Education Management Information System (EMIS) SOC-1 Type 2 Audit

Agency: State Government of Ohio
State: Ohio
Type of Government: State & Local
NAICS Category:
  • 541511 - Custom Computer Programming Services
  • 541512 - Computer Systems Design Services
  • 541519 - Other Computer Related Services
  • 541611 - Administrative Management and General Management Consulting Services
  • 611430 - Professional and Management Development Training
Posted Date: Jan 18, 2026
Due Date: Feb 2, 2026
Solicitation No: SRC0000036362
Original Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

Description

Solicitation ID: SRC0000036362
Solicitation Name: Education Management Information System (EMIS) SOC-1 Type 2 Audit
Original Begin Date: 1/16/2026 12:00:00 AM
Begin Date: 1/16/2026 12:00:00 AM
End Date: 2/2/2026 1:00:00 PM
Inquiry End Date: 1/29/2026 1:00:00 PM
Commodity: Government auditing services
MBE Set Aside: MBE Set Aside
Agency: EDU-DEPT EDUCATION AND WORKFORCE
Solicitation Status: Open for Bidding
Solicitation Type: Request For Proposal (RFP) (Triple Envelope)

Solicitation General Information
In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
Solicitation ID
SRC0000036362
Solicitation Name
Education Management Information System (EMIS) SOC-1 Type 2 Audit
RFx Type
Request For Proposal (RFP) (Triple Envelope)
Lot #
1
Solicitation Status
Open for Bidding
Round #
1
MBE Set Aside
Begin Date
1/16/2026 12:00:00 AM (ET)
Amendment?
End Date
2/2/2026 1:00:00 PM (ET)
Inquiry End Date
1/29/2026 1:00:00 PM
Summary

The Ohio Department of Education and Workforce, Office of Information Technology requires and experienced Offeror to perform a System and Organization Controls (SOC)-1 Type 2 audit on its Education Management Information System (EMIS) for state fiscal years 2026 and 2027. Please see attachments for System Description and Control Objectives.

Predecessor Contract
Process

Proposals and supporting documentation must be submitted via OhioBuys for consideration.

To participate or submit an inquiry for this solicitation, prospective Offerors must be registered via the OhioBuys Supplier Portal. Click the following link to initiate this process Selling to the State

OhioBuys training materials can be located at Supplier Resources

Help. Should technical support be required during the submission process please contact (614) 466-5090. This is for technical support only and shall not be utilized to submit inquiries related to the solicitation contents.

Browser. Chrome is the preferred browser for OhioBuys and having only a single window open and logged in will reduce errors during the submission process.

Supplier Contact Information. Suppliers must indicate, within its proposal, the contact information (name and email) of individuals DEW should engage with for the following:  within its technical proposal for individuals who DEW must engage with for the following:

  1. Contract Negotiation (terms and conditions)
  2. Scope of work
  3. Invoicing and purchase orders
Ship To
Contracting Entity
EDU-DEPT EDUCATION AND WORKFORCE
1 Record(s)
0 Record(s)
Solicitation Documents
Keywords
Search Reset
Title Type Att. Validity End Date Validity End Date
Offeror Acknowledgements Form Public Solicitation Documents (Approved)
Offeror Current Agreements Disclosure Public Solicitation Documents (Approved)
RFP Proposal Scoring Public Solicitation Documents (Approved)
Offeror Redaction Form Public Solicitation Documents (Approved)
36362-EMIS Description Public Solicitation Documents (Approved)
36362-EMIS Control Objectives Public Solicitation Documents (Approved)
36362-Cost Proposal Form Public Solicitation Documents (Approved)
36362-RFP Public Solicitation Documents (Approved)
8 Record(s)

Attachment Preview

Request for Proposals
Education Management Information System (EMIS) SOC-1 Type 2
Audit
Solicitation ID: SRC0000036362
UNSPSC CATEGORY:
93151607 Government Auditing Services
84111600 Audit Services
Table of Contents
OVERVIEW ................................................................................................ 2
Background.................................................................................................................. 2
SUBMISSION ............................................................................................. 3
Assistance with OhioBuys....................................................................................................3
Special Provisions........................................................................................................ 4
Preferences.................................................................................................................. 5
OFFEROR AND PERSONNEL REQUIREMENTS ..................................... 5
Mandatory Requirement(s) .......................................................................................... 5
Offeror Experience Requirements................................................................................ 5
DELIVERABLES ........................................................................................ 7
MANDATORY REQUIREMENT(S)............................................................. 7
EVALUATION CRITERION (SCORING RUBRIC) ..................................... 7
BUDGET (COST PROPOSAL) .................................................................. 8
1 | SRC0000036362 | 2026
Overview
Background
The Educational Management Information System (EMIS) is Ohio’s statewide platform for
collecting data on primary and secondary education, encompassing demographic details,
attendance records, course information, financial data, and student assessment results.
This data is used for many purposes prescribed in the Ohio Revised Code, notably to allocate
over $8 billion in School Foundation funding to Ohio schools and districts.
Ohio Revised Code § 3301.0714 requires the Department of Education and Workforce
(“DEW”) to establish and maintain EMIS system guidelines.
JUSTIFICATION
Given the critical importance of these processes to school operations, EMIS and the
Foundation Payment process have been classified as service organization. As such, they
should be subject to a System and Organization Controls (SOC) 1 Type 2 audit to provide
assurance regarding the integrity and accuracy of data processing and funding activities.
OBJECTIVE
To perform a SOC-1 Type 2 audit of the EMIS system (one annually), to evaluate the
effectiveness of the internal controls over data processed in EMIS and the accuracy of School
Foundation funding payments made to each school.
ATTACHMENT
Please reference the attachment FY26 EMIS System Description for additional background
details.
CONTRACT TERM
Upon contract award through June 30, 2027.
2 | SRC0000036362 | 2026
Submission
Proposals and supporting documentation must be submitted via OhioBuys for consideration.
Please note that links within proposals may not be accessible to reviewers.
Formatting Requirements.
A. Title technical proposals: SRC36362-Technical Proposal (Supplier Name)
B. Pages must be numbered
C. Resumes must be included as part of the technical proposal and not separate
attachments
D. Cost proposals must be submitted as a separate document in the financial envelope
only, inclusion of the cost in the technical proposal may lead to disqualification
E. Include a completed copy of the “Offeror Acknowledgements” and Current
Agreements Disclosure” forms in the final submission (whether technical
questionnaire, technical proposal, or both).
ASSISTANCE WITH OHIOBUYS
To participate or submit an inquiry for this solicitation, prospective Offerors must be
registered via the OhioBuys Supplier Portal. Click the following link to initiate this process
Selling to the State
OhioBuys training materials can be located at Supplier Resources
Help. Should technical support be required during the submission process please contact
(614) 466-5090. This is for technical support only and shall not be utilized to submit inquiries
related to the solicitation contents.
Browser. Chrome is the preferred browser for OhioBuys and having only a single window
open and logged in will reduce errors during the submission process.
Supplier Contact Information. Suppliers must indicate the following contact information
(name and email) within their proposal for individuals who the department should engage
with for the following:
A. Contract Negotiation (terms and conditions)
B. Scope of work
C. Invoicing and purchase orders
3 | SRC0000036362 | 2026
Special Provisions
Subcontractors. If an Offeror chooses to incorporate subcontracting to supplement
completion of the scope of work, an agreement between the offeror and subcontractor must
be included in the offeror’s submission or prior to contract award.
Accessibility Requirements. Any content (e.g., PowerPoint slide decks, training modules,
guidance documents, etc.) developed (or existing content updated) by the selected Offeror
pertaining to the scope of work must be done so to ensure compliance with Section 508 of the
Rehabilitation Act, 29 USC 794(d).
Travel. Any items within the scope of work that may require travel must have this expense
incorporated into the associated deliverable and will not be reimbursed.
Agency Special Conditions. The Department reserves the right to add additional terms to the
contract after award, if the Department determines doing so is for the purpose of meeting
obligations under state or federal law.
Project Award. Funding may require Controlling Board approval. For additional information
please click here
Agency Bill To Address. All invoices must be sent to
Fiscal.Management@education.ohio.gov.
Bill to Address: Department of Education and Workforce - 25 South Front Street, Columbus,
OH 43215
Data and Security.
☐Data may be collected for project purposes
☒Data collected could be considered personally identifiable (PII)
☐Selected Offeror may be required to store data on a network or device that is shared with
DEW.
Audit or Accounting.
☒Audit element may be incorporated in the scope of work and subsequent deliverables. If so,
a waiver has been obtained from the Auditor of State. Per R.C. § 117.43(B) contracts that
include auditing or accounting services must receive a waiver from the Auditor of State.
☐Not applicable
4 | SRC0000036362 | 2026
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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