6515--Electric Dental Handpieces (VA-26-00078050)

Active

Contract Opportunity

Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

Page 3 of 12
Combined Synopsis/Solicitation Notice
*= Required Field
Combined Synopsis/Solicitation Notice

Page 1 of 12

SUBJECT*
Electric Dental Handpieces (VA-26-00078050)

GENERAL INFORMATION
CONTRACTING OFFICE S ZIP CODE*
25405
SOLICITATION NUMBER*
36C24526Q0732
RESPONSE DATE/TIME/ZONE
08-14-2026 9:00am EASTERN TIME, NEW YORK, USA
ARCHIVE
60 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS
N
SET-ASIDE
SDVOSBC
PRODUCT SERVICE CODE*
6515
NAICS CODE*
339114
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs
VAMC (613)
VISN 5 Contract Satellite Office
510 Butler Avenue
Martinsburg WV 25405

POINT OF CONTACT*

Contract Specialist
Tara Davis
tara.davis4@va.gov


PLACE OF PERFORMANCE
ADDRESS
VAMC (581)

1540 Spring Valley Drive

Huntington WV
POSTAL CODE
25704
COUNTRY
ADDITIONAL INFORMATION
AGENCY S URL
http://www.va.gov
URL DESCRIPTION
Department of Veterans Affairs
AGENCY CONTACT S EMAIL ADDRESS

EMAIL DESCRIPTION
DESCRIPTION
Combined Synopsis-Solicitation for Commercial Products and Commercial Services
Effective Date: 01/15/2026
Revision: 03
Page 12 of 12
Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01
This solicitation is set-aside for Service Disabled Veteran Owned Small Business (SDVOSB).
The associated North American Industrial Classification System (NAICS) code for this procurement is 339114 with a small business size standard of 750 employees.
The FSC/PSC is 6515.
The VAMC (581) 1540 Spring Valley Dr. Huntington, WV 25704 is seeking (8) ECTROmatic Premium Dual Electric Handpiece System with 2 -KL 703 LED Motors Std Tube and (60) EXPERTmatic E20 L Low Speed Optic 1:1 Electric Attachment.

All interested companies shall provide quotations for the following:
Supplies/Services
Line Item
Description
Quantity
Unit of Measure
Unit Price
Total Price
0001


0002

ELECTROmatic Premium Dual Electric Handpiece System with 2 -KL 703 LED Motors Std Tube 1.012.8547

EXPERTmatic E20 L Low Speed Optic 1:1 Electric Attachment 1.007.5540

8


60
EA


EA

Statement of Work (SOW) for the Kavo Electric Handpieces

1.0 General
1.1Background
The mission of the Hershel Woody Williams VAMC is to provide patient care. The mission of the Dental Service is to use the electric handpieces to support comprehensive dental care for veterans. These handpieces are used to efficiently and precisely remove decay in teeth, polish and finish restorations, adjust prosthetics, and trim and contour restorations and appliances.
1.2 Objective
This will be used in adjunct with our current dental delivery units to deliver dental care to our veterans.

1.3 Scope of Work
The equipment shall support restorative, prosthodontic, endodontic and hygiene procedures.
1.4 Period of Performance
The period of performance of this contract is 20 days after award.
1.5 Place of Performance
The electric dental handpieces will be delivered to the Huntington VAMC.
2.0 Specific Requirements/Tasks
2.1 Ensure all handpieces are Kavo Brand and are compatible with existing dental delivery units and handpiece couplings.
2.2 Provide electric handpiece motor systems capable of variable speed operation ranging from 100RPmto 200,000 RPM.
2.3 Provide adjustable torque control for precision dental procedures.
2.4 Include fiber optic or LED illumination for enhanced intraoral visibility..
2.5 Include internal water spray cooling system to reduce heat generation.
2.6 Provide autoclavable handpiece attachments for infection prevention compliance.

2.7 Include both high-speed and low-speed connections.
2.8 Ensure low vibration and low noise operation to ensure veteran comfort.
2.9 Review warranty information.
TECHNICAL QUALIFICATIONS
Must Be KAVO Brand
Electromatic Premium Dual 1.012.8547
Diplay 4.3 color touch display
Dimension 5.9Â x 4.6 x 1.4
Presets 5 presets in prep mode
Drive Included 2x KL703 or 1x KL703 + 1x COMFORTbase
Media Input via 4/5/6 hole standard connection System pressure: 1.8 - 5 bar,
Spray air: 1.0 - 2.5 bar, Spray water: 0.8 - 2.0 ba
Water Filter included
Power Supply 177 inch connection cable
Remote cord length 800mm
Torque Max 0.4ncm
LED Bulb Intensity 25,00 LUX
Motor speed range 20,000 - 200,000 rpm
Kavo EXPERTmatic LUX E20 L (1.007.5540)
Transmission 1:1
Exclusive high-tech ball bearing for a more robust and durable instrument
CoolHead technology
Cellular optic
For latch type burs
Speed range up to 40,000 rpm (electric motor) and up to 20,000 rpm (air motor)
Internal air / water coolant
Push button auto chuck
1-port spray
EXPERTgrip
Universal E type connection
25,000 Lux glass rod light conductor
RESPONSES:Â
Please include descriptive literature demonstrating the product meets or exceeds the brand name product specified above.Â
Please provide any product solution or configuration so long as they are equivalent to the brand name product.
Responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.Â
PLEASE PROVIDE THE FOLLOWING ADDITIONAL INFORMATION:
Full name and address of company
DUNS number/ CAGE Code/ SAM UEI
Business Size
Manufacturer or DistributorÂ
If distributor, provide full name, business size and address of manufacturer.Â
Country of Origin designation for all products.
Technical Literature that clearly shows product(s) are equivalent.
Any additional product solution or configuration that would be beneficial to the functionality of the product line identified. Â
Authorized Distributor Letter Certified by OEM with a current date.Â

Contract type
Firm Fixed Price
Delivery shall be provided no later than 60 days ARO.
Place of Performance/Place of Delivery
Address:
Huntington VAMC (581)
1540 Spring Valley Drive
Huntington, WV
Postal Code:
25704
Country:
UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.
The following solicitation provisions and clauses apply to this acquisition:
PROVISIONS:
FAR 52.212-1, INSTURCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)
52.222-90 ADDRESSES DEI DISCRIMINATION BY FEDERAL CONTRACTORS (DEVIATION)
52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022)
52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND CERTIFICATIONS (NOV 2025) (DEVIATION)
52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)
52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)
52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION FEB 2025)

CLAUSES:
1. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
https://www.acquisition.gov/far-overhaul VA.gov | Veterans Affairs
2. 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)
3. 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (DEVIATION APR 2026)
4. 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025) (DEVIATION)
5. VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)
6. VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)
7. VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)
8. VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

All quotes shall be sent to Contract Specialist, Tara Davis tara.davis4@va.gov
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12.
1.FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.
Technical: Will be evaluated on the proposal that demonstrates the ability to provide the salient characteristics requested by the government.
Delivery Schedule: Ability to deliver products as specified in the Statement of Work (SOW).
Price: Pricing will be evaluated for fairness and reasonableness. The offeror must complete the pricing schedule provided in the solicitation.
1. www.sam.gov registration is required to be complete at time of submission of response. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.
2.FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services Nov 2023.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received no later than 08/14/26 AT 9:00AM EST. at tara.davis4@va.gov. The offeror MUST complete the pricing schedule provided in the solicitation.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Tara Davis: tara.davis4@va.gov


PRICE/COST SCHEDULE

ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
ELECTROmatic Premium Dual Electric Handpiece System with 2 -KL 703 LED Motors Std Tube 1.012.8547

8
EA


0002
EXPERTmatic E20 L Low Speed Optic 1:1 Electric Attachment 1.007.5540

60
EA

Attachments/Links