shall be referenced on all correspondence.
All questions must be received no later than 2:00 PM on 4/15/2026. Any question
received after this deadline may not be answered.
Responses to questions/clarifications will be placed on the County's website
http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any
addendum that are issued.
26-073 Electrical Service and Repair
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Prohibited Communication
Contact with any representative, other than through the procedure outlined in the
section titled "Bid Inquiries", concerning this request is prohibited PRIOR TO BID
OPENING. Representative shall include, but not be limited to, all elected and appointed
officials, and employees of St. Charles County and their Agents within St. Charles
County.
Any Offeror engaging in such prohibited communications prior to Bid Opening may be
disqualified at the sole discretion of St. Charles County.
TERMS AND CONDITIONS
St. Charles County reserves the right to reject any and all bids or parts of a bid and waive
technicalities, and to adjust quantities.
All bids are final. No additions, deletions, corrections, or adjustments will be accepted after
the time of bid opening except by request of County.
All delivery costs or charges must be included in the F.O.B. destination bid price.
City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales
made to St. Charles County and must be excluded.
The contract shall be effective for the approximate twelve (12) months from the date of
execution.
The County, with the consent of the vendor, shall have the option to renew said contract for
four (4) additional twelve (12) month periods at the same specifications and terms and
conditions of any contract that may be derived from this request for proposal.
The electronic version of this bid/RFP is available upon request. The document was
entered into WORD for Microsoft Windows. The Purchasing Office does not guarantee the
completeness and accuracy of any information provided on the electronic version.
Therefore, respondents are cautioned that the hard copy of this bid/RFP on file in the
Purchasing Office governs in the event of a discrepancy between the information contained
in or on the electronic version and that which is on the hard copy.
Vendors are required to clearly identify any deviations from the specifications in this
document.
Vendors must submit two [2] signed copies of their bid; one is to be an original and so
marked.
All prices and notations must be in blue ink or typewritten on the attached form. Mistakes
must be crossed out, corrections typed adjacent and must be initialed in blue ink by the
person signing the bid.
St. Charles County will not award any bid to an individual or business having any
outstanding amounts due from a prior Contract or business relationship with the County or
who owes any amount(s) for delinquent Federal, State or Local taxes, fees and licenses.
Sealed proposals received after the designated time of the receipt of the sealed proposals
will be considered as "No Bid" and "Void" and will not be opened.
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The successful bidder is specifically denied the right of using in any form or medium the
names of St. Charles County or any other public agency within St. Charles County
Government for public advertising unless express written permission is granted.
All bidders must possess the necessary and appropriate business and/or professional
licenses in their field.
The County will make its award to the lowest responsive, responsible bidder unless
additional criteria is established herein. When payments are to be made to the County, the
County will award based on payments unless these documents establish additional criteria.
As used for this award, "responsive" shall mean a bid that conforms in all respects with the
terms and conditions of the County's requirements. As used for this award, "responsible"
shall mean that the bidder has the capability in all respects to perform fully the contract
requirements, and the integrity and reliability which will assure good faith performance.
County reserves the right to accept any item or group of items offered, unless the bidder
qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording
in the bid so states and if all items solicited are included in the bid.
When applicable, provide unit prices and extension prices. Where there is disagreement in
the unit and extension prices, the unit price shall govern.
MISSOURI PREVAILING HOURLY WAGE RATES:
The proposal for this Contract shall be based upon the required payment by the Bidder for
wages for each craft or type of workmen required to execute the Contract as determined
by the Department of Labor and Industrial Relations of Missouri, pursuant to Sections
290.210 to 290.340, RSMo. For those projects with a total cost of more than $75,000.00, a
schedule of such prevailing hourly rate of wages as determined by the Department of
Labor and Industrial Relations of Missouri, pursuant to said statutory provisions and made
a part of this Contract, Annual Wage Order #32, as of June 26, 2025.
Effective August 28, 2018, the provisions of sections 290.210 to 290.340 shall not apply to
the construction of public works for which either the engineer's estimate of the bid
accepted by the County for the total project is in the amount of $75,000.00 or less. For any
awarded bid in the amount of $75,000.00 or less that becomes subject to a contract
amendment that increases the total project cost in excess of $75,000.00, the provisions of
290.210 to 290.340 shall apply only to that portion of the project that is in excess of
$75,000.00.
INSURANCE:
The successful bidder must agree to provide and maintain during the life of the Contract
the insurance(s) listed below, in the minimum amounts specified, with an insurance
company licensed to do business in the State of Missouri. All policies must name the
County as an additional insured and provide for thirty (30) days written notice prior to any
material changes or cancellation. Successful bidder will be awarded contract once a
Certificate of Insurance is provided.
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Worker's Compensation and Employer's Liability: Statutory WC limits as required by the
Statutes of the State of Missouri (or a qualified self-insurer) and Employers Liability in an
amount of no less than $1.0 million.
Automobile, General Liability and Property Damage: The Contractor shall maintain the
following minimum amounts of automobile, general liability, and property damage
insurance coverage during the life of the contract:
$1,000,000 for bodily injury or death to any one person and $3,000,000 per occurrence
for automobile and general liability coverage; and property damage coverage of at least
$1,000,000. A Combined Single Limit Policy in the amount of $3,000,000 is an acceptable
alternative. Automobile coverage must include non-owned vehicles.
The Automobile & General Liabilities policies shall be endorsed to include the County as
an additional insured including the following language: Nothing in this endorsement shall
serve to operate as a waiver of the County's Sovereign Immunity or broaden the liability of
the County beyond the provisions of Sections 537.600 to 537.610 of the Revised Statutes of
Missouri. Vendor shall provide for 30 days advance written notice of any material change.
A Waiver of Subrogation in favor of the County shall be endorsed on each of the policies.
The required insurance shall be primary insurance with respect to any other insurance or
self-insurance programs maintained by the County.
A Certificate of Insurance evidencing the above coverage(s) together with a copy of the
required endorsements shall be provided to the County prior to the commencement of
any work.
It shall be the contractor's responsibility to keep the respective insurance policies and
coverages of any sub-contractor current and in force for the life of the contract.
Architects/Design Engineers: Errors and Omissions (Professional Liability): with limits
of not less than 1,000,000.000 per claim/$3,000,000.00 aggregate covering all services
provided by the Contract. Coverage to be written on a claims-made basis.
BONDS: Performance Bond - A 100% Performance and Payment Bond in favor of the
Owner. The Security Co. representing Contractor must be authorized to do business in
the State of Missouri and be approved by Owner. Performance and Payment bond will
be required if project is $50,000.00 or greater.
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Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)
As a condition for the award of any contract or grant in excess of five thousand dollars by St.
Charles County to a business entity, the business entity shall, by sworn affidavit and provision
of documentation**, affirm its enrollment and participation in a federal work authorization
program (E-Verify) with respect to the employees working in connection with the contracted
services. Every such business entity shall sign an affidavit affirming that it does not knowingly
employ any person who is an unauthorized alien in connection with the contracted services.
[RSMO 285.530 (2)]
An employer may enroll and participate in a federal work authorization program (E-Verify) and
shall verify the employment eligibility of every employee in the employer's hire whose
employment commences after the employer enrolls in a federal work authorization program.
The employer shall retain a copy of the dated verification report received from the federal
government. Any business entity that participates in such program shall have an affirmative
defense that such business entity has not violated subsection 1 of this section. [RSMO 285.530
(4)]
Any entity contracting with St. Charles County shall only be required to provide the referenced
affidavit on an annual basis. A copy of the affidavit in included in this bid request. Vendors may
choose to send the required documentation using one of the following options:
Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County,
Attn: Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO
63301prior to responding to any solicitations; OR
Send the notarized affidavit and E-Verify MOU signature page along with a bid
solicitation response.
These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page
will remain current for one year from the date of the notarized affidavit.
** PLEASE NOTE:
Acceptable enrollment and participation documentation consists of a valid copy of the signature page of
the E-Verify Memorandum of Understanding, completed and signed by the Contractor, and the
Department of Homeland Security - Verification Division
The online address to enroll in the E-verify program is:
https://everify.uscis.gov/account/enroll
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Open Records
Any and all information contained in or submitted with the bid becomes a public record subject
to the Missouri Sunshine Law. The County may include any information submitted with the bid
or submitted to the County during the award or review process in the County's public records,
public agendas, or public meetings. If the bidder believes that any information contained in or
submitted with the bid is protected from disclosure by the Missouri Sunshine Law, the bidder
must clearly identify what information the bidder believes is so protected and must also clearly
identify the legal basis therefor. Simply marking a document with "confidential" or similar
watermarks, notations, etc. shall not be sufficient to prevent disclosure of submitted
information.
Veteran Friendly Employment Policy
"Indicate whether you have developed a veteran friendly employment policy and, if so, attach
a copy of such policy to your response as a point of information."
_____ "YES" our company has a veteran friendly employment policy.
_____ "NO" our company does not have a veteran friendly employment policy.
Please include a copy of your veteran friendly employment policy with your submission.
Suspension and Debarment (Executive Orders 12549 and 12689, 2 C.F.R. pt 180)
a. A contract award (see 2 C.F.R. 180.220) must not be made to parties listed on the
government-wide exclusions in the System for Award Management (SAM), in
accordance with the OMB guidelines at 2 C.F.R. 180 that implement Executive Orders
12549 (3 C.F.R. PT. 1986 Comp., p. 189) and 12689 (3 C.F.R. pt. 1989 Comp., p. 235),
"Debarment and Suspension." SAM Exclusions contains the names of parties debarred,
suspended, or otherwise excluded by agencies, as well as parties declared ineligible
under statutory or regulatory authority other than Executive Order 12549.
b. The contractor is required to verify that none of the contractor's principals (defined at
2C.F.R. 180.995) or its affiliates (defined at 2 C.F.R. pt. 180.905) are excluded (defined
at 2 C.F.R. 180.940) or disqualified (defined at 2 C.F.R. 180.935).
c. The contractor must comply with 2 C.F.R. pt. 180, subpart C and the regulation of the
granting Federal Agency regarding suspension and debarment, and must include a
requirement to comply with the regulations in any lower tier covered transaction it
enters into.
d. This certification is a material representation of fact relied upon by the Owner. If it is
later determined that the Contractor did not comply with 2 C.F.R pt. 180, subpart C in
addition to remedies available to the Owner, the Federal Government may pursue
available remedies, including but not limited to suspension and/or debarment.
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e. By submitting a bid, the bidder or proposer agrees to comply with the requirements of 2
C.F.R. pt. 180, subpart C while this offer is valid and throughout the period of any
contract that may arise from this offer. The bidder or proposer further agrees to include
a provision requiring such compliance in its lower tier transactions.
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Description of Scope:
St. Charles County Government is seeking bids for the service and repair of various electrical
systems for the Facilities Management Department of St. Charles County Government on an
as needed basis. There is no guarantee on the amount of work awarded under this contract.
Establishment of this contract allows the Facilities Management Department to be better
prepared to meet the electrical needs of the County in a timely fashion. This Bid is for labor,
lift costs and emergency service rates. Electrical service and repair may be required at any
St. Charles County Government facility located in St. Charles County.
General Conditions:
The Contractor must directly employ all personnel that are utilized by the Contractor to
service and repair electrical systems. With advance notice, and under special
circumstances, the Contractor will be allowed to apply for a variance to this self-
performance requirement.
The Contractor must warrant all electrical installs performed by the Contractor for a
minimum period of 12 months. The Contractor's workmanship and material warranty must
be provided in addition to any applicable manufacturers' warranties.
The Contractor shall provide current aerial lift certifications for operator when an aerial lift
is needed to perform work.
The County reserves the right to utilize various Electrical Contractors to install and repair
electrical systems to serve the best interest of the County. Any project, $15,000 and over
will require a sealed bid process and the contractor awarded this bid will be invited to bid.
The Contractor must be capable of performing work on energized electrical systems up to
and including three phase 480-volt electrical gear with the proper personnel protective
equipment (PPE) where the option of de-energizing is not available, such as in a data
center.
Service and repair may be required at any of the St. Charles County Government facilities
located throughout St. Charles County and it is expected the Contractor will provide their
own transportation at no cost for travel within the County. See Appendix A for a list of
County service locations.
Contractor shall complete and include in their response the Electrical Contractor
Qualifications sheet in Appendix B.
The Contractor shall possess all State and Local licenses required to perform electrical
work throughout the County and have those licenses in good standing. Any new electrical
work will be done with permits provided by the County.
The Contractor shall supply all labor and material as required for the execution of the
contract. Each project will require a not-to-exceed cost proposal that shall also include all
labor and materials for complete installation.
Standard County hours of operation are 8:00 a.m. until 5:00 p.m. Monday through Friday
except holidays.
The Contractor shall be able to install power outlets, step down transformers, sub-panels,
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lighting, connect office furniture power, troubleshoot motor controls and motors,
generators and transfer switches, uninterruptible power systems (UPS), as well as
perform work in electrical switch gear and panel boards.
The bidder agrees to have employees submit to a background check performed by the
Police Department. This will be verified before work is started in the Emergency
Operations Center, Wentzville Dispatch Back Up Site, County Courthouse, County
Administration Building, Justice Center, Juvenile Justice Center, and Police Department.
Any and all wire, metal-clad cable, and conduit adds must be properly supported. The
County shall provide any needed permits, and the Contractor shall not charge the County
for any permits.
The County may elect to retain any equipment, wiring, conduit, or other related material
for its own purpose if removed by the Contractor during approved work.
SCOPE OF WORK
The following work will be on an as-needed basis. There is no guarantee for quantity of
work.
Provide, install, terminate, and energize 120V power outlets and lighting circuits.
Provide, install, terminate, and energize 277V lighting circuits.
The Contractor shall perform low voltage work including, but not limited to, data and
communication cabling, access control wiring, security and alarm system wiring, and low
voltage lighting controls. Low voltage work shall be billed at the standard Journeyman or
Apprentice hourly rate as submitted on the Bid Form.
Provide and install transformers, sub-panels, and distribution panels up to and including
3-phase 480-volt applications.
Have the ability to add circuits in an energized panel. These could be UPS or Emergency
power panels that may not be able to be shut off to facilitate work.
Contractor shall be responsible for providing personal protective equipment (PPE)
including arc flash suits, insulated gloves, arc flash hood, insulated tools, and any other
PPE required for performing work in energized equipment.
Contractor shall be responsible to properly lock out/tag out (LOTO) equipment. Contractor
shall provide all proper LOTO devices for a variety of disconnects.
Contractor shall be responsible for providing their own tools, including but not limited to:
ladders, tool carts, hand tools, power tools, label maker, volt/ohm/amperage meters,
mega ohm meter (megger), thermal imager, conduit benders, and wire crimpers for
various wire sizes from #12 AWG up to 750 MCM.
Contractor shall have experience and qualifications for work on emergency power
generator transfer switches and controls.
Contractor shall have experience and qualifications to work on motor starters, motor
controls, motors, and motor testing.
Contractor shall have ability to service parking lot lighting that is elevated and must be
accessed via bucket truck or boom lift.
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