Electric Transformer Reconditioning & Repair Service

April 27, 2026
REQUEST FOR PROPOSAL
RP007-26
The City of Lawrenceville is soliciting competitive sealed proposals from qualified contractors for Transformer Repair and
Reconditioning Service on an Annual Contract with four (4) options to renew. The City reserves the right to select multiple
vendors to participate with this contract.
Proposals must be returned in a sealed container marked on the outside with the Request for Proposal number and Company
Name. Proposals will be received until 2:00 P.M. local time on Thursday, May 21, 2026, at 70 S. Clayton Street, Main Level,
Room M46A Lawrenceville, Georgia 30046. Any proposal received after this date and time will not be accepted. Proposals
will be publicly opened and only names of submitting firms will be read at 2:00 P.M. Proposals are legal and binding upon the
bidder when submitted. One (1) unbound original, two (2) bound copies, and one (1) PDF Electronic Copy without
RATE PROPOSAL should be submitted.
The RATE PROPOSAL should be in a separate sealed envelope.
Questions regarding proposals should be directed to Kenneth Morris, Purchasing Director, at
purchasing@lawrencevillega.org, no later than 3:00 P.M. on May 7, 2026.
The successful service provider(s) will be required to meet insurance requirements. The Insurance Company should be
authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-5 or
higher.
The written proposal documents supersede any verbal or written prior communications between the parties.
Evaluation criteria are outlined in the request for proposal documents. The City of Lawrenceville reserves the right to reject
any or all proposals to waive technicalities and to make an award deemed in its best interest.
Award notification will be sent to service providers via email submitting a proposal.
We look forward to your proposal and appreciate your interest in the City of Lawrenceville.
Kenneth Morris
Purchasing Director

Lawrenceville Electric Department - Transformer Repairs & Reconditioning
Project Overview
The City of Lawrenceville Electric Department is soliciting proposals from qualified providers for transformer reconditioning
and repair services on an annual contract with options to renew for an additional four (4) years for a total of five (5) years.
Provider companies should be experienced in providing transformer repair and reconditioning service to public or municipal
utility providers.
The Electric department constructs and maintains the City's electric distribution system. This includes overall system analysis,
infrastructure improvements, and coordination with consultants, engineers, contractors, developers, and other utilities
regarding existing and future projects that impact the City's electric infrastructure and system improvements. The Electric
department works directly with state agencies such as the Municipal Electric Authority of Georgia (MEAG), which provides
wholesale electric power support to the City, and the Electric Cities of Georgia (ECG) which provides support and
consultations.
Scope of Work
Service repair requests placed by the City Electric Department may consist of any combination of: Reconditioning or repairs
that involve: testing, sanding, painting, leak repair, replacing decals, replacing any damaged nonworking parts to bring the
transformer back to working condition. Reconditioning work would be classified by work that would increase value and
prolong the life of the transformer.
1) General Requirements
The Contractor shall provide transformer inspection, testing, repair, reconditioning, and return-to-service certification for
overhead and pad-mounted distribution transformers owned by the City.
All work shall comply with:
* ANSI/IEEE standards (C57 series)
* NETA testing standards (latest edition)
* Applicable EPA and State of Georgia environmental regulations
The Contractor shall furnish all labor, materials, equipment, transportation, and documentation required to complete the
work.
2) Inspection & Diagnostic Requirements
Upon receipt, each transformer shall undergo a documented inspection and diagnostic evaluation including:
a) Electrical Testing
* Turns Ratio Test (TTR)
* Insulation Resistance (Megger)
* Winding Resistance
* Core Excitation Current / Core Loss
* Polarity and phase verification
b) Oil Testing
* Dielectric Strength
* Moisture Content
* Dissolved Gas Analysis (DGA) for units 167 kVA
* PCB screening (as required by regulation)
c) Mechanical Inspection
* Tank integrity and leak detection (pressure/vacuum test)
* Bushing condition
* Tap changer condition
* Gasket and seal condition
* External hardware condition
d) Condition Report
* Contractor shall provide a written report including:
* Test results (before repair)
* Identified deficiencies
* Recommended repair scope
* Repair vs. replacement recommendation
* Cost estimate

No repair work shall proceed without City approval.
3) Repair & Reconditioning Requirements
a) Standard Repair Activities
* May include but are not limited to All repairs shall restore the transformer to safe, reliable operating condition
consistent with original design.
(1) Leak repair and minor tank restoration
(2) Bushing replacement
(3) Tap changer repair/replacement
(4) Lead repair/replacement
(5) Internal connection repair
b) Reconditioning Activities
* May include but are not limited to any of the following activities that increase the value of or extend the
expected working life of the transformer:
(1) Major Tank Restorations
(2) Gasket and seal replacement
(3) Cleaning, drying, and reprocessing of insulation system
(4) Oil processing, replacement, or reclamation
c) Materials
* All parts shall be new and meet or exceed OEM specifications
* Use of refurbished parts requires prior City approval
d) Rewind Criteria
* If winding failure is identified:
* Contractor must provide cost comparison:
* Repair vs. rewind vs. replacement
* City must approve before proceeding
4) Repair and Reconditioning of various make and model Overhead Transformers, based on Electric Department Request.
The City acknowledges that prices may vary based on pick up, delivery and assessment of transformer repair or
reconditioning needs while on site with service provider. The following list of transformer specifications may be requested
by the Electric Department:
a) 1.5 KVA
b) 10 KVA
c) 15 KVA
d) 25 KVA
e) 37.5 KVA
f) 50 KVA
g) 75 KVA
h) 100 KVA
i) 167 KVA
j) 250 KVA
120/240, 102/208 and 277/480. 7200 straight and 14.4 dual voltage.
5) Repair and Reconditioning of various make and model Underground, single phase pad mount transformers, based on
Electric Department Request. The City acknowledges that prices may vary based on pick up, delivery and assessment of
transformer repair or reconditioning needs while on site with service provider. The following list of transformer
specifications may be requested by the Electric Department:
a) 10 KVA
b) 15 KVA
c) 25 KVA
d) 37.5 KVA
e) 50 KVA
f) 75 KVA
g) 100 KVA
h) 167 KVA
120/240. 7200 straight and 14.4 dual voltage

6) Repair and Reconditioning of various make and model Underground, 3 phase pad mount transformers, based on
Electric Department Request. The City acknowledges that prices may vary based on pick up, delivery and assessment of
transformer repair or reconditioning needs while on site with service provider. The following list of transformer
specifications may be requested by the Electric Department:
a) 75 KVA
b) 100 KVA
c) 175 KVA
d) 250 KVA
e) 300 KVA
f) 500 KVA
g) 750 KVA
h) 1000 KVA
i) 1500 KVA
j) 2500 KVA
k) 2550 KVA
l) 2600 KVA
120/208 and 277/480. 7200 straight and 14.4 dual voltage.
7) Scrap / Non-Repairable Determination
A transformer shall be classified as non-repairable when:
* Repair cost exceeds a defined threshold (recommended: 60% of replacement cost)
* Core or structural damage makes repair impractical
Contractor must provide:
* Written failure analysis
* Supporting test data
* Scrap recommendation justification
Final determination rests with the City.
8) Post-Repair Testing & Certification
All repaired units shall undergo the same testing as Section 3.
Additionally:
* Final oil testing must meet ANSI/IEEE acceptable limits
* Leak test must pass
* Unit must be certified ready for service
Contractor shall provide a Final Test Report and Certification Package, including:
* Before/after test results
* Description of repairs performed
* Parts replaced
* Oil test results
* Certification of readiness for energization
9) Painting & Corrosion Protection
* Surface prep: SSPC standard (minimum commercial blast or equivalent)
* Coating: epoxy or utility-grade equivalent
* Minimum coating thickness: specified mil standard
* Color: per City specification
10) Environmental & Regulatory Compliance
* Contractor shall:
* Properly handle, store, and dispose of transformer oil
* Provide disposal manifests where applicable
* Comply with PCB regulations (40 CFR Part 761)
* Assume responsibility for environmental compliance during handling

11) Transportation & Logistics
Contractor shall:
* Provide pickup and delivery services
* Ensure proper handling to prevent damage
* Be responsible for equipment while in transit and custody
11) Service Levels (SLA REQUIREMENTS)
Contractor must meet the following:
* Emergency Repair Turnaround: ___ days (proposed by vendor, evaluated)
* Standard Repair Turnaround: ___ days
* Pickup Response Time: ___ hours from request
Contractor shall describe capacity to handle storm or high-volume events.
12) Warranty Requirements
* Minimum 12-month warranty on all repairs
* Covers workmanship and replaced components
* Failed units under warranty shall be repaired or replaced at no cost to the City
13) Pricing Requirements
Contractor shall provide:
* Standard repair pricing by transformer class
* Unit pricing for common repairs
* Pickup/delivery rates
* Not-to-exceed estimates prior to work
No work exceeding estimate may proceed without City approval.

Proposal Requirements
SectionP 1ro -v Rideel eevxaanmtp Elexsp oefr itehnec ceo mpany's experience with repair and reconditioning service offerings for utility
providers.
* Experience specifically with:
Municipal or utility transformer repair programs
o
Similar kVA ranges (you listed them already)
o
* Description of:
Types of repairs performed (minor, major, rewind)
o
Annual volume handled
o
* 3-5 references. For each contract provide:
Client name and location
o
Agreement period
o
Client contact information for reference
o
Only contracts that are directly relevant to the scope of this solicitation should be included.
SectionP 2ro -v Sideer vai ccelesa r description of the service offerings provided by your company in relation to the scope of
work. Ensure the following is included:
Step-by-step process from pickup return
* Detailed testing procedures:
TTR, insulation, winding resistance, oil testing, etc.
o
Sample condition report (huge signal)
o
* Repair decision methodology:
How they determine repair vs. scrap vs. rewind
o
Quality control process before release
o
Proposals should demonstrate a thoughtful and structured approach to completing the work described in the
Scope of Work.
SectionI d3e -n tCifayp tahcei tpyr/o pAovsaeidla pbriolijteyc t team and describe the role and responsibilities of each team member. Include
the following about your facilities:
Description of repair facility:
* Location(s)
* Equipment (dry-out ovens, oil processing systems, etc.)
* Capabilities:
Leak repair
o
Rewind capability (in-house vs subcontracted)
o
Oil processing/reclamation
o
* Materials standards (OEM, ANSI compliance)
* Environmental handling procedures
Provide availability to work on city requests and proposed timeliness for work order requests and
anticipated time for repaired and reconditioned units to be made ready/available for service again.

* Guaranteed turnaround times:
Emergency
o
Standard
o
* Pickup/delivery response time
* Fleet/logistics capability
* Storm/event surge capacity
* Average monthly throughput (how many units they can handle)
Include relevant experience demonstrating each team member's qualifications to perform the work
described in this solicitation.
Resumes for key personnel may be included as an appendix.
This section will be evaluated based on the qualifications, experience, and availability of the proposed team.
SectionP 5ro -v Fideee as (separate) detailed fee proposal including the total proposed costs for completion of requested
services as listed in the Scope of Work.
The proposal should include:
* Standard repair pricing by:
Transformer type (OH, 1-phase padmount, 3-phase)
Size bands
* Unit pricing for:
Bushings
Gaskets
Oil processing
* Rewinds (or methodology)
Pickup/delivery rates
o
* Not-to-exceed structure
* Any escalation factors
* Total request cost (provide base estimate)*
* Hourly billing rates for key personnel, if applicable
* Any reimbursable expenses
* The City acknowledges that prices may vary based on pick up, delivery and assessment of
transformer repair or reconditioning needs while on site with service provider.
The City will evaluate cost proposals based on overall value and the proposer's ability to complete the work
within the proposed budget.
PPraogpeo Lsaimls ist h(oRuelcdo nmomt eexncdeeedd )1 0 pages, excluding fee proposal forms.

Evaluation Criteria (100 points)
- Relevant Experience (25 points)
- Services (25 points)
- Capacity Availability (25 points)
- Fees/Rates Schedule. (25 points)
- References and past performance (Reference checks may be used to verify past performance and may inform final
selection.).

PROPOSAL RATE SCHEDULE
(Submit Proposal Rate Schedule in Separate Sealed Envelope with Company Fees/Rates Schedule)
*See Section 5-Fees Description Above
The City requires that all who enter into a contract for the physical performance of services with the City must
satisfy O.C.G.A. 13-10-91 and Rule 300-10-1-.02, in all manner, and such are conditions of the contract.
In compliance with the attached specifications, the undersigned offers and agrees, if this proposal accepted by the
City Council within one hundred twenty (120) days of the date of proposal opening, to furnish any or all of the
items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within
the time specified in the Rate Schedule.
Legal Business Name _________________________________________________________________
Federal Tax ID ______________________________________________________________________
Address ___________________________________________________________________________
Representative Signature_____________________ Printed Name _____________________________
Telephone Number _________________________ Fax Number
E-mail address _______________________________________________________________

Solicitation Name & No. RP007-26 - Electric Transformer Reconditioning & Repair on an Annual Contract
CONTRACTOR AFFIDAVIT AND AGREEMENT
(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR
SUBMITTAL)
By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Reform Enhancements for
2013, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Lawrenceville has registered
with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs
operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by
the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration
Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.
The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical
performance of services or the performance of labor pursuant to this contract with the City of Lawrenceville, contractor will secure
from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the
Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain
records of such compliance and provide a copy of each such verification to the City of Lawrenceville at the time the subcontractor(s)
is retained to perform such service.
E-Verify * User Identification Number Date Registered
Legal Company Name
Street Address
City/State/Zip Code
BY: Authorized Officer or Agent Date
(Contractor Signature)
Title of Authorized Officer or Agent of Contractor
Printed Name of Authorized Officer or Agent
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
DAY OF , 20
Notary Public
My Commission Expires:
* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is "E-Verify" operated by the
U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social
Security Administration (SSA).
Rev. 12.3.19