East Longmeadow RFP for Lease of Bank Space at 382 N. Main St (July 26)

TOWN OF EAST LONGMEADOW
REQUEST FOR PROPOSALS
LEASE OF BANK SPACE AT 382 NORTH MAIN STREET
The Town of East Longmeadow, acting by and through its Town Manager is accepting proposals
from qualified proposers to lease the bank office space located in the Town-owned building at 382
North Main Street, East Longmeadow, Massachusetts for a term of four (4) years without the option
to renew and/or extend the lease term.
The Request for Proposals (RFP) documents may be obtained by contacting the Town Manager's
Office, 60 Center Square, East Longmeadow, MA 01028. Phone (413) 525-5400 ext. 1100 and at
www.eastlongmeadowma.gov. RFP documents are available Wednesday, July 22nd at 8:00
a.m. until Friday, August 28th at 4:00 p.m. Submission deadline is Monday, August 31st at
10:00 a.m. The Town reserves the right to reject any and all proposals.
Ad published in the Central Register on Wednesday, July 22, 2026, in the Springfield Republican
on Thursday, August 6, 2026 and Thursday, August 13, 2026.
1
1049303.1

1. PROCEDURE FOR OBTAINING SUBMITTING REQUEST FOR PROPOSALS
1.1 All potential proposers are advised that the Town is conducting this procurement under
the "REQUEST FOR PROPOSAL" (RFP) process under the Massachusetts Uniform
Procurement Act Chapter 30B.
1.2 Copies of this RFP will be available beginning Wednesday, July 22nd at 8:00 a.m. until
Friday, August 28th at 4:00 p.m., and may be obtained by requesting a copy in person or
mail from the following:
Town Manager's Office
60 Center Square
East Longmeadow, MA 01028
Phone: (413) 525-5400 ext. 1100
The RFP will also be available on the Town of East Longmeadow's website at:
www.eastlongmeadowma.gov Click on "Business;" then "Bids."
1.3 Proposals must be sealed and clearly marked "382 NORTH MAIN ST. LEASE RFP" outside
of the envelope or package submitted.
1.4 Price proposals must be submitted with the RFP. Price proposals must be submitted in a
separate, sealed envelope within the main proposal envelope and clearly marked
"PRICE PROPOSAL."
1.5 Proposals are due no later than Monday, August 31, 2026 at 10:00a.m. in the Town
Manager's Office identified in section 1.2.
1.6 The Town reserves the right to reject any or all proposals at its sole discretion, without
prejudice. Furthermore, the Town reserves the right to negotiate with any proposer at
its discretion.
1.7 Proposals shall be opened and recorded on Monday, August 31, 2026 at 10:00a.m. in the
Hearing Room, East Longmeadow Town Hall, 60 Center Square, East Longmeadow, MA
01028.
1.8 Nothing herein is intended to exclude any responsible Proposer or in any way restrain
competition. All responsible Proposers are encouraged to submit proposals.
1.9 The following meaning are attached to the defined words when used in the RFP.
2
1049303.1

* The "Town" shall mean the Town of East Longmeadow.
* "Suite 100" shall mean the lease space that is subject of this RFP.
* "Property" shall mean Suite 100 and the building at 382 North Main Street, East Longmeadow,
Massachusetts, collectively.
* "Proposer" means the person, firm, or corporation submitting a proposal in response to the
RFP.
* "Minimum and Mandatory Evaluation Criteria" means the criteria for determining the relative
merits of both the proposed plans and the proposed Lessee.
* "Comparative Evaluation Criteria" means the criteria for determining the relative merits of
both the proposed plans and proposed Lessee.
* "Preferred Proposer" means the Proposer that is selected through this RFP.
* "Lease" means the lease agreement entered into by Preferred Proposer and the Town that is
the subject of the RFP.
* "Lessee" means the Preferred Proposer that enters into a lease with the Town through this
RFP.
* "Base Rent" means the fixed minimum amount of rent Lessee is required to pay for renting the
Suite 100, as negotiated and specified in the Lessee agreement. Proposers should take into
account the fair market rent as determined by the Town and provided in Section 4 below.
2. PROPERTY DESCRIPTION
The Town of East Longmeadow is offering for lease approximately 4800 square feet of
commercial bank and/or financial office space (hereinafter referred to as "Suite 100") located
on the first floor of the commercial office building at 382 North Main Street, East
Longmeadow, Massachusetts (collectively referred to as the "Property").
The Property is Zoned in the Commercial District. Operations must be consistent with the
permitted uses in said district.
The Property was constructed in 1996, is served by forced hot air gas fired furnace and central
air conditioning. Suite 100 was previously occupied by a national or state-chartered retail
banking or savings and loan institution and is presently equipped with the following:
a. Night Deposit Head and Receiving Safe
b. Vault
c. Safe Deposit Boxes
d. Teller Counters
e. ATM Machine
f. NCR5688 Kiosk; and
g. Drive-Up Window
Any removal and/or alteration to the features listed above of Suite 100 shall require complete
restoration of the wall and all other components of both the interior and exterior of the
Property in a manner that maintains the architectural integrity of the remainder thereof.
3
1049303.1

The proposer shall include and provide a description of any proposed alterations, installations,
additions or improvements, other than moveable furniture and movable trade fixtures to Suite
100, including any removal or alteration of the aforementioned features listed above as a-g. All
alterations, installations, additions or improvements proposed shall be made at the expense of
the Lessee performed promptly and in a good and workmanlike manner and shall be
performed in such a manner that no mechanic's, materialman's or other similar liens shall
attach to the Lessee's interest and in no such event shall the Lessee permit, or be authorized
to permit any such liens or other claims to be asserted against the Town, its rights, estate and
interest with respect to the Property or the Lease.
All alterations, installations, additions or improvements other than movable furniture and
movable trade fixtures made by the Lessee to Suite 100 shall remain upon and be surrendered
with Suite 100 and become the property of the Town at the expiration or termination of the
Lease or the Lessee's right of possession, provided however that the Town may require the
Lessee at the Lessee's cost, to remove or restore said alterations at the Town's request.
3. LEASE TERMS AND CONDITIONS
The Town will give preference to proposals that accommodate specific lease terms over higher
rent due to the Town's ultimate intent to convert all available suites after the four-year term to
Town Hall offices. The terms of the Lease may be subject to negotiation, provided, however,
that the Lease shall include terms substantially similar to the following:
3.1 Suite 100 is delivered to Lessee and Lessee accepts Suite 100 in its present condition
"AS IS," it being agreed that Lessee has had an opportunity to examine Suite 100 in all
respects, that the Town has made no representations or warranties of any kind with
respect thereto, and that the Town shall have no obligation to do any work on, or
make any improvements to Suite 100 of the condition thereof.
3.2 No broker's commission shall be paid by the Town, and Lessee shall indemnify and
hold harmless the Town from any claims for such commission.
3.3 Lessee agrees to indemnify and to hold the Town harmless from any and all claims
arising from Lessee's use of Suite 100 and/or the Property for the conduct of its
business or from any activity, work, construction and hold harmless the Town from
and against any and all claims arising from any breach or default in the performance
of any obligation on Lessee's part to be performed under the terms of the Lease, or
arising from any act or omission of, or due to the negligence of the Lessee, or any
officer, agent, employee, guest or invitee of the Tenant, and from and against all costs,
attorney's fees, expenses and liabilities incurred in or related to any such claim or any
action or proceeding brought thereon.
3.4 Lessee agrees to obtain and maintain in full force from the commencement date of
the Lease, until the expiration or other termination thereof, and thereafter so long as
4
1049303.1

the Tenant is in occupancy of any party of Suite 100, a policy or policies of
comprehensive commercial general liability insurance and property insurance
covering damage to or loss of personal property, fixtures and equipment of the Lessee
in such amounts as required by the Town. Additionally, Lessee shall maintain all
additional worker's compensation and employee's liability insurance coverage and/or
other coverages in such amounts as required by the Town.
4. RENT & UTILITIES
The Town is interested in proposers who will lease Suite 100 at fair market rent, which the
Town has determined to be $26.50 per square foot. Proposers should take this into account
when preparing a proposal for consideration by the Town. Such amount shall be referred to as
"Base Rent".
Proposers are informed that the Lease shall be triple next lease, and that all costs, expenses
and obligations of any kind relating to the Property, including without limitation all
construction, alterations, maintenance, repairs, restoration, reconstruction and replacement
that may arise or become due during the terms of the Lease shall be paid by Lessee at Lessee's
sole cost and expense. All payments of rent shall be absolutely net to the Town so that this
Lease shall yield to the Town the specified rent herein specified in each year during the term of
the Lease free of any taxes, assessments, charges, impositions or deductions of any kind
charged, assessed or imposed on or against Suite 100.
In addition to base rent the Lessee shall be responsible for utilities, taxes and insurance for
Suite 100 and shall be responsible for common area maintenance expense and/or operating
expenses paid or incurred by the Town because of or in connection with the ownership,
management, operation, repair, maintenance, or security of the Property and the shared
common areas.
5. INSTRUCTIONS AND CONDITIONS FOR PROPOSERS.
5.1 Each proposal submitted shall contain one original.
5.2 The successful Proposer shall execute a standard lease agreement for real estate.
5.3 Each Proposer shall be required to execute the forms and certifications attached
hereto, as identified in "Required Proposal Submission Forms" below.
5.4 The Town reserves the right to interview or to seek additional information from any
Proposer after the opening of Proposals but before entering into a lease agreement to
reject a Proposal if it deems it to be in the best interests of the Town and to award a
lease to the next qualified Proposer.
5.5 All Proposals shall be deemed to be public records with the meaning of M.G.L. C. 4, S.
7 (26). If any Proposer believes that the RFP requires the disclosure of technical,
5
1049303.1

proprietary, or trade secret information that the Proposer is not willing to make
public, they may submit such information in separate envelope clearly marked, which
will be returned to the Proposer following the designation of a successful Proposal.
5.6 Proposals may be corrected, modified, or withdrawn prior to the deadline for
submission of RFPs by submitting the required number of copies of such correction,
modification, withdrawal or a new submission, clearly marked on the outside
envelope with the appropriate heading, by the deadline listed in Section 1.5.
Proposals may not be rewritten or modified for a period of (60) days after they are
opened.
5.7 False or misleading information regarding any material matter shall be grounds of
rejection of the Proposal or, if discovered after the award, shall be subject to
termination of the agreement.
5.8 Written questions concerning the RFP must be submitted to the Town Manager's
Office at the address listed in Section 1.2 no later than Monday, August 24th. The
Town will endeavor but shall not be required to answer any such requests for
information. If it does, the answer shall be provided to all Proposers that have
obtained copies of this RFP that have registered with the Town via the Town Manager's
Office.
5.9 Addenda: It shall be the responsibility of those Proposers that obtain RFP documents to
register with the Town their contact information including: Firm/Individual Name;
Address; Phone and Email. This registration will be done at the time a Proposer makes
a request for RFP documents in person or by telephone. If a Proposer obtains
documents from the Town's website, they must still register this information with the
Town to receive addenda. Registration can be made in person or by telephone. The
Town shall not be responsible for issuing Addenda to Proposers that do not register
their information with the Town.
5.10 All proposals submitted in response to the RFP shall include at minimum the
information specified in the "Proposal Submission Requirements" provided below.
6. PROPOSAL SUBMISSION REQUIREMENTS
This section provides information concerning this form and required contents of proposals
submitted in response to this RFP. All proposals must comply with the requirements of this
section in order to be considered for evaluation by the Town.
Proposals must be sealed and clearly marked "382 NORTH MAIN ST. LEASE RFP" outside of the
envelope or package submitted.
Price proposals must be submitted with the RFP. Price proposals must be submitted in a
separate, sealed envelope within the main proposal envelope and clearly marked "PRICE
6
1049303.1

PROPOSAL."
Each proposal submitted shall contain one original and must be submitted in a sealed envelope
to the Town Manager's Office by:
DATE: Monday, August 31, 2026
TIME: 10:00 a.m.
PLACE: Town Manager's Office, 60 Center Square, East Longmeadow, 01028
The Town reserves the right to cancel a request for proposals, or other solicitation, or may
reject in whole or in part any and all proposals if it is determined that cancellation or rejection
serves the best interests of the Town. The Town also reserves the right to negotiate with any
proposer at its discretion.
Each Proposal must include the following at minimum:
6.1 Letter of Transmittal
A letter of transmittal signed by an officer authorized to bind the proposer, which letter must
identify all parties to the proposal, include the name, address and telephone and fa of the
person(s) authorized to submit and discuss the proposal. The letter must clearly state the
intention of the proposer, if selected, to enter into a lease with the Town, within lease term
specified, and in accordance with the terms and conditions specified in the proposal and this
RFP document.
6.2 Intended Use, Compatibility
Provide a description of the intended use of the property, which must conform to the
parameters set forth in this RFP and how that use will be compatible with Suite 100 and the use
of the Property. Additionally, the proposal must describe and improvements and/or build-out
or other work that the proposer intends to make to Suite 100, and the ability of the proposer to
obtain responsible entities that will perform such work and the required maintenance thereof.
6.3 Financial Responsibility
It is important to determine the financial viability of the proposer. The proposal must include
copies of financial statements of the proposer from the last two years. In order to evaluate the
proposer's financial capacity, the Town may contact credit references. Please include the
company name, contact person, address and phone number of at least three credit references,
at least one of which must be a bank or credit institution.
7
1049303.1

6.4 Proposal Submission Forms
Complete and sign the required forms and certifications included in the RFP:
a. Rent Proposal Form
b. Certificate of Non-Collusion (Form A);
c. Certificate of Tax Compliance (Form B);
d. Certificate of Authority (Form C); and
e. Disclosure of Beneficial Interests as required by M.G.L. c. 7, 40J (Form D).
7. EVALUATION OF PROPOSALS AND CONTRACT AWARD
The Lease will be awarded to the proposer submitting the MOST ADVANTAGEOUS proposal, as
determined by the Town, based on an evaluation using the criteria listed in this RFP. A
Selection Committee will evaluate proposals and determine the proposer to be awarded
the contract. The Selection Committee will evaluate each proposal as follows:
* Proposals must meet all submission requirements listed in this RFP.
* Proposals will be evaluated to determine if all the Minimum Requirements listed in
this RFP are satisfied.
* The proposals will be ranked based on the Comparative Criteria listed in this RFP.
The proposer with the MOST ADVANTAGEOUS proposal, as determined by the
Selection Committee, will receive the highest ranking. Only responsive proposals,
that is, those meeting all Minimum Requirements, will be ranked by the Selection
Committee.
7.1 Minimum Requirements
The Town will conduct a preliminary review of each proposal to determine whether it meets the
minimum criteria listed below. Proposals that do not meet these minimum criteria will be
disqualified from further consideration.
* The proposal includes all information specified in the section entitled "Proposal
Submission Requirements." The proposer agrees to meet the Town's terms and
conditions.
* The proposer has the capacity, integrity and reliability to perform under the lease.
7.2 Comparative Criteria
The selection committee will evaluate proposals, according to the following
Comparative Criteria:
8
1049303.1

a. Proposed Use: the proposer must show how it intends to utilize Suite 100 as
required by this RFP.
b. Compatibility: the compatibility of the proposed use of Suite 100 and Suite 100's
current build out retail banking or savings and loan institution and present
features and the other commercial lessees that currently occupy the Property.
c. Alterations: the anticipated alterations, installations and/or additions of Suite 100
by the proposer and impact on the Property, the other lessees and the Town
caused by said alterations given limited four (4) year term of the Lease.
d. Proposed Payments: the overall price that the proposer proposes to pay for the
lease including escalation clauses.
e. Property Management Experience: the proposer's track record and experience
with regard to leasing properties.
f. Financial Capacity: the proposer's financial capacity to support the lease proposal
as submitted, including its financial history of the past ten (10) years including, but
not limited to, all other real estate owned or leased and any bankruptcies filed will
be considered.
7.3 Award of Contract
The Town reserves the right to award the contract to the proposer whose proposal is
determined by the Town, based upon the comparative criteria in this RFP, to be the most
advantageous proposal. Should the selected finalist fail to enter into a lease with the Town
within sixty (60) days after award of the lease, the Town reserves the right to award the lease
to the next most advantageous bidder. Alternatively, the Town may choose reject all
proposals and/or to reissue the RFP if the same is in the best interest of the Town.
All proposals, including the price stated therein, submitted in response to this Request for
Proposals must remain firm for one hundred and eighty (180) days following the bid opening.
7.4 Rejection of Proposals
The Town will disqualify any Proposals it determines to be unresponsive, including, but not
limited to, the following:
* Proposals determined to be non-responsive to any requirement of this RFP;
* Proposals that fail to meet the Minimum Requirements listed in this RFP;
* Proposals that are received after the submission deadline;
* Proposals in which the proposer misrepresents or provides demonstrably false
information
9
1049303.1