Ed Tech JPA RFP No. 26/27-02 Transportation Management Software

Agency:	Irvine Unified School District
State:	California
Type of Government:	State & Local
NAICS Category:	511210 - Software Publishers 541511 - Custom Computer Programming Services 541512 - Computer Systems Design Services 541519 - Other Computer Related Services 541611 - Administrative Management and General Management Consulting Services
Posted Date:	Aug 5, 2026
Due Date:	Sep 9, 2026
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Bid Documents:	Please Login to View Page

RFP No. 26/27-02 Transportation Management Software

Education Technology Joint Powers Authority (Ed Tech JPA) is seeking proposals to establish Master Agreements for transportation management software that can meet the current and future needs of Ed Tech JPA members in the most cost effective manner. Interested Vendors are encouraged to submit proposals consistent with the RFP documents and timeline below.

Announcements

The Vendor Pre-Proposal Conference Calls will be a Question and Answer format. Responses to questions will be provided in the RFIs on the Ed Tech JPA website. Please contact edtechjpa@iusd.org to RSVP.

Questions (RFI’s) regarding this RFP must be submitted via email to edtechjpa@iusd.org , no later than 12:00 pm on Wednesday, August 26, 2026. Any RFI received after this timeframe will not be responded to.

Ed Tech JPA is currently advertising in the OC Register and is accepting proposals until 12:00 pm on Wednesday, September 9, 2026.

Ed Tech JPA reserves the right to reject any and all proposals. All materials submitted to Ed Tech JPA in response to this RFP shall remain the property of Ed Tech JPA. Ed Tech JPA shall not be responsible for the costs of preparing any submittal in response to this RFP.

It is the Vendor's responsibility to notify the contact listed in this RFP of its interest and to monitor this site for any changes, updates, revisions, and/or uploaded documents.

request for proposal documents

RFP No. 26/27-02 Transpotation Management Software

Response Template: RFP No. 26/27-02 Transpotation Management Software
*The response template is provided solely for vendors' convenience is responding and does not include the full RFP. Please review the RFP for the full details.
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August 5, 2026

calendar of events

Event	Details	Date
Request for Proposals (RFP) Advertised	Orange County Register	August 5 & 12, 2026
Pre-Proposal Vendor Conference (Non-Mandatory) *Question and Answer Session. Responses will be provided in RFIs All questions and answers discussed will be posted on the website. Recording and AI note-taking is not permitted.	https://iusd.zoom.us/j/84171131985?pwd=fshs9VJgj1PJo0yPll28fECxOmagdp.1 Meeting ID: 841 7113 1985 Passcode: 7Yi91S --- One tap mobile +14086380968,,84171131985#,,,,856752# US (San Jose) +16694449171,,84171131985#,,,,856752# US --- Join by SIP 84171131985@zoomcrc.com	August 12, 2026 2:00pm
Last Day to Submit RFIs/Questions	edtechjpa@iusd.org	August 26, 2026 12:00pm
Response to Questions Posted	Ed Tech JPA Website	September 1, 2026
Proposals Due	Education Technology JPA ℅: Irvine Unified School District Attn: Michelle Bennett 5050 Barranca Parkway Irvine, CA 92604	September 9, 2026 12:00pm
Intent to Award Posted	Ed Tech JPA Website	*Anticipated November 2, 2026
Ed Tech JPA Board Action	5050 Barranca Parkway Irvine, CA 92604	*Anticipated December 10, 2026

All dates are subject to change.

Announcements

Ed Tech JPA is currently advertising in the OC Register and is accepting proposals until 12:00 pm on Wednesday, September 9, 2026.

It is the Vendor's responsibility to notify the contact listed in this RFP of its interest and to monitor this site for any changes, updates, revisions, and/or uploaded documents.

request for proposal documents

August 5, 2026

calendar of events

Event	Details	Date
Request for Proposals (RFP) Advertised	Orange County Register	August 5 & 12, 2026
Pre-Proposal Vendor Conference (Non-Mandatory) *Question and Answer Session. Responses will be provided in RFIs All questions and answers discussed will be posted on the website. Recording and AI note-taking is not permitted.	https://iusd.zoom.us/j/84171131985?pwd=fshs9VJgj1PJo0yPll28fECxOmagdp.1 Meeting ID: 841 7113 1985 Passcode: 7Yi91S --- One tap mobile +14086380968,,84171131985#,,,,856752# US (San Jose) +16694449171,,84171131985#,,,,856752# US --- Join by SIP 84171131985@zoomcrc.com	August 12, 2026 2:00pm
Last Day to Submit RFIs/Questions	edtechjpa@iusd.org	August 26, 2026 12:00pm
Response to Questions Posted	Ed Tech JPA Website	September 1, 2026
Proposals Due	Education Technology JPA ℅: Irvine Unified School District Attn: Michelle Bennett 5050 Barranca Parkway Irvine, CA 92604	September 9, 2026 12:00pm
Intent to Award Posted	Ed Tech JPA Website	*Anticipated November 2, 2026
Ed Tech JPA Board Action	5050 Barranca Parkway Irvine, CA 92604	*Anticipated December 10, 2026

All dates are subject to change.

Attachment Preview

Education Technology Joint

Powers Authority

RFP No. 26/27-02

Transportation Management Software

PROPOSAL DEADLINE: September 9, 2026, 12:00pm

Contact: Michelle Bennett, Purchasing Dept.

Education Technology JPA

5050 Barranca Parkway, Irvine, California 92604

Telephone: (949) 936-5022 Fax (949) 936-5219

Email: edtechjpa@iusd.org

All dates subject to change at the sole discretion of Ed Tech JPA. Please continue to

check our website throughout the proposal and selection periods for updates.

https://edtechjpa.org/procurement/current-procurements

NOTICE CALLING FOR PROPOSALS

AGENCY:

Education Technology JPA

PROPOSAL DEADLINE: September 9, 2026 at 12:00 pm

PLACE OF RECEIPT:

Education Technology JPA

℅: Irvine Unified School District

Purchasing Department

Attn: Michelle Bennett

5050 Barranca Parkway

Irvine, California 92604-4652

NOTICE IS HEREBY GIVEN that the Education Technology JPA, acting by and through its

Governing Board, hereinafter referred to as "Ed Tech JPA" will receive up to, but no later than,

the above stated Proposal Submission Deadline, sealed Proposals at the place identified above

for its upcoming RFP No. 25/26-02 Transportation Management Software.

Request for Proposal documents can be downloaded at:

https://edtechjpa.org/procurement/current-procurements .

Time is of the essence. The Ed Tech JPA reserves the right to reject any and all submissions, to

negotiate with any or all responsible Proposers, and to waive any deficiencies, irregularities or

informalities in any proposal or during the evaluation process. The award of a Master

Contract(s), if made by the Ed Tech JPA, will be by action of the Governing Board.

Pre-Proposal Vendor Conference: The Ed Tech JPA will conduct a non-mandatory pre-proposal

vendor conference on August 12, 2026 at 2:00pm pacific time at

https://iusd.zoom.us/j/84171131985?pwd=fshs9VJgj1PJo0yPll28fECxOmagdp.1 Meeting ID:

841 7113 1985 Passcode: 7Yi91S One tap mobile +14086380968,,84171131985#,,,,*856752#

US (San Jose) +16694449171,,84171131985#,,,,*856752# US. Vendors who wish to attend

this meeting should RSVP to edtechjpa@iusd.org.

Any questions regarding the Request for Proposals shall be directed to edtechjpa@iusd.org, via

e-mail only by 12:00 pm on August 26, 2026. All responses will be posted on the Ed Tech JPA's

website.

Education Technology JPA

Governing Board

Publish: August 5 & 12, 2026

Table of Contents

1 Background and Overview

2 Purchase Agreements, Payments & Order Fulfillment

3 Instructions to Vendors

4 Evaluation and Award

5 Rules

6 Proposal Format

Appendix A: Standard Master Agreement and Standard Purchase Agreement

Appendix B: Required Forms

Appendix C: Federal Certifications

Appendix D: Pricing Form

Appendix E: Supplementary Materials

Appendix F: Standard Student Data Privacy Agreement (CA-NDPA Standard)

Attachment 1: Proposal Form

122

Part 1 Vendor Support and Ability to Perform

124

Part 2 Technology Requirements

137

Part 3 Functionality and Usability

149

Part 4 Price

169

Part 5 Exceptions

171

1 Background and Overview

1.1 Overview

The Ed Tech JPA, a California Joint Powers Authority (Ed Tech JPA), invites qualified,

experienced vendors (Vendors) to submit responsive proposals (Responses, Proposals, or

Proposal Forms) in compliance with the specifications contained in this Request for Proposals

(RFP). This RFP is for transportation management software, although ancillary services may be

included in the provision of these items. Installation services may be requested via this RFP.

Selection for award(s), if any, will go to the Vendor(s) who submit Responses that Ed Tech JPA

determines to be most advantageous to Ed Tech JPA and the entities it represents. Products

offered by the Vendor(s) selected for the award of a Master Agreement will be available

for purchase by all California public agencies and public agencies outside of California

who have verified that they are eligible to participate.

In addition to reviewing proposals for Ed Tech JPA, the initiating agency, Irvine Unified School

District, has an immediate need for the product. The initiating district will review proposals to

determine a Vendor best suited to provide the product for its own needs and anticipates entering

into a Purchase Agreement for the product following execution of the Master Agreement

awarded pursuant to this RFP.

1.2 Joint Powers Authorities

Pursuant to the California Joint Exercise of Powers Act, a JPA may be created in California

when two or more local government entities enter into an agreement to exercise jointly any

power common to the contracting parties. JPAs are frequently used to aggregate expertise and

purchasing power for procurement, as in the case of insurance or utilities services. JPAs can be

given any of the powers inherent in the participating members, as specified in a joint powers

agreement.

1.3 Ed Tech JPA

Ed Tech JPA is a JPA duly formed and existing under the California Joint Exercise of Powers

Act. Ed Tech JPA was formed to aggregate purchasing power and expertise for public agencies.

While Ed Tech JPA’s focus is primarily California K-12 public schools, our membership has

grown to include colleges and government agencies outside of California. This RFP is issued on

behalf of Ed Tech JPA’s membership. A list of current Ed Tech JPA members is available on the

JPA’s website: https://edtechjpa.org/about/our-ed-tech-jpa-members .

1.4 Requested Services

This solicitation is intended to provide a mechanism for Ed Tech JPA members (“Members”) to

procure new or upgraded software and services to support transportation management.

Members seek state-of-the-art transportation management software (hereinafter referred to as

“Product” or “Solution”) to meet the needs of varied facilities and programs, in a variety of

environments. Ed Tech JPA is soliciting qualified service vendors, (hereinafter referred to as

“Vendor”, “Contractor” or “Provider”) for a variety of solutions to meet its Members’ needs.

Vendor shall submit a proposal for the purchase, implementation and ongoing services for a

transportation management software.

1.5 Eligible Entities and Participants

The pricing, terms, and conditions of any award pursuant to this RFP will be made available to

current Ed Tech JPA members and to other “Eligible Entities” who elect to join the Ed Tech JPA.

For purposes of this RFP, Eligible Entities are: (a) all California public school districts, county

offices of education, and community college districts, and (b) any other public agency in the

United States whose procurement rules, whether internal rules or rules enacted pursuant to

statute, allow them to purchase goods or services through a procurement vehicle such as Ed

Tech JPA.

For purposes of this RFP, a “Participant” is an Eligible Entity who chooses to purchase items

through this RFP. Eligible Entities must first become Associate Members of the JPA by entering

into an Associate Member Agreement, and thereafter may elect to become Participants of a

Master Agreement by entering into a Purchase Agreement with a vendor. Founding Members

of Ed Tech JPA may be a Participant without entering into an Associate Member Agreement.

Notwithstanding the purchase anticipated by the initiating district stated above, an award issued

pursuant to this RFP does not represent an obligation by Ed Tech JPA, or by any Eligible Entity,

to purchase items. Although a Master Agreement awarded under this RFP does not guarantee

a particular level of sales as a result of that Master Agreement, Ed Tech JPA’s mission to meet

the procurement needs of our program Participants indicates that a Vendor who is committed to

this program will achieve success in its sales efforts.

1.6 Master Agreement

Pursuant to Public Contracts Code 20118.2 and Government Code 6500 and 6502, Ed Tech

JPA (on behalf of membership) is issuing this RFP for the Product. Ed Tech JPA will evaluate

proposals and all vendors that meet minimum criteria/score and agree to required terms will

enter into a Master Agreement with Ed Tech JPA, setting forth the general terms for purchase of

the Solution. A sample Master Agreement is attached in Appendix A.

After a Master Agreement has been established, the Vendor’s proposed product and services

will be listed on the Ed Tech JPA website. Ed Tech JPA will also include procurement

instructions and contract documentation on its website. Details of the procurement process and

administrative fee payment will be provided to Vendor finalists upon award. All participating

Vendors must comply with Members’ needs and Ed Tech JPA’s processes to ensure

compatibility with all legal and regulatory requirements.

Each Participant is responsible for completing their own due diligence regarding the suitability of

Vendor, including using price as a significant factor.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Ed Tech JPA RFP No. 26/27-02 Transportation Management Software

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