East Alley Wall Replacement - ITB
| Agency: | Village of North Palm Beach |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Nov 12, 2025 |
| Due Date: | Dec 18, 2025 |
| Solicitation No: | ITB 2026-PW-04 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
ITB 2026-PW-04
|
| Bid Title: |
East Alley Wall Replacement - ITB
|
| Category: | North Palm Beach Bids |
| Status: | Open |
|
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INVITATION TO BID
ITB 2026-PW-04
East Alley Wall Replacement
Village of North Palm Beach
501 US Highway One
North Palm Beach, Florida 33408-4906
Village of North Palm Beach
ITB 2026-PW-04
Advertisement Date – November 12, 2025
Village of North Palm Beach
INVITATION TO BID
ITB 2026-PW-04
East Alley Wall Replacement
The Village of North Palm Beach is seeking Bids from qualified firms to reconstruct the existing
wall located along the Village-owned alleyway on the east side of U.S. Highway One known as
the East Alley Wall Replacement project.
Bid documents are available on the Village of North Palm Beach website at http://www.village-
npb.org/bids.aspx, www.demandstar.com, or by contacting the Village Public Works
Department at (561) 691-3440.
Sealed Bids must be clearly marked “ITB 2026-PW-04, East Alley Wall Replacement” and
delivered to the Village Clerk at 501 US Highway One, North Palm Beach, Florida, 33408. The
deadline for submission of bids is Thursday, December 18, 2025 at 2:00 p.m. EST. Bids
submitted after the established deadline will not be accepted and will be returned to the sender
unopened
A pre-bid meeting is scheduled for Tuesday, December 2, 2025 at 10:30 a.m. EST. The meeting
will be held in the main conference room of the North Palm Beach Village Hall, located at 501
US Highway 1, North Palm Beach, FL.
It is the responsibility of the Bidder to ensure all pages are included in the submission. All
Bidders are advised to closely examine the Bid documents. Any questions regarding the
substance of the Invitation to Bid documents or the scope of services must be submitted in
writing via email to Jamie Mount, Public Works, jmount@village-npb.org. The last day/time
to submit questions will be Thursday, December 11, 2025 at 2:00 p.m. EST.
The Village reserves the right to accept or reject any or all Bids, in whole or in part, with or
without cause, to waive any irregularities and/or technicalities, and to select the Bidder that it
deems will best serve the interests of the Village.
VILLAGE OF NORTH PALM BEACH, FLORIDA
Chuck Huff, Village Manager
Publish:
Date:
Palm Beach County Legal Notices Website
November 12, 2025
Publish:
Date:
DemandStar
November 12, 2025
Publish:
Date:
Village of NPB Website
November 12, 2025
Village of North Palm Beach
ITB 2026-PW-04
Advertisement Date – November 12, 2025
TABLE OF CONTENTS
SECTION
1. General Terms and Conditions
2. Special Terms and Conditions
3. Technical Specifications, Statement of Work, or Scope of Services
4. Company Summary Information and Pricing Schedule
5. Bid Form
6 Acknowledgement of Addenda
7. Signature Page
8. Affidavits
9. Exhibits
10. Solicitation Summary
(MUST BE INCLUDED AS A HARD-COPY IN THE BID PACKAGE)
PAGE
4
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40
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Village of North Palm Beach
ITB 2026-PW-04
Advertisement Date – November 12, 2025
SECTION 1
GENERAL TERMS AND CONDITIONS
and any accompanying documentation. The vendor is
required to submit with its Bid a signed “Acknowledgment of
Addenda” form when any addenda have been issued.
1.1
DEFINITIONS
1.4
LEGAL REQUIREMENTS
Bid: any offer(s) submitted in response to an Invitation to Bid.
This Solicitation is subject to all legal requirements contained
in the applicable Village Ordinances and Resolutions, as well
Bidder: person or firm submitting a Bid in response to an
as all applicable local, State, and Federal laws and
Invitation to Bid.
regulations.
Bid Solicitation, Solicitation, or Invitation to Bid: this 1.5
Solicitation documentation, including any and all addenda.
Bid Submittal Form: describes the goods or services to be
purchased and must be completed and submitted with the
Bid.
Village: shall refer to the Village of North Palm Beach, Florida.
Contract or Agreement: The Invitation to Bid, all addenda
issued thereto, all affidavits, the signed agreement, and all 1.6
related documents which comprise the totality of the Contract
or agreement between the Village and the Bidder.
Contractor: successful Bidder or Bidder who is awarded a
Contract to provide goods or services to the Village.
1.7
Public Works Department: The Public Works Department of
the Village of North Palm Beach, Florida.
Responsible Bidder: A Bidder which has the capability in all
respects to perform in full the Contract requirements, as
stated in the Invitation to Bid, and the integrity and reliability
that will assure good-faith performance.
CHANGE OF BID
Prior to the scheduled Bid opening, a Bidder may change its
Bid by submitting a new Bid (as indicated on the cover page)
with a letter on the firm’s letterhead, signed by an authorized
agent stating that the new submittal replaces the original
submittal. The new submittal shall contain the letter and all
information as required for submitting the original Bid. No
changes to a Bid will be accepted after the Bid has been
opened.
WITHDRAWAL OF BID
A Bid shall be irrevocable unless the Bid is withdrawn as
provided herein. Only a written letter received by the Public
Works Department prior to the Bid opening date may
withdraw a Bid.
CONFLICTS WITHIN THE BID SOLICITATION
Where there appears to be a conflict between the General
Terms and Conditions, Special Conditions, the Technical
Specifications, the Bid Submittal Form, or any addendum
issued, the order of precedence shall be: the last addendum
issued, the Bid Submittal Form, the Technical Specifications,
the Special Conditions, and then the General Terms and
Conditions.
Responsive Bidder: A Bidder whose Bid conforms in all 1.8
PROMPT PAYMENT TERMS
material respects to the terms and conditions included in the
It is the policy of the Village of North Palm Beach that payment
Invitation to Bid.
for all purchases by Village departments shall be made in a
timely manner. The Village will pay the awarded Bidder upon
1.2
CONE OF SILENCE
This Invitation to Bid is subject to the “Cone of Silence”
receipt and acceptance of the goods or services by a duly
authorized representative of the Village. In accordance with
provisions of Section 2-355 of the Palm Beach County Code of
Section 218.74, Florida Statutes, the time at which payment
Ordinances. This limits and requires documentation of
shall be due from the Village shall be forty-five (45) days from
communications between potential Bidders and/or Bidders on
receipt of a proper invoice. Proceedings to resolve disputes
Village Solicitations, the Village’s professional staff, and the
Village Council members.
for payment of obligations shall be concluded by final written
decision of the Village Manager or designee, not later than
sixty (60) days after the date on which the proper invoice was
1.3
ADDENDUM
received by the Village.
The Public Works Department may issue an addendum in
response to any inquiry received, prior to the close of the 1.9
DISCOUNTS (PROMPT PAYMENTS)
Solicitation period, which changes, adds, or clarifies the terms,
provisions, or requirements of the Solicitation. The Bidder
should not rely on any representation, statement, or
Discounts will not be applicable to this contract.
explanation, whether written or verbal, other than those 1.10 PREPARATION OF BIDS
made in the Solicitation document or in the addenda issued.
The Bid forms define requirements of items to be purchased,
Where there appears to be a conflict between the Solicitation
and must be completed and submitted with the Bid. Use of
and any addenda, the last addendum issued shall prevail. It is
any other forms may result in the rejection of the Bidder’s
the vendor’s responsibility to ensure receipt of all addenda,
offer. The Bid submittal forms must be legible. Bidders shall
Page | 4
use typewriter, computer, or ink. All changes must be crossed
out and initialed in ink. Failure to comply with these
requirements may cause the Bid to be rejected.
An authorized agent of the Bidder’s firm must sign the Bid
submittal form. Failure to sign the Signature Page of the Bid
shall render the Bid non-responsive.
Village of North Palm Beach
ITB 2026-PW-04
Advertisement Date – November 12, 2025
The Bid Solicitation, any addenda and/or properly executed
modifications, the signed Agreement, the awarded Bid, the
purchase order, and any change order(s) shall constitute the
Contract.
The Public Works Director will decide all tie Bids.
The Bidder may be considered non-responsive if Bids are
conditioned upon modifications, changes, or revisions to the
terms and conditions of this Solicitation.
Award of this Bid may be predicated on compliance with and
submittal of all required documents as stipulated in the Bid
Solicitation.
The Bidder may submit alternate Bid(s) for the same
The Village reserves the right to request and evaluate
Solicitation provided that such offer is allowable under the
additional information from any Bidder after the submission
terms and conditions. The alternate Bid must meet or exceed
deadline as the Village deems necessary.
the minimum requirements and be submitted as a separate
Bid submittal marked “Alternate Bid”.
1.13 CONTRACT EXTENSION
Contract extensions will not be applicable to this contract.
When there is a discrepancy between the unit prices and any
extended prices, the unit prices will prevail.
1.14 WARRANTY
All warranties express and implied shall be made available to
Late Bids will not be accepted and will be returned to the
the Village for goods and services covered by this Bid
sender unopened. It is the Bidder’s responsibility to ensure
Solicitation. All goods furnished shall be fully guaranteed by
timely delivery by the due date and time, and at the place
the awarded Bidder against factory defects and
stated in this Solicitation. No exceptions will be made due to
workmanship. At no expense to the Village, the awarded
weather, carrier, traffic, illness, or other issues.
Bidder shall correct any and all apparent and latent defects
that may occur within the manufacturer’s standard warranty.
1.11 CANCELLATION OF BID SOLICITATION
The Village of North Palm Beach reserves the right to cancel, 1.15 ESTIMATED QUANTITIES
in whole or in part, any Invitation to Bid when, at the sole
Estimated quantities or dollars are for Bidder’s guidance only:
discretion of the Village, it is in the best interest of the Village.
(a) estimates are based on the Village’s anticipated needs
and/or usage; and (b) the Village may use these estimates to
1.12 AWARD OF CONTRACT
determine the low Bidder. No guarantee is expressed or
The Contract may be awarded to the responsive and
implied as to quantities or dollars that will be used during the
responsible Bidder meeting all requirements as set forth in the
Contract period. The Village is not obligated to place any
Solicitation. The Village reserves the right to reject any and all
order for the given amount subsequent to the award of this
Bids, to waive irregularities or technicalities, and to re-
Bid Solicitation.
advertise for all or any part of this Bid Solicitation as deemed
in its best interest. The Village shall be the sole judge of its 1.16 NON-EXCLUSIVITY
best interest.
It is the intent of the Village to enter into an agreement with
the awarded Bidder that will satisfy its needs as described
The Village reserves the right to reject any and all Bids if it is
herein. However, the Village reserves the right as deemed in
determined that prices are excessive, best offers are
its best interest to perform, or cause to be performed, the
determined to be unreasonable, or it is otherwise determined
work and services, or any portion thereof, herein described in
by the Village, at the sole discretion of the Village, to be in the
any manner it sees fit, including but not limited to, award of
Village’s best interest to do so.
other Contracts, use of any Contractor, or perform the work
with its own employees.
The Village reserves the right to negotiate prices with the
responsive and responsible low Bidder, provided that the 1.17 CONTINUATION OF WORK
scope of work of this Solicitation remains the same.
Any work that commences prior to and will extend beyond the
expiration date of the current Contract period shall, unless
The Bidder’s performance as a prime Contractor or
terminated by mutual written agreement between the Village
subcontractor on previous Village Contracts may be taken into
and the successful Bidder, continue until completion at the
account in evaluating the Bid received for this Bid Solicitation.
same prices, terms, and conditions.
The Village will provide a copy of the Bid Tabulation to all
Bidders responding to this Solicitation.
1.18 LAWS AND REGULATIONS
The awarded Bidder shall comply with all laws and regulations
applicable to provide the goods or services specified in this Bid
Solicitation. The Bidder shall be familiar with all federal, state,
Page | 5
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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