EDDY COUNTY COURTHOUSE EXTERIOR RENOVATION

EDDY COUNTY
STATE OF NEW MEXICO
REQUEST FOR PROPOSALS 25-09 R
Eddy County Courthouse Exterior Renovation
Commodity Codes: 909-22; 909-30; 912-00; 913-00;
EDDY COUNTY
101 W. GREENE ST.
CARLSBAD, NM 88220
RFP Release Date: March 23, 2026
PROPOSAL DUE DATE: April 23, 2026, 2:00 P.M. Mountain Time

TABLE OF CONTENTS
I. INTRODUCTION 5
A. PURPOSE OF THIS REQUEST FOR PROPOSALS 5
B. PROCUREMENT ADMINISTRATOR 5
C. DEFINITION OF TERMINOLOGY 5
D. BIDDING DOCUMENTS 8
II. CONDITIONS GOVERNING THE PROCUREMENT 9
A. SEQUENCE OF EVENTS 9
B. EXPLANATION OF EVENTS 9
C. GENERAL REQUIREMENTS 12
III. RESPONSE FORMAT AND ORGANIZATION 16
A. NUMBER OF RESPONSES 16
B. NUMBER OF COPIES 16
C. PROPOSAL FORMAT FOR EACH VOLUME 16
1. VOLUME I: TECHNICAL PROPOSAL FORMAT ...............................................................................16
2. VOLUME II: BUSINESS/PRICE PROPOSAL FORMAT .....................................................................17
IV. SECURITY AND BONDS 19
A. BID SECURITY BOND FOR PRICE PROPOSAL 19
B. SECURITY BOND FOR FAITHFUL PERFORMANCE 20
C. TIME OF DELIVERY AND FORM OF BONDS 20
V. EVALUATION 20
A. EVALUATION POINTS SUMMARY 20
B. EXPLANATION OF EVALUATION FACTORS 21
1. Past Performance ......................................................................................................................................21
2. Project Staffing .........................................................................................................................................22
3. Management Plan .....................................................................................................................................22
4. Health and Safety .....................................................................................................................................22
5. Price .........................................................................................................................................................22
6. NM Native American Resident Contractor, NM Veterans' Resident Contractor, or NM Resident
Contractor .................................................................................................................................................23
7. Oral Presentations. ...................................................................................................................................23
C. EVALUATION PROCESS 23
VI. APPENDICES 24
APPENDIX A - STATEMENTS OF QUALIFICATIONS 26
Attachment A: Project Experience of similar complexity and scope ...............................................................35
Attachment B: Resident, Business, and/or Veteran Preference Certificate.......................................................36
RFP 25-09: Eddy County Courthouse Exterior Renovation 3

Attachment C: Resumes of Key Project Personnel ..........................................................................................37
Attachment D: Project Management Wire Diagram (Organizational Chart) ....................................................38
Attachment E: Federal/State/Local Agency Project List ..................................................................................39
Attachment F: Bid Bond and Surety Letter ......................................................................................................40
Attachment G: Safety Program .........................................................................................................................41
Attachment H: Letters from Insurance Carriers for EMR and ACORD ...........................................................42
Attachment I: Quality Assurance Program .......................................................................................................43
Attachment J: Substantiation of Non-violation of Labor Codes .......................................................................44
Attachment K: Written Affirmative Action Policy ...........................................................................................45
Attachment L: Management Plan .....................................................................................................................46
Attachment M: Clarifications, and Explanations ..............................................................................................47
Attachment N: Additional Information .............................................................................................................48
APPENDIX B - SUBCONTRACTOR LISTING FORM 49
APPENDIX C - PRICE PROPOSAL 51
APPENDIX D - CAMPAIGN CONTRIBUTION DISCLOSURE FORM 54
APPENDIX H - LETTER OF TRANSMITTAL 56
APPENDIX H.a - AFFIDAVIT OF NON-COLLUSION 58
APPENDIX H.b - ACKNOWLEDGEMENT OF RECEIPT FORM 59
APPENDIX H.c - STATEMENT OF COMPLIANCE 60
APPENDIX H.d - CONFLICT OF INTEREST DECLARATION 61
APPENDIX I - RFP 62
APPENDIX J - SAMPLE CONTRACT IN PARTS A, B, C, AND EXHIBIT A&B 66
APPENDIX K - ALTERNATE CONTRACT TERMS AND CONDITIONS 67
Attachment A: PROJECT DRAWINGS ..........................................................................................................68
Attachment B: PROJECT SPECIFICATION MANUAL ................................................................................70
RFP 25-09: Eddy County Courthouse Exterior Renovation 4

IMPORTANT: For large proposals, ensure you allow yourself adequate time for a successful submission.
I. INTRODUCTION
A. PURPOSE OF THIS REQUEST FOR PROPOSALS
The purpose of the Request for Proposals (RFP) is to solicit sealed proposals in order to establish a contract
through competitive negotiations for the purchase of Construction Services based on the scope of work
described below. All potential Offerors are to read, understand and accept the requirements of this RFP.
SCOPE OF PROCUREMENT AND BACKGROUND INFORMATION
This procurement shall be under the Competitive Sealed Proposals per New Mexico Administrative Code
(NMAC) 1.4.8 and will result in one award. This procurement will result in a contractual agreement between
two parties; the procurement may ONLY be used by those two parties exclusively.
The RFP documents consist of all the documents listed in the Table of Contents and all said documents are
incorporated in this RFP by reference. Eddy County reserves the right to reject any or all proposals.
PROJECT INFORMATION:
The Contractor is to complete the construction/renovation of the exterior of the existing four-story courthouse
building located at 102 N Canal Street, Carlsbad, NM 88220. The building is currently occupied on an existing
site and will include selective demolition, dismantling, removal, and restoration of exterior finish systems,
exterior wood, roof components, windows, and doors.
The Maximum Allowable Construction Cost (MACC) for this project is $5,200,000.00 before NM Gross
Receipt Taxes.
B. PROCUREMENT ADMINISTRATOR
1. The Eddy County/Administration Department has assigned a Procurement Administrator who is
responsible for the conduct of this procurement whose name, address, telephone number and e-mail
address are listed below:
Eddy County Administration Department
Attn: AdriAnne Granger, Procurement Administrator
101 W. Greene St.,
Carlsbad, New Mexico 88220
Phone: (575) 887-9511 Ext. 2525
E-mail: agranger@co.eddy.nm.us
2. Any inquiries or requests regarding this procurement should be submitted, in writing, to the
Procurement Administrator. Offerors may contact ONLY the Procurement Administrator regarding this
procurement. Other County employees or Evaluation Committee members do not have the authority to
respond on behalf of the County.
C. DEFINITION OF TERMINOLOGY
This paragraph contains definitions and meanings that are used throughout this Request for Proposals (RFP),
including appropriate abbreviations.
"Agency" means Eddy County.
"Architect" means a member of the project team who is a New Mexico licensed architect and is responsible
for the architectural services.
"Award" means the final execution of the contract document.
RFP 25-09 R: Eddy County Courthouse Exterior Renovation 5

"Business Hours" means 8:00 AM thru 5:00 PM MST/MDT, whichever is in effect on the date given.
"Close of Business" or "EOB" means 5:00 PM Mountain Standard or Daylight Time, whichever is in use at
that time.
"Confidential" means confidential financial information concerning Offeror's organization and data that
qualifies as a trade secret in accordance with the Uniform Trade Secrets Act 57-3-A-1 through 57-3A- 7,
NMSA 1978. See also NMAC 1.4.1.45. The following items may not be labelled as confidential: Offeror's
submitted Cost response, Staff/Personnel Resumes/Bios (excluding personal information such as personal
telephone numbers and/or home addresses), and other submitted data that is not confidential financial
information or that qualifies under the Uniform Trade Secrets Act.
"Contract" An agreement between a state agency or a local public body (the Owner) and a firm for the
procurement of work covered by this RFP.
"Contract Documents" means any one or combination of the following contract documents: Contract/
Agreement, conditions of the contract, this RFP and any addenda.
"Contractor" means any business having a contract with a state agency or a local public party.
"County (the County)" means Eddy County.
"Determination" The written documentation of a decision made by the Evaluation Committee including
findings of fact required to support a decision. A determination becomes part of the procurement file to which
it pertains.
"Desirable" - The terms "may," "can," "should," "preferably," or "prefers" identify a desirable or discretionary
item or factor.
"Electronic Submission" means a successful submittal of Offeror's proposal in the Euna system, in such cases
where Euna submissions are accepted.
"Electronic Version/Copy" means a digital form consisting of text, images or both readable on computers or
other electronic devices that includes all content that any Original and Hard Copy proposals contain. The digital
form shall be submitted using a compact disc (CD) or USB flash drive. The electronic version/copy CANNOT
be emailed.
"Evaluation Committee" means a body appointed to perform the evaluation of Offerors' proposals.
"Evaluation Committee Report" means a report prepared by the Procurement Administrator and the
Evaluation Committee to support the Committee's recommendation for contract award. It will contain scores
and written evaluations of all responsive Offeror proposals.
"Final Award" means, in the context of this Request for Proposals and all its attendant documents, that point
at which the final required signature on the contract(s) resulting from the procurement has been affixed to the
contract(s) thus making it fully executed.
"Finalist" means an Offeror who meets all the mandatory specifications of the Request for Proposals and whose
score on evaluation factors is sufficiently high to qualify that Offeror for further consideration by the Evaluation
Committee.
"Firm" means the company or other business entity referenced under 1.4.8 NMAC for the purpose of
identifying, individually or collectively: a general contractor, a prime contractor or a subcontractor, of any tier,
whether basic trade subcontractor, subcontractor or other.
"Mandatory" The terms "must", "shall", "will", "is required", or "are required" identify a mandatory item
or factor. Failure to comply with such a mandatory factor may result in the rejection of the Offerors' proposal.
RFP 25-09 R: Eddy County Courthouse Exterior Renovation 6

"Minor Irregularities" means anything in the proposal that does not affect the price, quality and/or quantity,
or any other mandatory requirement.
"Offeror" is any person, corporation, or partnership who chooses to submit a proposal.
"Owner" as defined in the Agreement Between Owner and Contractor shall be Eddy County Management
Division of the New Mexico General Services Department
"Owner's Team" is comprised of a Project Manager, agency staff, and the Owner's consultant.
"Prime Contractor" means the New Mexico licensed contractor selected for this project by the Evaluation
Committee.
"Project Team" All members of the firm and team, including subcontractors who will be responsible for the
completion of the project.
"Procurement Administrator" means any person or designee authorized by a state agency or local public
body to enter into or administer contracts and make written determinations with respect thereto.
"Procuring Agency" means all State of New Mexico agencies, commissions, institutions, political subdivisions
and local public bodies allowed by law to entertain procurements.
"Project" means a temporary process undertaken to solve a well-defined goal or objective with clearly defined
start and end times, a set of clearly defined tasks, and a budget.
"Redacted" means a version/copy of the Offeror's proposal with the information considered proprietary or
confidential (as defined by 57-3A-1 to 57-3A-7, NMSA 1978 and NMAC 1.4.1.45, and summarized herein
and outlined in Section II.C.8 of this RFP) blacked-out BUT NOT omitted or removed. "Request for
Proposals" or "RFP" means all documents, including those attached or incorporated by reference, and any
amendments issued for use in soliciting proposals, for this project.
"Responsible Offeror" means an Offeror who submits a responsive proposal and who has furnished, when
required, information and data to prove that his financial resources, production or service facilities, personnel,
service reputation and experience are adequate to make satisfactory delivery of the services, or items of tangible
personal property described in the proposal.
"Responsive Offer" or "Responsive Proposal" means an offer which conforms in all material respects to the
requirements set forth in the request for proposals. Material respects of a request for proposals include, but are
not limited to price, quality, quantity or delivery requirements.
"Sealed" means, in terms of a non-electronic submission, that the proposal is enclosed in a package which is
completely fastened in such a way that nothing can be added or removed. Open packages submitted will not be
accepted except for packages that may have been damaged by the delivery service itself. The County reserves
the right, however, to accept or reject packages where there may have been damage done by the delivery service
itself. Whether a package has been damaged by the delivery service or left unfastened and should or should not
be accepted is a determination to be made by the Procurement Administrator. By submitting a proposal, the
Offeror agrees to and concurs with this process and accepts the determination of the Procurement Administrator
in such cases.
"Staff" means any individual who is a full-time, part-time, or an independently contracted employee with the
Offerors' company.
"State (the State)" means the State of New Mexico.
"Statement of Concurrence" means an affirmative statement from the Offeror to the required specification
agreeing to comply and concur with the stated requirement(s). This statement shall be included in Offerors
proposal. (E.g. "We concur," "Understands and Complies," "Comply," "Will Comply if Applicable," etc.)
RFP 25-09 R: Eddy County Courthouse Exterior Renovation 7

"Unredacted" means a version/copy of the proposal containing all complete information; including any that
the Offeror would otherwise consider confidential, such copy for use only for the purposes of evaluation.
"Written" means typewritten on standard 812 x 11-inch paper. Larger paper is permissible for charts,
spreadsheets, etc.
D. BIDDING DOCUMENTS
Bidding documents, plans, specifications, drawings etc. may be obtained at ARI Graphix upon payment of a
deposit in the amount of two hundred and fifty dollars ($250.00) made payable to Eddy County for each
complete set. Partial sets or individual sheets will not be issued. The successful Bidder will receive a refund of
his deposit, and any unsuccessful Bidder who returns the Bidding Documents in good and complete condition
within thirty (30) days of the Bid Opening will also receive a refund of this deposit. No deposits will be returned
after the thirty-day period.
Bidding Documents may be obtained/reviewed at the following locations:
ARI Graphix
4716 McLeod NE
Albuquerque, NM 87109
(505) 884-0862
Euna (formerly known as Bonfire)
https://coeddynm.bonefirehub.com/portal/?tab=openOpportunities
RFP 25-09 R: Eddy County Courthouse Exterior Renovation 8

II. CONDITIONS GOVERNING THE PROCUREMENT
This section of the RFP contains the schedule of events, the descriptions of each event, and the conditions governing
this procurement.
A. SEQUENCE OF EVENTS
The Procurement Administrator will make every effort to adhere to the following schedule. However, if the
Selection Committee makes a selection at the proposal Short Listing, then Selection of Finalist and Oral
Presentations will not apply. The notional schedule for the procurement is as follows:
Event Responsible Party Date Location
1. Issue RFP Eddy County March 23, 2026 Euna / Bonfire
2. Deadline to Submit Written Potential Offerors to April 6, 2026 EOB Email to Procurement
Questions Eddy County Administrator
AdriAnne Granger
agranger@co.eddy.nm.us
3. Response to Written Eddy County April 13, 2026 EOB
Questions- last RFP Euna / Bonfire
Addenda/Amendment issued
4. Submission of Proposal Potential Offerors April 23, 2026, 2:00 See #5 in Section B below
PM current
Mountain time
5. *Proposal Evaluation Selection Committee Apr. 23, 2026 - Apr.
29, 2026
6. *Selection of Finalists Selection Committee Apr. 30, 2026
7. *Oral Presentations Selection Committee As needed Eddy County
8. *RFP Award Approval Eddy County May 5, 2026 Eddy County
9. *Contractual Agreement and Eddy County May 6, 2026 - June 6,
package Negotiation 2026
10. *Contract Award Eddy County June 9, 2026 Eddy County
11. Protest Deadline Eddy County Contract Award + 15
days
*
Dates indicated with an asterisk are estimates only and may be subject to change without necessitating an
amendment to the RFP.
B. EXPLANATION OF EVENTS
The following paragraphs describe the activities listed in the Sequence of Events shown in Section II.A., above.
1. Issue RFP - This RFP is issued on behalf of the Eddy County by the administration Department.
RFP 25-09 R: Eddy County Courthouse Exterior Renovation 9

2. Deadline to Submit Written Questions - Potential Offerors may submit written questions to the
Procurement Administrator as to the intent or clarity of this RFP until the deadline as indicated in
Section II.A, Sequence of Events. All written questions must be addressed to the Procurement
Administrator. Questions shall be clearly labeled and shall cite the Section(s) in the RFP or other
document which form the basis of the question.
3. Response to Written Questions - Last RFP Addenda/Amendment issued - If an Addendum/
Amendment is deemed necessary to clarify the contract scope, it will be issued no later than three (3)
working days prior to the submission deadline. Any Addenda/Amendment issued prior to the submittal
deadline shall become part of the Request for Proposals and any information required shall be included
in your proposal. The County will post the addenda/amendment or notice to their website.
4. Submission of Proposal -
IMPORTANT: For large proposals, ensure you allow yourself adequate time for a successful
electronic proposal submission in the EUNA procurement system.
ALL OFFEROR PROPOSALS MUST BE RECEIVED FOR REVIEW AND EVALUATION BY THE
PROCUREMENT ADMINISTRATOR OR DESIGNEE NO LATER THAN 2:00 PM MST/MDT ON
THE DATE INDICATED IN SECTION II.A, SEQUENCE OF EVENTS.
PROPOSALS RECEIVED AFTER THIS DEADLINE WILL NOT BE ACCEPTED. The date and
time of receipt on Euna (electronic procurement system) will be recorded. Proposals must be
submitted electronically through the County's Euna electronic procurement system. Refer to Section
III.B.1 for instructions. Proposals submitted by facsimile or email, will not be accepted. This will be
the official submission method.
The Electronic Submission must be received no later than the time and date indicated in Section
II.A.5, Sequence of Events, Submission of Proposals. The ELECTRONIC submission must be fully
uploaded into the County's Euna system by the submission deadline in Section II.A.5.
A log will be kept of the names of all Offeror organizations that submitted proposals. Pursuant to 13-
1-116, NMSA 1978, the contents of proposals shall not be disclosed to competing potential Offerors
during the contract award process. The contract award process is deemed to be in effect until the
contract is awarded pursuant to this Request for Proposals. Awarded in this context means the final
required Eddy County agency signature on the contract(s) resulting from the procurement has been
obtained.
Confidentiality of Proposals: Proposals will not be opened publicly and shall not be open to public
inspection until after an Offeror has been awarded the contract. An Offeror may request in writing non-
disclosure of confidential data. Such data shall accompany the proposal and shall be readily separable
from the proposal in order to facilitate eventual public inspections of the non-confidential portion of
the proposal.
5. Proposal Evaluation - An Evaluation Committee will perform the evaluation of proposals. This
process will take place as indicated in Section II.A, Sequence of Events, depending upon the number
of proposals received. During this time, the Procurement Administrator may initiate discussions with
Offerors who submit responsive or potentially responsive proposals for the purpose of clarifying
aspects of the proposals. However, proposals may be accepted and evaluated without such discussion.
Discussions SHALL NOT be initiated by the Offerors.
6. Selection of Finalists - The Evaluation Committee will select and the Procurement Administrator will
notify the finalist Offerors as per schedule Section II.A, Sequence of Events, or as soon as possible
thereafter. The Evaluation Committee will review each proposal. The technical proposal evaluation
RFP 25-09 R: Eddy County Courthouse Exterior Renovation 10