East Longmeadow RFP for Lease of Bank Space at 382 N. Main St

TOWN OF EAST LONGMEADOW
REQUEST FOR PROPOSALS
LEASE OF BANK SPACE AT 382 NORTH MAIN STREET
The Town of East Longmeadow, acting by and through its Town Manager is accepting
proposals from qualified proposers to lease the bank office space located in the Town-
owned building at 382 North Main Street, East Longmeadow, Massachusetts for a term of
four (4) years without the option to renew and/or extend the lease term.
The Request for Proposals (RFP) documents may be obtained by contacting the Town
Manager's Office, 60 Center Square, East Longmeadow, MA 01028. Phone (413) 525-
5400 ext. 1100 and at www.eastlongmeadowma.gov. RFP documents are available
Thursday, May 21st at 8:00 a.m. until Friday, June 5th at 4:00 p.m. Submission
deadline is Monday, June 15th at 10:00 a.m. The Town reserves the right to reject any
and all proposals.
Ad published in the Central Register on Wednesday, May 13, 2026, in the Springfield
Republican on Thursday, May 21, 2026 and Thursday, May 28, 2026.
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1. PROCEDURE FOR OBTAINING SUBMITTING REQUEST FOR PROPOSALS
1.1 All potential proposers are advised that the Town is conducting this procurement
under the "REQUEST FOR PROPOSAL" (RFP) process under the
Massachusetts Uniform Procurement Act Chapter 30B.
1.2 Copies of this RFP will be available beginning Thursday, May 21st at 8:00 a.m.
until Friday, June 5th at 4:00 p.m., and may be obtained by requesting a copy
in person or mail from the following:
Town Manager's Office
60 Center Square
East Longmeadow, MA 01028
Phone: (413) 525-5400 ext. 1100
The RFP will also be available on the Town of East Longmeadow's website at:
www.eastlongmeadowma.gov Click on "Business;" then "Bids."
1.3 Proposals must be sealed and clearly marked "382 NORTH MAIN ST. LEASE
RFP" outside of the envelope or package submitted.
1.4 Price proposals must be submitted with the RFP. Price proposals must be
submitted in a separate, sealed envelope within the main proposal envelope and
clearly marked "PRICE PROPOSAL."
1.5 Proposals are due no later than Monday, June 15, 2026 at 10:00a.m. in the
Town Manager's Office identified in section 1.2.
1.6 The Town reserves the right to reject any or all proposals at its sole discretion,
without prejudice. Furthermore, the Town reserves the right to negotiate with any
proposer at its discretion.
1.7 Proposals shall be opened and recorded on Monday, June 15, 2026 at 10:00a.m.
in the Hearing Room, East Longmeadow Town Hall, 60 Center Square, East
Longmeadow, MA 01028.
1.8 Nothing herein is intended to exclude any responsible Proposer or in any way
restrain competition. All responsible Proposers are encouraged to submit proposals.
1.9 The following meaning are attached to the defined words when used in the RFP.
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* The "Town" shall mean the Town of East Longmeadow.
* "Suite 100" shall mean the lease space that is subject of this RFP.
* "Property" shall mean Suite 100 and the building at 382 North Main Street, East
Longmeadow, Massachusetts, collectively.
* "Proposer" means the person, firm, or corporation submitting a proposal in response to
the RFP.
* "Minimum and Mandatory Evaluation Criteria" means the criteria for determining the
relative merits of both the proposed plans and the proposed Lessee.
* "Comparative Evaluation Criteria" means the criteria for determining the relative merits
of both the proposed plans and proposed Lessee.
* "Preferred Proposer" means the Proposer that is selected through this RFP.
* "Lease" means the lease agreement entered into by Preferred Proposer and the Town
that is the subject of the RFP.
* "Lessee" means the Preferred Proposer that enters into a lease with the Town through
this RFP.
* "Base Rent" means the fixed minimum amount of rent Lessee is required to pay for
renting the Suite 100, as negotiated and specified in the Lessee agreement. Proposers
should take into account the fair market rent as determined by the Town and provided
in Section 4 below.
2. PROPERTY DESCRIPTION
The Town of East Longmeadow is offering for lease approximately 4800 square feet of
commercial bank and/or financial office space (hereinafter referred to as "Suite 100")
located on the first floor of the commercial office building at 382 North Main Street,
East Longmeadow, Massachusetts (collectively referred to as the "Property").
The Property is Zoned in the Commercial District. Operations must be consistent with
the permitted uses in said district.
The Property was constructed in 1996, is served by forced hot air gas fired furnace
and central air conditioning. Suite 100 was previously occupied by a national or state-
chartered retail banking or savings and loan institution and is presently equipped with
the following:
a. Night Deposit Head and Receiving Safe
b. Vault
c. Safe Deposit Boxes
d. Teller Counters
e. ATM Machine
f. NCR5688 Kiosk; and
g. Drive-Up Window
Any removal and/or alteration to the features listed above of Suite 100 shall require
complete restoration of the wall and all other components of both the interior and
exterior of the Property in a manner that maintains the architectural integrity of the
remainder thereof.
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The proposer shall include and provide a description of any proposed alterations,
installations, additions or improvements, other than moveable furniture and movable
trade fixtures to Suite 100, including any removal or alteration of the aforementioned
features listed above as a-g. All alterations, installations, additions or improvements
proposed shall be made at the expense of the Lessee performed promptly and in a
good and workmanlike manner and shall be performed in such a manner that no
mechanic's, materialman's or other similar liens shall attach to the Lessee's interest
and in no such event shall the Lessee permit, or be authorized to permit any such liens
or other claims to be asserted against the Town, its rights, estate and interest with
respect to the Property or the Lease.
All alterations, installations, additions or improvements other than movable furniture
and movable trade fixtures made by the Lessee to Suite 100 shall remain upon and be
surrendered with Suite 100 and become the property of the Town at the expiration or
termination of the Lease or the Lessee's right of possession, provided however that the
Town may require the Lessee at the Lessee's cost, to remove or restore said
alterations at the Town's request.
3. LEASE TERMS AND CONDITIONS
The Town will give preference to proposals that accommodate specific lease terms
over higher rent due to the Town's ultimate intent to convert all available suites after
the four-year term to Town Hall offices. The terms of the Lease may be subject to
negotiation, provided, however, that the Lease shall include terms substantially similar
to the following:
3.1 Suite 100 is delivered to Lessee and Lessee accepts Suite 100 in its present
condition "AS IS," it being agreed that Lessee has had an opportunity to
examine Suite 100 in all respects, that the Town has made no representations
or warranties of any kind with respect thereto, and that the Town shall have no
obligation to do any work on, or make any improvements to Suite 100 of the
condition thereof.
3.2 No broker's commission shall be paid by the Town, and Lessee shall indemnify
and hold harmless the Town from any claims for such commission.
3.3 Lessee agrees to indemnify and to hold the Town harmless from any and all
claims arising from Lessee's use of Suite 100 and/or the Property for the
conduct of its business or from any activity, work, construction and hold
harmless the Town from and against any and all claims arising from any
breach or default in the performance of any obligation on Lessee's part to be
performed under the terms of the Lease, or arising from any act or omission of,
or due to the negligence of the Lessee, or any officer, agent, employee, guest
or invitee of the Tenant, and from and against all costs, attorney's fees,
expenses and liabilities incurred in or related to any such claim or any action or
proceeding brought thereon.
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3.4 Lessee agrees to obtain and maintain in full force from the commencement
date of the Lease, until the expiration or other termination thereof, and
thereafter so long as the Tenant is in occupancy of any party of Suite 100, a
policy or policies of comprehensive commercial general liability insurance and
property insurance covering damage to or loss of personal property, fixtures
and equipment of the Lessee in such amounts as required by the Town.
Additionally, Lessee shall maintain all additional worker's compensation and
employee's liability insurance coverage and/or other coverages in such
amounts as required by the Town.
4. RENT & UTILITIES
The Town is interested in proposers who will lease Suite 100 at fair market rent, which
the Town has determined to be $26.50 per square foot. Proposers should take this into
account when preparing a proposal for consideration by the Town. Such amount shall
be referred to as "Base Rent".
Proposers are informed that the Lease shall be triple next lease, and that all costs,
expenses and obligations of any kind relating to the Property, including without
limitation all construction, alterations, maintenance, repairs, restoration, reconstruction
and replacement that may arise or become due during the terms of the Lease shall be
paid by Lessee at Lessee's sole cost and expense. All payments of rent shall be
absolutely net to the Town so that this Lease shall yield to the Town the specified rent
herein specified in each year during the term of the Lease free of any taxes,
assessments, charges, impositions or deductions of any kind charged, assessed or
imposed on or against Suite 100.
In addition to base rent the Lessee shall be responsible for utilities, taxes and
insurance for Suite 100 and shall be responsible for common area maintenance
expense and/or operating expenses paid or incurred by the Town because of or in
connection with the ownership, management, operation, repair, maintenance, or
security of the Property and the shared common areas.
5. INSTRUCTIONS AND CONDITIONS FOR PROPOSERS.
5.1 Each proposal submitted shall contain one original.
5.2 The successful Proposer shall execute a standard lease agreement for real
estate.
5.3 Each Proposer shall be required to execute the forms and certifications
attached hereto, as identified in "Required Proposal Submission Forms" below.
5.4 The Town reserves the right to interview or to seek additional information from
any Proposer after the opening of Proposals but before entering into a lease
agreement to reject a Proposal if it deems it to be in the best interests of the
Town and to award a lease to the next qualified Proposer.
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5.5 All Proposals shall be deemed to be public records with the meaning of M.G.L.
C. 4, S. 7 (26). If any Proposer believes that the RFP requires the disclosure of
technical, proprietary, or trade secret information that the Proposer is not
willing to make public, they may submit such information in separate envelope
clearly marked, which will be returned to the Proposer following the designation
of a successful Proposal.
5.6 Proposals may be corrected, modified, or withdrawn prior to the deadline for
submission of RFPs by submitting the required number of copies of such
correction, modification, withdrawal or a new submission, clearly marked on the
outside envelope with the appropriate heading, by the deadline listed in
Section 1.5. Proposals may not be rewritten or modified for a period of (60)
days after they are opened.
5.7 False or misleading information regarding any material matter shall be grounds
of rejection of the Proposal or, if discovered after the award, shall be subject to
termination of the agreement.
5.8 Written questions concerning the RFP must be submitted to the Town
Manager's Office at the address listed in Section 1.2 no later than Friday, June
5th. The Town will endeavor but shall not be required to answer any such
requests for information. If it does, the answer shall be provided to all
Proposers that have obtained copies of this RFP that have registered with the
Town via the Town Manager's Office.
5.9 Addenda: It shall be the responsibility of those Proposers that obtain RFP
documents to register with the Town their contact information including:
Firm/Individual Name; Address; Phone and Email. This registration will be
done at the time a Proposer makes a request for RFP documents in person or
by telephone. If a Proposer obtains documents from the Town's website, they
must still register this information with the Town to receive addenda.
Registration can be made in person or by telephone. The Town shall not be
responsible for issuing Addenda to Proposers that do not register their
information with the Town.
5.10 All proposals submitted in response to the RFP shall include at minimum
the information specified in the "Proposal Submission Requirements" provided
below.
6. PROPOSAL SUBMISSION REQUIREMENTS
This section provides information concerning this form and required contents of
proposals submitted in response to this RFP. All proposals must comply with the
requirements of this section in order to be considered for evaluation by the Town.
Proposals must be sealed and clearly marked "382 NORTH MAIN ST. LEASE RFP"
outside of the envelope or package submitted.
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Price proposals must be submitted with the RFP. Price proposals must be submitted in
a separate, sealed envelope within the main proposal envelope and clearly marked
"PRICE PROPOSAL."
Each proposal submitted shall contain one original and must be submitted in a sealed
envelope to the Town Manager's Office by:
DATE: Monday, June 15th
TIME: 10:00 a.m.
PLACE: Town Manager's Office, 60 Center Square, East Longmeadow,
01028
The Town reserves the right to cancel a request for proposals, or other solicitation, or
may reject in whole or in part any and all proposals if it is determined that cancellation or
rejection serves the best interests of the Town. The Town also reserves the right to
negotiate with any proposer at its discretion.
Each Proposal must include the following at minimum:
6.1 Letter of Transmittal
A letter of transmittal signed by an officer authorized to bind the proposer, which letter
must identify all parties to the proposal, include the name, address and telephone and
fa of the person(s) authorized to submit and discuss the proposal. The letter must
clearly state the intention of the proposer, if selected, to enter into a lease with the
Town, within lease term specified, and in accordance with the terms and conditions
specified in the proposal and this RFP document.
6.2 Intended Use, Compatibility
Provide a description of the intended use of the property, which must conform to the
parameters set forth in this RFP and how that use will be compatible with Suite 100 and
the use of the Property. Additionally, the proposal must describe and improvements
and/or build-out or other work that the proposer intends to make to Suite 100, and the
ability of the proposer to obtain responsible entities that will perform such work and the
required maintenance thereof.
6.3 Financial Responsibility
It is important to determine the financial viability of the proposer. The proposal must
include copies of financial statements of the proposer from the last two years. In order
to evaluate the proposer's financial capacity, the Town may contact credit references.
Please include the company name, contact person, address and phone number of at
least three credit references, at least one of which must be a bank or credit institution.
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6.4 Proposal Submission Forms
Complete and sign the required forms and certifications included in the RFP:
a. Rent Proposal Form
b. Certificate of Non-Collusion (Form A);
c. Certificate of Tax Compliance (Form B);
d. Certificate of Authority (Form C); and
e. Disclosure of Beneficial Interests as required by M.G.L. c. 7, 40J (Form D).
7. EVALUATION OF PROPOSALS AND CONTRACT AWARD
The Lease will be awarded to the proposer submitting the MOST ADVANTAGEOUS
proposal, as determined by the Town, based on an evaluation using the criteria
listed in this RFP. A Selection Committee will evaluate proposals and determine the
proposer to be awarded the contract. The Selection Committee will evaluate each
proposal as follows:
* Proposals must meet all submission requirements listed in this RFP.
* Proposals will be evaluated to determine if all the Minimum Requirements
listed in this RFP are satisfied.
* The proposals will be ranked based on the Comparative Criteria listed in
this RFP. The proposer with the MOST ADVANTAGEOUS proposal, as
determined by the Selection Committee, will receive the highest ranking.
Only responsive proposals, that is, those meeting all Minimum
Requirements, will be ranked by the Selection Committee.
7.1 Minimum Requirements
The Town will conduct a preliminary review of each proposal to determine whether it meets
the minimum criteria listed below. Proposals that do not meet these minimum criteria will be
disqualified from further consideration.
* The proposal includes all information specified in the section entitled
"Proposal Submission Requirements." The proposer agrees to meet the
Town's terms and conditions.
* The proposer has the capacity, integrity and reliability to perform under the lease.
7.2 Comparative Criteria
The selection committee will evaluate proposals, according to the following
Comparative Criteria:
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a. Proposed Use: the proposer must show how it intends to utilize Suite 100
as required by this RFP.
b. Compatibility: the compatibility of the proposed use of Suite 100 and Suite
100's current build out retail banking or savings and loan institution and
present features and the other commercial lessees that currently
occupy the Property.
c. Alterations: the anticipated alterations, installations and/or additions of Suite
100 by the proposer and impact on the Property, the other lessees and the
Town caused by said alterations given limited four (4) year term of the
Lease.
d. Proposed Payments: the overall price that the proposer proposes to pay for
the lease including escalation clauses.
e. Property Management Experience: the proposer's track record and
experience with regard to leasing properties.
f. Financial Capacity: the proposer's financial capacity to support the lease
proposal as submitted, including its financial history of the past ten (10)
years including, but not limited to, all other real estate owned or leased and
any bankruptcies filed will be considered.
7.3 Award of Contract
The Town reserves the right to award the contract to the proposer whose proposal is
determined by the Town, based upon the comparative criteria in this RFP, to be the
most advantageous proposal. Should the selected finalist fail to enter into a lease with
the Town within sixty (60) days after award of the lease, the Town reserves the
right to award the lease to the next most advantageous bidder. Alternatively, the Town
may choose reject all proposals and/or to reissue the RFP if the same is in the best
interest of the Town.
All proposals, including the price stated therein, submitted in response to this Request
for Proposals must remain firm for one hundred and eighty (180) days following the
bid opening.
7.4 Rejection of Proposals
The Town will disqualify any Proposals it determines to be unresponsive, including, but
not limited to, the following:
* Proposals determined to be non-responsive to any requirement of this RFP;
* Proposals that fail to meet the Minimum Requirements listed in this RFP;
* Proposals that are received after the submission deadline;
* Proposals in which the proposer misrepresents or provides demonstrably false
information
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