East Longmeadow RFP for Lease of Bank Space at 382 N. Main St

Agency:	Town of East Longmeadow
State:	Massachusetts
Type of Government:	State & Local
NAICS Category:	531120 - Lessors of Nonresidential Buildings (except Miniwarehouses)
Posted Date:	May 13, 2026
Due Date:	Jun 15, 2026
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Bid Title:	East Longmeadow RFP for Lease of Bank Space at 382 N. Main St
Category:	Town Manager
Status:	Open

Description:

The Town of East Longmeadow, acting by and through its Town Manager is accepting proposals from qualified proposers to lease the bank office space located in the Town-owned building at 382 North Main Street, East Longmeadow, Massachusetts for a term of four (4) years without the option to renew and/or extend the lease term.

Estimated value at $127,200 annual base rent plus an estimated $55,200 in utilities/common area maintenance annually

Lease to begin mid-March/April 2027, see attached for more details

Publication Date/Time:

5/13/2026 10:00 AM

Closing Date/Time:

6/15/2026 10:00 AM

Submittal Information:

townmanager@eastlongmeadowma.gov

Bid Opening Information:

on Monday, June 15, 2026 at 10

Contact Person:

Town Manager's Office
60 Center Square
East Longmeadow, MA 01028
Phone: (413) 525-5400 ext. 1100

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TOWN OF EAST LONGMEADOW

REQUEST FOR PROPOSALS

LEASE OF BANK SPACE AT 382 NORTH MAIN STREET

The Town of East Longmeadow, acting by and through its Town Manager is accepting

proposals from qualified proposers to lease the bank office space located in the Town-

owned building at 382 North Main Street, East Longmeadow, Massachusetts for a term of

four (4) years without the option to renew and/or extend the lease term.

The Request for Proposals (RFP) documents may be obtained by contacting the Town

Manager’s Office, 60 Center Square, East Longmeadow, MA 01028. Phone (413) 525-

5400 ext. 1100 and at www.eastlongmeadowma.gov. RFP documents are available

Thursday, May 21st at 8:00 a.m. until Friday, June 5th at 4:00 p.m. Submission

deadline is Monday, June 15th at 10:00 a.m. The Town reserves the right to reject any

and all proposals.

Ad published in the Central Register on Wednesday, May 13, 2026, in the Springfield

Republican on Thursday, May 21, 2026 and Thursday, May 28, 2026.

1049303.1

1. PROCEDURE FOR OBTAINING SUBMITTING REQUEST FOR PROPOSALS

1.1All potential proposers are advised that the Town is conducting this procurement

under the "REQUEST FOR PROPOSAL" (RFP) process under t h e

M assachusetts Uniform Procurement Act Chapter 30B.

1.2Copies of this RFP will be available beginning Thursday, May 21st at 8:00 a.m.

until Friday, June 5th at 4:00 p.m., and may be obtained by requesting a copy

in person or mail from the following:

Town Manager's Office

60 Center Square

East Longmeadow, MA 01028

Phone: (413) 525-5400 ext. 1100

The RFP will also be available on the Town of East Longmeadow's website at:

www.eastlongmeadowma.gov Click on "Business;" then "Bids."

1.3Proposals must be sealed and clearly marked “382 NORTH MAIN ST. LEASE

RFP” outside of the envelope or package submitted.

1.4Price proposals must be submitted with the RFP. Price proposals must be

submitted in a separate, sealed envelope within the main proposal envelope and

clearly marked "PRICE PROPOSAL."

1.5 Proposals are due no later than Monday, June 15, 2026 at 10:00a.m. in the

Town Manager's Office identified in section 1.2.

1.6 The Town reserves the right to reject any or all proposals at its sole discretion,

without prejudice. Furthermore, the Town reserves the right to negotiate with any

proposer at its discretion.

1.7 Proposals shall be opened and recorded on Monday, June 15, 2026 at 10:00a.m.

in the Hearing Room, East Longmeadow Town Hall, 60 Center Square, East

Longmeadow, MA 01028.

1.8 Nothing herein is intended to exclude any responsible Proposer or in any way

restrain competition. All responsible Proposers are encouraged to submit proposals.

1.9 The following meaning are attached to the defined words when used in the RFP.

1049303.1

• The “Town” shall mean the Town of East Longmeadow.

• “Suite 100” shall mean the lease space that is subject of this RFP.

• “Property” shall mean Suite 100 and the building at 382 North Main Street, East

Longmeadow, Massachusetts, collectively.

• “Proposer” means the person, firm, or corporation submitting a proposal in response to

the RFP.

• “Minimum and Mandatory Evaluation Criteria” means the criteria for determining the

relative merits of both the proposed plans and the proposed Lessee.

• “Comparative Evaluation Criteria” means the criteria for determining the relative merits

of both the proposed plans and proposed Lessee.

• “Preferred Proposer” means the Proposer that is selected through this RFP.

• “Lease” means the lease agreement entered into by Preferred Proposer and the Town

that is the subject of the RFP.

• “Lessee” means the Preferred Proposer that enters into a lease with the Town through

this RFP.

• “Base Rent” means the fixed minimum amount of rent Lessee is required to pay for

renting the Suite 100, as negotiated and specified in the Lessee agreement. Proposers

should take into account the fair market rent as determined by the Town and provided

in Section 4 below.

2. PROPERTY DESCRIPTION

The Town of East Longmeadow is offering for lease approximately 4800 square feet of

commercial bank and/or financial office space (hereinafter referred to as “Suite 100”)

located on the first floor of the commercial office building at 382 North Main Street,

East Longmeadow, Massachusetts (collectively referred to as the “Property”).

The Property is Zoned in the Commercial District. Operations must be consistent with

the permitted uses in said district.

The Property was constructed in 1996, is served by forced hot air gas fired furnace

and central air conditioning. Suite 100 was previously occupied by a national or state-

chartered retail banking or savings and loan institution and is presently equipped with

the following:

a. Night Deposit Head and Receiving Safe

b. Vault

c. Safe Deposit Boxes

d. Teller Counters

e. ATM Machine

f. NCR5688 Kiosk; and

g. Drive-Up Window

Any removal and/or alteration to the features listed above of Suite 100 shall require

complete restoration of the wall and all other components of both the interior and

exterior of the Property in a manner that maintains the architectural integrity of the

remainder thereof.

1049303.1

The proposer shall include and provide a description of any proposed alterations,

installations, additions or improvements, other than moveable furniture and movable

trade fixtures to Suite 100, including any removal or alteration of the aforementioned

features listed above as a-g. All alterations, installations, additions or improvements

proposed shall be made at the expense of the Lessee performed promptly and in a

good and workmanlike manner and shall be performed in such a manner that no

mechanic’s, materialman’s or other similar liens shall attach to the Lessee’s interest

and in no such event shall the Lessee permit, or be authorized to permit any such liens

or other claims to be asserted against the Town, its rights, estate and interest with

respect to the Property or the Lease.

All alterations, installations, additions or improvements other than movable furniture

and movable trade fixtures made by the Lessee to Suite 100 shall remain upon and be

surrendered with Suite 100 and become the property of the Town at the expiration or

termination of the Lease or the Lessee’s right of possession, provided however that the

Town may require the Lessee at the Lessee’s cost, to remove or restore said

alterations at the Town’s request.

3. LEASE TERMS AND CONDITIONS

The Town will give preference to proposals that accommodate specific lease terms

over higher rent due to the Town’s ultimate intent to convert all available suites after

the four-year term to Town Hall offices. The terms of the Lease may be subject to

negotiation, provided, however, that the Lease shall include terms substantially similar

to the following:

3.1 Suite 100 is delivered to Lessee and Lessee accepts Suite 100 in its present

condition “AS IS,” it being agreed that Lessee has had an opportunity to

examine Suite 100 in all respects, that the Town has made no representations

or warranties of any kind with respect thereto, and that the Town shall have no

obligation to do any work on, or make any improvements to Suite 100 of the

condition thereof.

3.2 No broker’s commission shall be paid by the Town, and Lessee shall indemnify

and hold harmless the Town from any claims for such commission.

3.3 Lessee agrees to indemnify and to hold the Town harmless from any and all

claims arising from Lessee’s use of Suite 100 and/or the Property for the

conduct of its business or from any activity, work, construction and hold

harmless the Town from and against any and all claims arising from any

breach or default in the performance of any obligation on Lessee’s part to be

performed under the terms of the Lease, or arising from any act or omission of,

or due to the negligence of the Lessee, or any officer, agent, employee, guest

or invitee of the Tenant, and from and against all costs, attorney’s fees,

expenses and liabilities incurred in or related to any such claim or any action or

proceeding brought thereon.

1049303.1

3.4 Lessee agrees to obtain and maintain in full force from the commencement

date of the Lease, until the expiration or other termination thereof, and

thereafter so long as the Tenant is in occupancy of any party of Suite 100, a

policy or policies of comprehensive commercial general liability insurance and

property insurance covering damage to or loss of personal property, fixtures

and equipment of the Lessee in such amounts as required by the Town.

Additionally, Lessee shall maintain all additional worker’s compensation and

employee’s liability insurance coverage and/or other coverages in such

amounts as required by the Town.

4. RENT & UTILITIES

The Town is interested in proposers who will lease Suite 100 at fair market rent, which

the Town has determined to be $26.50 per square foot. Proposers should take this into

account when preparing a proposal for consideration by the Town. Such amount shall

be referred to as “Base Rent”.

Proposers are informed that the Lease shall be triple next lease, and that all costs,

expenses and obligations of any kind relating to the Property, including without

limitation all construction, alterations, maintenance, repairs, restoration, reconstruction

and replacement that may arise or become due during the terms of the Lease shall be

paid by Lessee at Lessee’s sole cost and expense. All payments of rent shall be

absolutely net to the Town so that this Lease shall yield to the Town the specified rent

herein specified in each year during the term of the Lease free of any taxes,

assessments, charges, impositions or deductions of any kind charged, assessed or

imposed on or against Suite 100.

In addition to base rent the Lessee shall be responsible for utilities, taxes and

insurance for Suite 100 and shall be responsible for common area maintenance

expense and/or operating expenses paid or incurred by the Town because of or in

connection with the ownership, management, operation, repair, maintenance, or

security of the Property and the shared common areas.

5. INSTRUCTIONS AND CONDITIONS FOR PROPOSERS.

5.1 Each proposal submitted shall contain one original.

5.2 The successful Proposer shall execute a standard lease agreement for real

estate.

5.3 Each Proposer shall be required to execute the forms and certifications

attached hereto, as identified in “Required Proposal Submission Forms” below.

5.4 The Town reserves the right to interview or to seek additional information from

any Proposer after the opening of Proposals but before entering into a lease

agreement to reject a Proposal if it deems it to be in the best interests of the

Town and to award a lease to the next qualified Proposer.

1049303.1

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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East Longmeadow RFP for Lease of Bank Space at 382 N. Main St

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