East Pantry

Agency:	Cuyahoga Community College
State:	Ohio
Type of Government:	State & Local
Posted Date:	Feb 16, 2024
Due Date:	Mar 8, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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CUYAHOGA COMMUNITY COLLEGE

Office of Supplier Managed Services (SMS)

700 Carnegie Ave.

Cleveland, OH 44115

Request for Proposal

East Pantry

Eastern Campus

Project No. 20242098

ISSUED: February 16, 2024

BID DUE DATE: March 8th, 2024, 2PM

Rev.0 (7-14-2021)

Table of Contents

Introduction

1.1

Project Overview

Submitting Your Proposal

2.1

Contacts

2.2

Preparation of Proposal

2.3

Supplier Diversity

Administrative and Contractual Information

3.1

Award of Contract

3.2

Pricing

3.3

Delivery of Products and Services

3.4

Billing

3.5

Contract and License Agreements

Terms and Conditions

4.1

Entire Agreement

4.2

Time of Performance

4.3

Contract Amendments

4.4

Insurance

4.5

Indemnification

4.6

Other Benefits

4.7

Non-Disclosure

4.8

Publicity

4.9

Severability

4.10 Assignment

4.11 Observance of College Rules and Regulations

Additional Information & Requirements

Appendix A: Proposal Form

Appendix B: Bidder’s Certification and Authorization to Execute

Appendix C: Delinquent Personal Property Tax Affidavit

Appendix D: Close-out Checklist

Construction Documents

Rev.0 (7-14-2021)

1 INTRODUCTION

Cuyahoga Community College District (Tri-C) is issuing this Request for Proposal (RFP) and inviting

responses for the General Contractor (GC) services described in the accompanying specifications

according to the terms, conditions, and requirements herein.

Vendors responding to this RFP shall be herein called the “Bidder.”

1.1 Project Overview

This project is an interior renovation to create a space for a new food pantry in the East Student

Services Building located at 4250 Richmond rd. Highland Hills, OH 44122

Specific information about Cuyahoga Community College can be obtained at

www.tri-c.edu .

2 SUBMITTING YOUR PROPOSAL

Bidders are cautioned to read the information contained in this RFP carefully. Bidders must submit

complete responses to all requirements and questions, in the order listed, and in accordance with the

instructions specified in this RFP.

Site Visit: A pre-bid site meeting will be scheduled for February 26, 2024 at 10:00AM in the East

Student Services building. Bidders are advised to meet in front of the Café (next to the gym) to find the

project location.

The Bid Due Date is March 8, 2024 by 2:00 PM. Proposals must be submitted electronically to the

contacts listed below. Hard copies may be dropped off, but are not required. Late proposals will not be

accepted.

Appendix A: Proposal Form – 1 page

Appendix B: Bidder’s Certification and Authorization to Execute – 3 pages

Appendix C: Delinquent Personal Property Tax Affidavit – 1 page

Appendix D: Close-out Checklist – 1 page

One hard-copy and one electronic copy (submitted by email) of proposals are to be submitted to:

Cuyahoga Community College

Supplier Managed Services (SMS)

700 Carnegie Avenue, Cleveland, OH 44115

Attn: Sean Beckett/Judi Cooper

“PRICING – East Pantry”

Sean.Beckett@tri-c.edu and Judi.Cooper@tri-c.edu

2.1 Contacts

Rev.0 (7-14-2021)

Bidders must direct all technical questions regarding this RFP to Ryan Parsons (project architect) and cc

Sean Beckett. Procurement-related questions should be directed to Kelly Stehlin.

Buyer

Name: Kelly Stehlin

Title: Procurement Manager

Phone: 216-987-3131

Fax: 216-987-3495

Email: Kelly.Stehlin@tri-c.edu

Technical

Name: Ryan Parsons

Title: Senior Associate, Bialosky

Phone: 216-767-2031

Email: rparsons@bialosky.com

2.2 Preparation of Proposal

In submitting a proposal or in its performance under an award by Tri-C, the successful Bidder warrants

and represents that it is not suspended or debarred by the Federal Government or the State of Ohio.

• Bidders must notify Tri-C promptly of any ambiguity, inconsistency, or errors.

• Tri-C will not provide compensation for any expenses incurred by the Bidder for preparation of the

proposal or for product or service demonstrations.

• Tri-C will not assume responsibility for errors or misinterpretations resulting from the use of

incomplete documents.

• Tri-C may not consider proposals that require or request changes to the terms of this RFP.

• Proposals and any other information submitted in response to this proposal are the property of the

Tri-C, and will not be returned.

2.3 Supplier Diversity

Tri-C is committed to diversity and to supporting Greater Cleveland’s economy. All suppliers are

encouraged to do business with Tri-C. Tri-C encourages all Bidders to exceed the following

expectations:

a. Supplier Participation: 15% minority, 5% female, 6% SBE, and 2% veteran.

b. Workforce Diversity: 15% minority, 7% female, 2% veteran, 45% Cuyahoga County resident

3 ADMINISTRATIVE AND CONTRACTUAL INFORMATION

• Tri-C reserves the right to reject any or all proposals received as a result of this RFP, modify

specifications proposed, waive any formalities or technicalities, or negotiate separately with any

source and in any manner whatsoever.

• Tri-C does not discriminate in admission, access, or treatment in programs and activities,

employment policies or practices based on race, creed, sex, color, national or ethnic origin, religion,

marital status, age, sexual orientation, Vietnam-era or qualified disabled veteran status, or qualified

disability.

3.1 Award of Contract

Rev.0 (7-14-2021)

Tri-C, at its sole discretion, shall decide if contract award(s) will result from this RFP. Proposals must

be fully responsive to all requirements stated in the RFP to obtain consideration. Tri-C may not

consider any proposal not prepared and submitted in accordance with the provisions outlined

herein.

In the event a contract is awarded, this RFP and the proposal of the successful Bidder(s) will be

included as an addendum to the contractual obligations. Therefore, no information should be submitted

which cannot be incorporated into that agreement.

Price alone will not be the sole determining factor in the selection process.

• Tri-C reserves the right to award based on various selection criteria.

• Tri-C is not bound to accept the lowest cost proposal, if in its judgment the lowest cost proposal does

not provide the best overall value.

• Tri-C reserves the right to negotiate the final details of the Contract with the successful Bidder(s).

3.2 Pricing

• Labor Requirements:

o The Bidder shall base its bid upon the prevailing rates of wages as ascertained by the Ohio

Department of Commerce, Wage and Hour Bureau. Comply with ORC Section 4115.03

through 4115.04

• The prevailing wage rates are available at the Ohio Department of Commerce’s web site;

http://com.state.oh.us/.

• Any price increase granted by Tri-C will be in the form of a written addendum to the original

purchase order.

3.3 Delivery of Products and Services

Delivery requirements including inside delivery, and or installation for products and services are to be

in coordination with Cuyahoga Community College or its designee. Late deliveries may be assessed a

late fee.

 Additionally, deliveries of products & services must also be coordinated and scheduled with Tri-C.

 Overall Project Completion – 8/9/2024.

3.4 Billing

Invoices must reflect the purchase order number and be addressed to:

Cuyahoga Community College

Capital & Construction

700 Carnegie Avenue

Cleveland, Ohio 44115

Attention: Nancy Stopp

Nancy.Stopp@tri-c.edu

** All invoices associated with the purchase order will be reviewed and routed by Bialosky. Pencil

draft invoices as well as subsequent approved invoices should be e-mailed to Bialosky – Attention:

Ryan Parsons at rparsons@bialosky.com

Rev.0 (7-14-2021)

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