EDUCATIONAL SERVICES IN YOUTH DETENTION
| Agency: | Erie County |
|---|---|
| State: | New York |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Nov 14, 2025 |
| Due Date: | Dec 19, 2025 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Department | Title | Submission Deadline | Additional files |
| SOCIAL SERVICES | EDUCATIONAL SERVICES IN YOUTH DETENTION | Friday, December 19, 2025 |
Attachment Preview
ERIE COUNTY
REQUEST FOR PROPOSAL (RFP)
TO PROVIDE
EDUCATIONAL SERVICES IN YOUTH
DETENTION
RFP # 2025-025VF
Erie County Department of Social Services
EDWARD A. RATH COUNTY OFFICE BUILDING
95 FRANKLIN STREET
BUFFALO, NEW YORK 14202
COUNTY OF ERIE, NEW YORK
REQUEST FOR PROPOSALS (“RFP”) # 2025-025VF
TO PROVIDE EDUCTIONAL SERVICES IN YOUTH DETENTION
Contents
I. INTRODUCTION............................................................................................................................................................................. 3
II.
FUNDING AND BUDGET........................................................................................................................................................ 3
III.
PROPOSAL TIMEFRAMES .................................................................................................................................................... 4
IV. GENERAL REQUIREMENTS................................................................................................................................................. 5
V.
SCOPE OF PROFESSIONAL SERVICES REQUIRED ..................................................................................................... 7
INTRODUCTION ............................................................................................................................................................................. 7
HISTORY AND CONTEXT ............................................................................................................................................................ 7
SCOPE OF WORK ......................................................................................................................................................................... 8
GENERAL REQUIREMENTS: ...................................................................................................................................................... 9
COMPENSATION ........................................................................................................................................................................... 9
VENDOR EXPERIENCE AND QUALIFICATIONS .................................................................................................................... 9
PERFORMANCE MEASURES AND DATA COLLECTION ..................................................................................................... 9
VI. STATEMENT OF RIGHTS .................................................................................................................................................... 10
UNDERSTANDINGS ........................................................................................................................................................................ 10
EVALUATION .................................................................................................................................................................................... 11
EVALUATION PROCESS................................................................................................................................................................ 11
CONTRACT ....................................................................................................................................................................................... 12
INDEMNIFICATION AND INSURANCE ........................................................................................................................................ 12
INTELLECTUAL PROPERTY RIGHTS ......................................................................................................................................... 12
NON-COLLUSION ............................................................................................................................................................................ 13
CONFLICT OF INTEREST .............................................................................................................................................................. 13
COMPLIANCE WITH LAWS ........................................................................................................................................................... 13
CONTENTS OF PROPOSAL .......................................................................................................................................................... 13
EFFECTIVE PERIOD OF PROPOSALS ....................................................................................................................................... 14
ERIE COUNTY EQUAL PAY CERTIFICATION ............................................................................................................................... 15
GUIDELINES FOR STANDARD INSURANCE PROVISIONS REQUIRED ................................................................................ 16
PROPOSAL REQUIREMENTS .......................................................................................................................................................... 17
RFP APPENDIX A: Proposal to Provide Service ............................................................................................................................. 19
SCHEDULE A ........................................................................................................................................................................................ 23
RFP APPENDIX B: Fiscal.................................................................................................................................................................... 24
RFP APPENDIX C: Supplemental Information................................................................................................................................. 31
I. INTRODUCTION
The County of Erie, New York (the “County”) is currently seeking proposals from qualified agencies
(“Proposer”) interested in providing Educational Services in Youth Detention for Erie County Department of
Social Services (ECDSS). ECDSS utilizes a Solutions Focused Principles-Trauma Informed Care system
of care framework and incorporates the principles of Diversity, Equity, and Inclusion (DEI) into its practices
and procedures. Proposers interested in providing this service are invited to respond to this request.
In responding to this RFP, Proposers must follow the prescribed format as outlined. By so doing, each
Proposer will be providing the ECDSS comparable data, and thus, be assured fair and objective treatment
in the ECDSS review and evaluation process. It is the ECDSS’ intent to select the Proposer that provides
the best solution for the ECDSS’ needs.
The County reserves the right to amend this RFP, reject any or all of the proposals, or any part thereof,
submitted in response to this RFP, and reserves the right to waive any irregularities or informalities, if such
action is deemed to be in the best interest of the County. The County reserves the right to request additional
information from any Proposer, and to award negotiated contracts to one or more Proposers.
This RFP is not intended and shall not be construed to commit the County to pay any costs incurred in
connection with any proposal or to procure or contract with any firm.
The County will only contract with firms that do not discriminate against employees or applicants for
employment because of race, creed, color, national origin, sex, age, disability, marital status, sexual
orientation, citizenship status or any other status protected by New York State and Federal laws.
II. FUNDING AND BUDGET
A total of $960,000 is potentially available for the requested Education in Youth Detention services for
2026-2027.
The award is subject to annual contract renewal, contingent upon the Proposer’s successful performance
of project objectives and the continued need and desire for such services as articulated by Erie County
DSS. Initial award and renewals are subject to inclusion of funding in the County Executive
Recommended Budget and as adopted by the Erie County Legislature, as well as, contingent upon
availability of New York State funds appropriated for this purpose. All contract appropriations are subject to
Legislative approval.
Future awards will be dependent on available funds and subject to the demonstrated fiscal and
programmatic stability of the applicant agency, as well as their meeting all of the Erie County Department
of Social Services requirements.
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III. PROPOSAL TIMEFRAMES
The following schedule is for informational purposes only. The County reserves the right to amend this
schedule at any time.
Issue RFP:
11/14/2025
RFP Informational Meeting:
11/21/2025 at 10:00 a.m. via Webex
Register for the Informational Meeting
by contacting:
Judith.Kolmetz@erie.gov by 11/20/2025.
Proposals Due:
12/19/2025 by 4:00 p.m.
Selection Made by:
Spring 2026
Contract Signed:
Following all necessary County approvals.
Join from the meeting link
https://erie.webex.com/erie/j.php?MTID=m1a1f2086549d9a9a2791dacd094c246a
Join by meeting number
Meeting number (access code): 2490 224 0416
Meeting password: yiKFqemE826
Tap to join from a mobile device (attendees only)
+1716-858-2250,,24902240416## United States Toll (Buffalo)
+1-415-655-0003,,24902240416## United States Toll
Join by phone
+1 716-858-2250 United States Toll (Buffalo)
+1-415-655-0003 United States Toll
Global call-in numbers
Join from a video system or application
Dial 24902240416@webex.com
You can also dial 173.243.2.68 and enter your meeting number.
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IV. GENERAL REQUIREMENTS
1. Each proposal shall be prepared simply and economically avoiding the use of elaborate promotional
materials beyond what is sufficient to provide a complete, accurate and reliable presentation.
2. Your proposal must be comprised of 3 sections:
Appendix A
• Proposal to Provide Service
• Signed Schedule A
• For agencies not currently contracted with ECDSS to provide the requested service: References
and data from similar work
Appendix B
• Signed Fiscal Form
• Budget Forms
Appendix C
• Most recent Audit report prepared by an independent CPA
• Most recent Management Letter
• Listing of Officers and Board of Directors
Failure to follow the prescribed format for responses may result in disqualification.
3. Proposals MUST be signed using the attached Schedule A: Proposer Certification. Unsigned proposals
will be rejected.
4. Submission of the proposals shall be uploaded as three separate documents (Appendix A, B and C) to:
OnBase Unity Form. You will receive an email confirming if it has been submitted.
If unable to upload the proposal, a printed submission may be submitted to: Erie County Department of
Social Services, Attn: Judith Kolmetz, 95 Franklin Street Room 804, Buffalo, NY 14202.
5. All proposals must be submitted on or before 12/19/2025 at 4:00 p.m. Regardless of cause, proposals
received after the above date and time will not be considered. Requests for extension will not be granted.
The County is under no obligation to return proposals.
6. Requests for clarification of this RFP must be written and submitted to Judith Kolmetz at the above
address, or at Judith.Kolmetz@erie.gov no later than 4:00 pm on 11/19/2025. A list of questions and
answers will be posted on the County website by 12/2/2025, if applicable. No communications of any
kind will be binding against the county, except for the formal written responses to any request for
clarification.
7. Proposers may be required to give an oral presentation to the County to clarify or elaborate on the written
proposal. Those Proposers will be notified to arrange specific times.
8. No proposal will be accepted from nor any agreement awarded to any Proposer that is in arrears upon
any debt or in default of any obligation owed to the County. Additionally, no agreement will be awarded
to any Proposer that has failed to satisfactorily perform pursuant to any prior agreement with the County.
9. Information on the Standard Insurance Provisions required of agencies selected as a contractor of this
service is included in this RFP. This document is for informational purposes only and is not to be
submitted by the Proposer for the purposes of this RFP.
10. All potential contract-holders with Erie County shall agree to comply with Executive Order 13 (2014), and
the Agency shall make such records available, upon request, to the County’s Division of Equal
Employment Opportunity for review. (A copy of Executive Order 13 is available here: Executive Order
13). All contract holders will be required to sign the Erie County Equal Pay Certification (attached). The
County shall have the right, upon reasonable notice and at reasonable times, to inspect the books and
records of the Agency, its offices and facilities, for the purpose of verifying information supplied in the
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
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See Also
Issue Date: 09/02/2020 Contract Number: R1120040 Arts Education Services Description: TO ALL VENDORS
The New York State Contract Reporter
Bid Due: 8/25/2045
Issue Date: 09/02/2020 Contract Number: R1129040 Arts Education Services Description: TO ALL VENDORS
The New York State Contract Reporter
Bid Due: 8/25/2045
Issue Date: 09/03/2020 Contract Number: R1180040 Professional Learning Services for Arts Education Description:
The New York State Contract Reporter
Bid Due: 8/25/2045
33 Title: Technical Skills Training and Upskilling Note: Applications accepted on a first-come,
The New York State Contract Reporter
Bid Due: 9/30/2030