Early Childhood Transportation

RFP # WRESA-48-2026-2027-04

REQUEST FOR PROPOSALS FOR EARLY CHILDHOOD TRANSPORTATION SERVICES

BID SUMMARY

Commodity/Service Being Requested: Early Childhood Transportation Services

Type of Solicitation: Request for Proposals (RFP) - Wayne RESA, in partnership with the CoPro+ cooperative purchasing program managed by the Public Procurement Institute of Michigan (PPIM), a nonprofit organization, is competitively bidding and awarding a Master Agreement to a Contractor or Contractors for Early Childhood Transportation Services.

Type of Resulting Contract: Statewide Cooperative Contract - As a result of this RFP, Wayne RESA will work with the CoPro+ cooperative purchasing program to market and extend the resulting Contract to other public municipalities, non-profit organizations and schools statewide in having access to Contract(s) for Early Childhood Transportation Services. This Contract will enable public municipalities, non-profit organizations, and schools to "piggyback" and purchase Early Childhood Transportation services on an "as needed" basis from the Proposer(s). Proposers shall list which regions you will service and identify any limitations on service areas within Appendix A - Regional Map, within this RFP.

Resulting Contract Term: One (1) year with four (4) one-year renewal options. The base term for this Contract is for one (1) year. At the end of the initial term, this Agreement will be evaluated. If the parties agree that it is a mutually beneficial relationship, the Agreement may be extended through a signed Amendment by both parties for up to four (4) additional one (1) year options, which may be exercised individually or together.

*Responses received later than the specified deadline will be disqualified.

** Pre-Proposal Meeting is strongly encouraged, though it is not mandatory to attend. The Pre-Proposal Meeting will be held virtually via Microsoft Teams on June 26, 2026, at 10:00 a.m. Eastern Time. Please see the meeting link, ID, and passcode below.

Pre-Proposal Meeting:

Topic: Early Childhood Transportation

Day/Time: June 26, 2026, 10:00 AM Eastern Time (US and Canada)

Join:

Meeting ID: 261 139 348 269 045

Passcode: Gp77cX6R

Selected Proposers may be required to participate in interviews and/or make oral presentations. Failure of a Proposer to participate on the date scheduled may result in the rejection of the Proposer's proposal. In addition, Wayne RESA may decide to make site visits to the selected Proposers' reference sites or other sites provided by the Proposer.

Wayne RESA reserves the right to change this schedule as needed and all information provided by Wayne RESA in this RFP is offered in good faith. Individual items are subject to change at any time. Wayne RESA makes no certification that any item is without error.

The Sole Point of Contact During this Solicitation Process is:

Stacey Shaw

purchasing@resa.net

(989) 307-1307

Contacts with Wayne RESA Personnel: All contact with Wayne RESA regarding this RFP or any matter relating thereto must be sent to the following email:

Electronic forms of all bid documents are available online at:

If you experience any issues downloading the documents, contact Stacey Shaw at

Award of this proposal is contingent upon the approval of funding from Wayne RESA Board of Education.

Table of Contents

Solicitation Terms and Conditions can be found at as (DOC) CoPro+ Contract Terms and Conditions

SECTION 1.0 - PROPOSER RESPONSES TO SCOPE OF WORK AND PRICING

PROPOSAL RESPONSE GUIDELINES

The following are detailed guidelines for the format and content of your proposal submission. Please review the guidelines below in full prior to beginning your proposal.

Please respond to each requirement or question where necessary and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference the section within your response.

IMPORTANT NOTE: There are specific requirements for which acceptance must be simply acknowledged through a checkbox(es), and others that require further explanation. Click one checkbox and complete the entries as identified.

Proposal Section I - Executive Summary

This part of the response to the RFP should be limited to a brief narrative highlighting the supplier's proposal. The summary should contain as little technical jargon as possible and should be oriented toward non-technical personnel. The summary should describe the following:

Key differentiators in service offerings, account management, and value-added services proposed by your company.

Your understanding of the scope of requirements and the level to which your proposal has met the requirements.

High-level project execution plan and timeline for completion, outlining any equipment delays that could impact availability.

Risk management considerations.

Value and outcomes delivered to WRESA

Proposal Section II - Scope of Proposed Solution

Provide a description of the overall solution or methodology for Early Childhood Transportation Services. Include a high-level description of the steps of how the services will be provided and any associated value-added services/solution that meets the requirements. Confirm that the solution being provided is comprehensive. In addition, describe the methodology for solution delivery. Finally, describe the client relationship management approach (e.g., steering committee, status reporting).

Proposal Section III - Comprehensive List of Assumptions

Rather than have assumptions scattered throughout the proposal, WRESA requires that all assumptions be listed and explained in this section. Please ensure that all assumptions listed reference the appropriate section of the RFP and/or associated services.

1.1 Minimum Mandatory Requirements

All proposals will be reviewed for compliance with the minimum mandatory requirements. Proposals deemed non-responsive will be eliminated from further consideration.

Interested and qualified proposers that can demonstrate their ability to successfully provide the services requested under this RFP are invited to submit proposal(s), provided they meet the following:

The proposer must have a minimum of three (3) years of experience providing transportation services to schools or equivalent services comparable to those being requested in this proposal. Enter in Section 2.2 References.

1.2 Introduction and Background

Wayne RESA, established by the Michigan Legislature in 1960, is the largest of fifty-six (56) such agencies throughout the state. The Wayne RESA board is elected by one vote from each of the thirty-three (33) local Wayne County school district boards. WRESA provides a wide variety of services to thirty-three (33) public school districts and approximately ninety-seven (97) public school academies in Wayne County, Michigan; serving more than 260,000 students. WRESA, through various consortium arrangements, provides a variety of services to other educational agencies throughout the state of Michigan.

1.3 Scope of Work

The selected Contractor (Contractor) shall provide safe, reliable, and fully compliant transportation services for children ages three (3) to five (5) who are enrolled in the Great Start Readiness Program (GSRP). Services shall include daily student transportation using black-and-yellow school buses that meet all applicable federal and State of Michigan safety standards, with each vehicle staffed by a qualified driver and bus aide. The Contractor must adhere to all requirements outlined in the LARA Child Care Licensing transportation rules, Michigan Department of Education (MDE) and Pupil Transportation Advisory Committee (PTAC) guidelines, and all applicable child safety restraint, supervision, loading, unloading, and drop-off procedures. The Contractor must maintain all required documentation, support ISD reporting obligations, and ensure consistent, high-quality service delivery throughout the entire length of the Contract.

Wayne RESA's Program Overview & Service Expectations

Children Served

Estimated ten (10) to sixty (60) GSRP children, ages three (3) to five (5).

Daily transportation required for morning pick-up and afternoon drop-off.

Routes

Approximately two (2) to four (4) bus routes, subject to adjustment based on enrollment, geographic distribution, and efficiency. See Attachment B - Transportation Route.

Vehicle Requirements

All transportation must be provided using traditional black-and-yellow school buses.

Buses must meet all applicable Federal Motor Vehicle Safety Standards (FMVSS).

Buses must be equipped with:

Age-appropriate Child Safety Restraint Systems (CSRS).

Two (2) safety belt cutters that are accessible only to the driver and bus aide.

Proper anchorages and seating that meet FMVSS requirements.

Staffing Requirements

A bus aide/monitor is required on every bus, regardless of route size.

Drivers and aides must be trained in:

CSRS installation and use.

Safe loading/unloading procedures.

Emergency evacuation procedures.

Supervision of pre-school children.

Proposer Response:

Compliance Requirements

Licensing Rules

Contractor must comply with the Licensing and Regulatory Affairs (LARA) Licensing Rules for Child Care Centers - Part 4 Transportation (R 400.8701-R 400.8770), including but not limited to:

Physical assistance entering and exiting.

Ensuring no child is in transit for more than one continuous hour.

Ensuring children are never left unattended.

MDE & PTAC Guidelines

Contractor must adhere to Michigan Department of Education and Pupil Transportation Advisory Committee guidance, including:

Use of CSRS for pre-school children.

Regular inspection, cleaning, and maintenance of CSRS and anchorages.

Monitoring for recalls and expiration dates.

Disposal of outdated equipment.

Drop-Off Safety

Contractor must ensure:

Children are released only to a staff member, parent/guardian, or responsible adult designated by the parent.

Procedures are in place when no adult is present at the drop-off location.

Children are never left unattended at any time.

Background Checks

All staff must meet applicable background check requirements (See Section 1.10), as well as agree to drug and alcohol testing.

Contractor Responsibilities

Contractor must:

Support ISD documentation requirements.

Provide detailed invoices and ridership documentation as required.

Proposer Response:

Deliverables

Operational Deliverables

The Contractor must provide:

Safe, reliable daily transportation for all assigned routes.

Bus aides on every bus.

Required maintenance documentation and CSRS installation.

Emergency evacuation plans and drill logs.

Administrative Deliverables

Attendance and ridership logs.

Incident reports and safety documentation.

Monthly billing aligned with ISD requirements.

Proposer Response:

Performance Standards / Service Level Agreements (SLAs)

The awarded Contractor's performance will be continuously monitored by Wayne RESA throughout the term of the Contract. The following standards will be used to evaluate service quality, compliance, and responsiveness. These criteria may be used to inform Contract renewal, corrective action, and/or termination decisions.

Performance Rating Scale

4 - Exceeds Expectations: Consistently surpasses contractual requirements; proactive, high-quality service delivery.

3 - Meets Expectations: Fully compliant with contractual requirements; reliable and consistent performance.

2 - Needs Improvement: Inconsistent; corrective action may be required.

1 - Unsatisfactory: Fails to meet contractual requirements; subject to immediate corrective action or possible termination.

Performance Evaluation Criteria

Performance Monitoring & Corrective Action

Wayne RESA reserves the right to request documentation, including but not limited to:

On-time performance logs

Incident reports

CSRS inspection and maintenance records

Communication logs

If performance falls below "Meets Expectations" in any category:

Contractor may be required to submit a Corrective Action Plan (CAP) within five (5) business days.

Continued deficiencies may result in payment withholding, contract review, or termination. D

A zero-tolerance standard applies to:

Any instance of a child left unattended. Please note, if a student is left unattended, the driver should be terminated.

Serious safety or compliance violations

Proposer Response:

Student Discipline

The Contractor shall cooperate fully with Wayne RESA in addressing student discipline matters arising from the provision of Transportation Services. This includes, but is not limited to, reporting incidents, providing written documentation, and participating in follow-up actions as requested by Wayne RESA.

The Contractor shall adhere to all applicable Wayne RESA policies, procedures, and guidelines related to student conduct and discipline.

The Contractor shall ensure that all personnel comply with the requirements of the Family Educational Rights and Privacy Act (FERPA) and maintain strict confidentiality of all student information obtained in the course of performing services.

Proposer Response:

Inclement Weather Responsibilities

The Contractor shall support Wayne RESA in evaluating transportation safety during inclement weather conditions. Responsibilities include conducting road checks when requested and providing timely, accurate feedback regarding road and weather conditions that may impact student transportation.

The Contractor shall maintain effective communication with Wayne RESA regarding delays, route modifications, or safety concerns due to weather or other emergency conditions. The Contractor is expected to respond promptly to direction from Wayne RESA regarding service continuation, delay, or cancellation.

Proposer Response:

Emergency Evacuation and Relocation Services

The Contractor shall provide emergency transportation support for the evacuation and relocation of children, staff, and authorized personnel to the designated alternate site identified as the Wayne RESA Education Center, or to another location designated by the Agency in the event of an emergency within thirty (30) minutes.

Emergency situations may include, but are not limited to:

Fire or smoke conditions

Natural disasters or severe weather events

Utility failures

Hazardous material incidents

Security threats or law enforcement actions

Building system failures

Any other condition requiring immediate evacuation or relocation of program participants

The Contractor shall maintain the operational capability to respond to emergency evacuation requests during all hours in which transportation services are being provided under this agreement.

Proposer Response:

Cameras, GPS, and Vehicle Monitoring Systems

All buses utilized in the performance of this Contract shall be equipped with four (4) operational camera video surveillance systems and GPS tracking technology.

The Contractor shall be responsible, at its sole cost and expense, for the installation, maintenance, repair, and proper functioning of all video surveillance and GPS systems.

The Contractor agrees to cooperate fully with Wayne RESA in matters relating to the use, review, and disclosure of video and GPS data. This includes adherence to all Wayne RESA policies, procedures, and regulations governing access to and use of such data in connection with student discipline, safety, incident investigation, or other related matters.

The Contractor shall ensure that all data collected through these systems is securely stored and handled in compliance with applicable laws and regulations, including FERPA where student information is involved.

Proposer Response:

Reporting and Documentation

The Contractor shall maintain and provide the following reports and documentation as requested:

General Compliance Documentation

Documentation demonstrating compliance with all applicable federal, state, and local laws, including the Pupil Transportation Act (Michigan Public Act 8 of 1990).

Proof of compliance with Wayne RESA policies and procedures.

Documentation of FERPA compliance (Family Educational Rights and Privacy Act).

Transportation & Operations Records

Route records including:

Route numbers and bus numbers.

Student counts per route and school.

Mileage and hours driven per route.

Data required for reporting, including:

Monthly submission of route rosters and ridership logs or upon request.

Monthly submission of incident reports and safety documentation or upon request.

Monthly invoice, which must include a minimum of the following information:

Service dates.

Itemized costs.

Total cost.

Due date.

Personnel Documentation

The Contractor shall maintain and submit semi-annually:

Driver roster including:

Full name

Driver's Licenses and License Numbers

Continuing education documentation

Proof of:

Valid CDL and endorsements

Medical certification (DOT card)

Documentation of:

Criminal background checks (State Police & FBI)

Drug and alcohol testing compliance

Training records (including bi-annual in-service training)

Additional personnel records:

Route assignments

Bus assignments

Misconduct/disciplinary reports

Bus & Fleet Documentation

The Contractor shall maintain and provide:

Annual fleet report including:

Bus model, year, body type, and odometer reading

Daily pre-trip inspection forms

Records of:

Bus availability/unavailability

Road breakdowns and service interruptions

Documentation of:

Spare bus inventory (minimum 10%)

Maintenance Documentation

The Contractor shall maintain and submit:

Preventative maintenance schedules (annually)

Monthly maintenance reports (at minimum during first contract year), including:

Repairs performed

Labor hours

Cost of repair

Documentation of:

Use of OEM-approved parts

Compliance with manufacturer standards

Child Safety Restraint Systems (CSRS) annual inspection

Vehicle manuals and maintenance logs

Proof of maintenance for:

GPS systems

Video surveillance systems

Child Safety Restraint Systems (CSRS)

Inspection Documentation

The Contractor shall provide:

Annual inspection reports conducted by the Michigan State Police or authorized entity

Proof that all buses:

Passed inspections prior to contract start

Continue to meet inspection requirements

Inspection report submission timeline:

Within 30 days of inspection completion

Safety & Compliance Documentation

The Contractor shall document:

Student safety training programs

Bus evacuation drills (minimum 3 per year)

Driver safety and conduct compliance

Drug and alcohol testing program results and policies

Compliance with:

Michigan School Safety Initiative (Public Act 84 of 2006)

Incident & Reporting Documentation

The following MUST be reported as stated below or upon request:

Weekly summary of route and assigned driver(s) (or within one (1) business day of request).

Monthly student discipline incidents (written report with date/time/details).

Weekly report of:

Late routes

Missed routes

Corrective actions taken

The following processes/procedures MUST be followed for Accident Reporting:

Immediate verbal notification to Wayne RESA

Written report within 24 hours, including:

Student involvement.

Injuries.

Property damage.

Witness list.

Police report number.

Submission of official law enforcement reports when available.

Documentation of post-accident drug/alcohol testing if applicable per Department of Transportation regulations.

Communication & System Documentation

The Contractor shall maintain:

Documentation log of all communication (e.g., calls, emails, letters) with:

Wayne RESA.

Parents.

Community.

Proof of operational systems, including:

GPS system operation and maintenance.

Video surveillance system maintenance.

Record Access & Retention

All records must be:

Available to Wayne RESA upon request at any time.

Maintained for ten (10) years in accordance with State of Michigan record retention guidelines.

Contractor must support:

Audits.

Compliance reviews.

State reporting requirements.

Proposer Response:

Staffing and Subcontracting

No portion of the awarded work will be subcontracted to another firm without the express, written consent of Wayne RESA.

Proposer Response:

Please confirm your understanding by checking Yes or No.

1.4 Statewide Cooperative Contract

Wayne RESA is working with the CoPro+ cooperative purchasing program on this bid solicitation. If your bid meets the minimum qualifications, is responsive and responsible, and offers competitive pricing, you may be considered and approached to extend a term agreement and pricing to other public entities within the county, the region, and the state, in accordance with Michigan Compiled Laws 124.504. This process is called "piggybacking"; it offers tremendous value to public ordering entities regarding the cost and time to manage an end-to-end purchasing event. This process also offers exceptional value to selected vendors in terms of their company's resources and time to respond to multiple solicitations from various public entities that have a similar need for their products or services.

All pricing submitted to Wayne RESA and its participating entities shall include a 2% administrative fee to be remitted to CoPro+ by the contractor on a quarterly basis. Administrative fees will be paid against actual sales volume for each quarter. It is the contractor's responsibility to keep all pricing up to date and on file with Wayne RESA/CoPro+. All price changes shall be presented to Wayne RESA/CoPro+ for acceptance, using the same format as was accepted in the original contract.

Proposer Response:

Please confirm your understanding by checking Yes or No.

1.5 Reserved

1.6 Service Capabilities

1.6.1 Communication Plan/Contract Management

Proposer must identify their company standards of communication as they relate to contract performance, issue management, and change management. An issue is an identified event that, if not addressed, may affect schedule, scope, service, delivery, quality, or budget. A change is identified as a change in corporate leadership, structure, merger or acquisition.

Proposer Response:

1.6.2 Primary Account Representatives

Proposer must identify by name, email address, and phone number for the following:

Contract performance - Single point of contact to troubleshoot any and all potential problems or issues.

Contract documents - Responsible for signing and negotiating Contract.

Reports - Responsible for reports.

Proposer Response:

1.6.3 Reserved

1.7 Customer Service

It is preferred that the Proposer have an accessible customer service department with an individual specifically assigned to Wayne RESA. Customer inquiries should be responded to same business day, unless it is an emergency in which an immediate response is expected. Describe your company's Customer Service Department (hours of operation, number and location of service centers, regular and emergency response times, etc.).

Proposer Response:

1.8 Purchase Orders

Requests for quotes will be initiated by participating agencies as specific needs arise. Participating agencies will issue individual detailed specifications to the pre-qualified vendor pool along with specific response information required, deliverables, and any special terms and conditions. The vendors will respond directly to the requesting agency within the timeframe specified in the request for quote. The participating agency will evaluate the responses and determine the Proposer that will be awarded a purchase order (PO). Resulting orders are to be shipped and billed directly to these institutions.

Proposer Response:

Please confirm your understanding by checking Yes or No.

1.9 Delivery and Acceptance

The awarded Proposer (Contractor) shall deliver all materials, products, and services per the agreed schedule. Physical materials must be securely packaged and shipped FOB destination, while digital resources must be provided via secure electronic transfer. The Contractor bears all shipping, handling, and packaging costs. Risk of loss remains with the Contractor until final acceptance by WRESA.

Acceptance is contingent upon:

Conformance to requirements.

Successful training and implementation as per the Contract.

Functionality of digital components and system integrations.

If deficiencies are found, the Contractor must correct them within five (5) business days at no additional cost. Non-compliance may result in rejection, withheld payment, or Contract termination if unresolved.

Proposer Response:

1.9.1 Invoice and Payments

All pricing must reflect net 30 payment terms.

Proposer Response:

1.10 Fingerprinting Process

WRESA is committed to providing a safe and secure environment for all staff, students, and clients that conduct business or visit any WRESA operated campus. Prior to any individual servicing WRESA operated campuses or students, a School Employment (SE) criminal history records check, and a Child Care Background Check (CCBC) shall be conducted in accordance with state law. Individuals seeking access to WRESA operated campuses or students will be held to a similar standard of review for the SE records check as WRESA employees and Contractors, including the requirement that any criminal conviction will require the individual to provide requested documentation so that WRESA can conduct a targeted review and individualized assessment. CCBC background checks will require an "Eligible" designation from the Child Care Licensing Division. Background checks, including both the school employment and childcare center background checks, must be fully completed prior to providing services for any student or on any WRESA campus, and only individuals authorized in writing by Wayne RESA utilizing a DETERMINATION FOR ASSIGNMENT form will be accepted as qualified for placement. Contractors found Ineligible before or after placement by the CCLB are prohibited from providing services.

Contractor will be responsible for working with WRESA to run proper background checks. WRESA will process background checks for a fee of seventy-five dollars ($75.00) for each CHRI record initiated by the Contractor. The Contractor is responsible for all processing costs and fees associated with background checks, including WRESA processing fees. Wayne RESA shall issue an invoice to the Contractor detailing the fees owed to Wayne RESA during each month of the Term. The Contractor must remit payment within thirty (30) days of receipt of such invoice. Any invoices unpaid after that thirty (30) day period shall be deducted from amounts due from WRESA to the Contractor.

Proposer Response:

Please confirm your understanding by checking Yes or No.

1.11 Pricing Schedule

Respondents will provide pricing information on the price sheet (Attachment A) that will be utilized when evaluating price competitiveness.

1.11.1 RESERVED

1.11.2 Bid Pricing

Proposers have the option to provide high-volume pricing. Proposers who offer high-volume pricing may be evaluated more favorably than those who do not. Proposers should specify this discount option within their cost proposal and at what level.

1.11.3 Quantity Term

Proposer agrees to supply the complete quantity and products that each customer requires.

1.11.4 Tax Excluded from Price

(a) Sales Tax: Wayne RESA and local units of government are exempt from sales tax for direct purchases. The Proposer's prices must not include sales tax.

(b) Federal Excise Tax: Wayne RESA may be exempt from Federal Excise Tax, or the taxes may be reimbursable, if articles purchased under any resulting Contract are used for Wayne RESA's exclusive use. Certificates showing exclusive use for the purposes of substantiating a tax-free, or tax-reimbursable sale will be sent upon request. If a sale is tax exempt or tax reimbursable under the Internal Revenue Code, the Proposer's prices must not include the Federal Excise Tax.

Proposer Response:

Include any comments regarding pricing, discounts being offered, and information on other cooperative contracts held by respondent.

1.12 Price Assurance

The awarded Proposer agrees to provide pricing to Wayne RESA and its participating entities that are the lowest pricing available, and the pricing shall remain so throughout the duration of the contract. The awarded Proposer agrees to promptly lower the cost of any product purchased through Wayne RESA following a reduction in the manufacturer or publisher's direct cost. If respondent has existing cooperative contracts in place, Wayne RESA requests equal or better than pricing to be submitted.

All pricing submitted to Wayne RESA shall include a 2% administrative/remittance fee to be remitted to CoPro+ by the awarded Proposer. It is the awarded Proposer's responsibility to keep all product listings up to date and on file with Wayne RESA/CoPro+.

Proposer Response:

Please confirm your understanding by checking Yes or No.

SECTION 2.0 - PROPOSER INFORMATION AND ACCEPTANCE

The undersigned declares that the bid documents, including, without limitation, any RFP Addenda and Exhibits have been read.

The undersigned is authorized, offers, and agrees to furnish the articles and/or services specified in accordance with the Specifications, Terms & Conditions of the bid documents of this RFP.

The undersigned has reviewed the bid documents and fully understands the requirements in this bid and that each proposer who is awarded a contract shall be, in fact, a prime contractor, not a subcontractor, and agrees that its bid, if accepted by Wayne RESA, will be the basis for the Proposer to enter into a contract with Wayne RESA in accordance with the intent of the bid documents.

The undersigned acknowledges receipt and acceptance of all addenda.

The undersigned agrees to the following terms, conditions, certifications, and requirements listed in Section 2.3:

Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

Certification Regarding Nondiscrimination Under Federally and State Assisted Programs

Assurance Regarding Access to Records and Financial Statements

Iran Economic Sanctions Act

Familial Relationship Disclosure

Certificate of Independent Price Determination

Certifications/Disclosure Requirements Related to Lobbying

U.S. Department of Energy Assurance of Compliance Non-Discrimination in Federally Assisted Programs

The undersigned acknowledges that proposer will be in good standing in the State of Michigan, with all the necessary licenses, permits, certifications, approvals, and authorizations necessary to perform all obligations in connection with this RFP and associated bid documents.

It is the responsibility of each proposer to be familiar with all of the specifications, terms and conditions and, if applicable, the site conditions. By the submission of a bid, the proposer certifies that if awarded a contract they will make no claim against Wayne RESA based upon ignorance of conditions or misunderstanding of the specifications.

Patent indemnity: Vendors who do business with the Wayne RESA shall hold Wayne RESA, its officers, agents and employees, harmless from liability of a nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract or purchase order.

Insurance certificates are not required at the time of submission. However, if awarded, the Contractor agrees to meet the minimum insurance requirements posted in the terms and conditions. This documentation must be provided to Wayne RESA, prior to award, and shall include an insurance certificate and additional insured certificate, naming Wayne RESA, which meets the minimum insurance requirements, as stated in the terms and conditions.

2.1 Company Profile

2.2 References

Provide a minimum of three (3) customer references for services of similar scope dating within the past five (5) years. Please identify any experience relevant to the services you propose to provide through this RFP within the Scope of Work:

2.3 Assurances and Certifications

Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

The prospective contractor certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded for from participating in this transaction by any Federal department of agency. Where the prospective contractor is unable to certify to any of the statements in this certification, such prospective contractor shall attach an explanation to this proposal.

Certification Regarding Nondiscrimination Under Federally and State Assisted Programs

The applicant herby agrees that it will comply with all federal and Michigan laws and regulations prohibiting discrimination and, in accordance therewith, no person, on the basis of race, color, religion, national origin or ancestry, age, sex, marital status or handicap, shall be discriminated against, excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in any program or activity for which it is responsible or for which it receives financial assistance from the U.S. Department of Education or the MDE.

Assurance Regarding Access to Records and Financial Statements

The applicant hereby assures that it will provide the pass-through entity, i.e., the Wayne County Regional Educational Service Agency, and auditors with access to the records and financial statements as necessary for the pass-through entity to comply with 2 CFR, Part 200, Subpart F and Compliance Supplement for the U.S. Department of Education.

Iran Economic Sanctions Act

The prospective contractor certifies that its organization, by submission of this proposal, is not an Iran Linked Business. Please refer to the "Iran Economic Sanction Act" Public Act 517 for clarifications or questions. Wayne RESA as a Michigan public entity is required to follow Public Act 517 of 2012.

DISCLOSURE STATEMENT - FAMILIAL RELATIONSHIP

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of Wayne RESA's Board of Education or Wayne RESA's Superintendent must be accompanied with the bid. Bids without this disclosure statement will not be accepted.

The members of Wayne RESA's Board of Education are listed on the following website:

Dr. Daveda J. Colbert is Wayne RESA's Superintendent.

The Following are the familial relationships:

___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

There are none.

CERTIFICATE OF INDEPENDENT PRICE DETERMINATION

By submission of this offer, the offeror certifies each party thereto certifies as to its own organization, that in connection with this procurement:

The prices in this offer have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting completion, as to any matter relating to such prices with any other offeror or with any competitor;

Unless otherwise required by law, the prices which have been quoted in this offer have not been knowingly disclosed by the offeror and will not knowingly be disclosed by the offeror prior to bid opening in the case of an advertised procurement or prior to award in the case of a negotiated procurement, directly or indirectly to any other offeror or to any competitor; and

No attempt has been made or will be made by the offeror to induce any person or firm to submit or not to submit an offer for the purpose of restricting competition.

Each person signing this offer on behalf of the manufacturer or processor certifies that:

He or she is the person in the offeror's organization responsible within the organization for the decision as to the prices being offered herein and has not participated, and will not participate, in any action contrary to (A)(1) through (A)(3) above; or

He or she is not the person in other offeror's organization responsible within the organization for the decision as to the prices being offered herein, but that he or she has been authorized in writing to act as agent for the persons responsible for such decision in certifying that such persons have not participated and will not participate, in any action contrary to (A)(1) through (A)(3) above, and as their agent does hereby so certify; and he or she has not participated, and will not participate, in any action contrary to (A)(1) through (A)(3) above.

To the best of my knowledge, this manufacturer or processor, its affiliates, subsidiaries, officers, directors, and employees are not currently under investigation by any governmental agency and have not in the last three years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract, except as follows:

__________________________________________ ________________________________

Company's Authorized Representative / Position Title Signature of Company Representation

__________________________________________ _____________________________

Company Name Date of Signature

CERTIFICATIONS/DISCLOSURE REQUIREMENTS RELATED TO LOBBYING

Section 319 of Public Law 101-121 (31 U.S.C.), signed into law on October 23, 1989, and imposes new prohibitions and requirements for disclosure and certification related to lobbying on recipients of Federal contracts, grants, cooperative agreements, and loans. Certain provisions of the law also apply to Federal commitments for loan guarantees and insurance; however, it provides exemptions for Indian tribes and tribal organizations.

Effective December 23, 1989, current and prospective recipients (and their subtier contractors and/or subgrantees) will be prohibited from using Federal funds, other than profits from a Federal contract, for lobbying Congress and any Federal agency in connection with the award of a particular contract, grant, cooperative agreement, or loan. In addition, for each award action in excess of $100,000 (or $150,000 for loans) on or after December 23, 1989, the law requires recipients and their subtier contractors and/or subgrantees to: (1) certify that they have neither used nor will use any appropriated funds for payment to lobbyists; (2) disclose the name, address, payment details, and purpose of any agreements with lobbyists whom recipients or their subtier contractors or subgrantees will pay with profits or non-appropriated funds on or after December 23, 1989; and (3) file quarterly updates about the use of lobbyists if material changes occur in their use. The law establishes civil penalties for noncompliance. If you are a current recipient of funding or have an application, proposal, or bid pending as of December 23, 1989, the law will have the following immediate consequences for you:

You are prohibited from using appropriated funds (other than profits from Federal contracts) on or after December 23, 1989, for lobbying Congress and any Federal agency in connection with a particular contract, grant, cooperative agreement or loan; You are required to execute the attached certification at the time of submission of an application or before any action in excess of $100,000 is awarded; and You will be required to complete the lobbying disclosure form if the disclosure requirements apply to you.

Regulations implementing Section 319 of Public Law 101-121 have been published an Interim Final Rule by the Office of Management and Budget as Part III of the February 26, 1990, Federal Register (pages 6736-6746).

CERTIFICATION REGARDING LOBBYING CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS

The undersigned certifies, to the best of his or her knowledge and belief, that:

No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of a Federal contract, the making of any Federal grant, the making of a Federal loan, the entering into a cooperative agreement, and the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement;

If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions;

The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

___________________________________________ _______________________________

Company's Authorized Representative / Position Title Signature of Company Representation

___________________________________________ _______________________________

Company Name Date of Signature

SECTION 3.0 - BIDDING, EVALUATION, SELECTION & AWARD PROCESS

This section contains a description of activities as well as instructions to proposers on how to prepare and submit their proposal:

3.1 Wayne RESA Responsibility

Wayne RESA is not responsible for representations made by any of its officers or employees prior to the execution of the Master Agreement unless such understanding or representation is included in the Master Agreement.

3.2 Truth and Accuracy of Representations

False, misleading, incomplete, or deceptively unresponsive statements in connection with a proposal shall be sufficient cause for rejection of the proposal. The evaluation and determination in this area shall be at Wayne RESA Administrator/Purchasing agent designee's sole judgment and his/her judgment shall be final.

3.3 Proposers Questions

Proposers may submit written questions regarding this RFP by e-mail to the address identified below. All questions must be received by no later than the date identified on the cover page of this RFP. All questions, without identifying the submitting company, will be compiled with the appropriate answers and issued as an addendum to the RFP.

When submitting questions please specify the RFP section and paragraph number and quote the language that prompted the question. This will ensure that the question can be quickly found in the RFP. Wayne RESA reserves the right to group similar questions when providing answers. Questions should be addressed to:

E-mail address:

Wayne RESA may modify the RFP at any time during the bid process. All changes to the RFP will be posted under the bid number and each posting officially revises the RFP.

3.4 Preparation of the Proposal

Each Proposer must submit a complete proposal in response to this RFP. The proposal must remain valid for at least 120 days from the due date for responses to this RFP.

The Proposer will be responsible for completing and submitting the following sections of this RFP:

Section 1.0 - Bid Responses to Scope of Work - The Proposer's proposal must include detailed responses to each of the specifications and requirements listed in Section 1.3.1 by using the designated Proposer Response Boxes, if applicable. There is no requirement or limitation on the number of words for the Proposer's responses. If Proposer prefers to include responses in a separate attachment, each section, subsection, including any and all titles, letters, and numbers MUST be included with your response for ease of evaluation purposes.

Section 2.0 - Proposer Information and Acceptance - The Proposer will be required to complete the information in this section and provide required signatures and notarization.

Attachment A - Pricing Sheet - The Proposer will be required to complete the tables that make up the pricing sheet.

3.5 Bid Submission Deadline

See Cover Page for the Bid Submission Deadline (the "Due Date").

Submit an electronic version of your Proposal to BidNet not later than the Due Date identified on the RFP Timetable. Wayne RESA has no obligation to consider any proposal that is not timely received. Proposals will not be accepted via U.S. mail or any other delivery method.

Steps to Access Full RFP on BidNet:

Go to .

Register or log in if you are already a member.

Navigate to the RFP section and search for the solicitation number or title.

Download all relevant documents and follow the instructions specified in the RFP to submit your response.

WRESA Contact Information

For any queries related to this RFP, please contact:

Contact Person: Stacey Shaw

Email:

3.6 Adherence to Minimum Mandatory Requirements (Pass/Fail)

Wayne RESA Administrator or designee shall review Section 2.2 References and determine if the Proposer meets the minimum mandatory requirements as outlined in this RFP.

Failure of the proposer to comply with the minimum mandatory requirements may eliminate its proposal from any further consideration. Wayne RESA may elect to waive any informality in a proposal if the sum and substance of the proposal is present.

3.7 Evaluations Process

All Proposals will be reviewed for compliance with the minimum mandatory requirements stated within this RFP. Proposals not meeting the minimum mandatory requirements will be deemed non-responsive and eliminated from further consideration. Wayne RESA may elect to waive any informality in a proposal if the sum and substance of the proposal is present.

A. Wayne RESA may contact the Proposer for clarification of the Proposer's Bid.

B. Wayne RESA may use other sources of information to perform the evaluation.

C. Wayne RESA. may require the Proposer to submit additional and/or supporting materials.

Responsive Proposals will be evaluated on the factors identified in this RFP. The Proposer(s) whose proposal is advantageous to the Eligible Agencies, taking into consideration the evaluation factors, will be recommended for award approval.

After a prospective Proposer has been selected, Wayne RESA and the prospective Proposer(s) will negotiate a Master Agreement. If a satisfactory Master Agreement cannot be negotiated, Wayne RESA may, at its sole discretion, begin negotiations with the next qualified proposer who submitted a proposal.

3.8 Evaluation Criteria

Award shall be made to the most responsible Proposer whose proposal is determined to be best value to Wayne RESA, taking into consideration the terms and conditions set forth in this RFP, and any past performance at Wayne RESA properties. A valid and enforceable Contract exists when an agreement is fully executed between Wayne RESA and the Proposer.

3.9 Optional Tools to Enhance Evaluation Process

Wayne RESA, during the evaluation of proposals, may find it necessary to utilize one or multiple tools, as listed below, to facilitate their understanding of the proposal(s) in order to select the best offering to Wayne RESA.

Clarifications

Deficiency Report

Oral Presentation

Site Visit

Best and Final Offer (BAFO)

Negotiations

3.10 Wayne RESA Option to Reject Proposals

Wayne RESA may, in its sole and absolute discretion, reject any or all proposals submitted in response to this RFP. Wayne RESA shall not be liable for any costs incurred by the Proposer in connection with the preparation and submission of any proposal. Wayne RESA reserves the right to waive inconsequential disparities in a submitted proposal.

3.11 Freedom of Information Act

This Contract and all information submitted to Wayne RESA by the Contractor and Proposers is subject to the Michigan Freedom of Information Act (FOIA), 1976 PA 442, MCL 15.231, et seq.

Wayne RESA shall not, in any way, be liable or responsible for the disclosure of any such record or any parts thereof, if disclosure is required or permitted under the Michigan Freedom of Information Act or otherwise by law. The Proposer(s) must specifically label only those provisions of the proposal, which are actually trade secrets, confidential, or proprietary in nature. A blanket statement of confidentiality or the marking of each page of the proposal as "Trade Secret", "Confidential", or "Proprietary" shall not be permitted. Any such designation will be disregarded.

By submitting a response to this RFP, the Proposer shall be deemed to have agreed to indemnify and hold harmless Wayne RESA for any liability arising from or in connection with Wayne RESA's failure to disclose, in response to a request under the Michigan Freedom of Information Act, any portion or portions of the Proposer's response to this RFP which have been marked "Trade Secret," "Confidential," or "Proprietary."

3.12 Contacts with Wayne RESA Personnel

All contact with Wayne RESA regarding this RFP or any other matter relating thereto must be emailed as follows:

Email address:

If it is discovered that a Proposer contacted and received information regarding this solicitation from any Wayne RESA personnel other than the Procurement Contact, Wayne RESA, in its sole discretion, may disqualify its proposal from further consideration. Only those communications made by Wayne RESA in writing will be binding with respect to this RFP.

3.13 Final Agreement Award Determination

Wayne RESA reserves the right to make one total award, one award for each section, multiple awards, or a combination of awards, and to exercise its judgment concerning the selection of one or more proposals, the terms of any resultant agreement(s), and the determination of which, if any, proposal(s) best serves the interests of Wayne RESA.

3.14 Cancellation of Invitations for Bids or Requests for Proposals

An IFB, a RFP, or other solicitation may be cancelled, or any or all bids or proposals may be rejected in whole or in part as may be specified in the solicitation, when it is in the best interest of the County in accordance with regulations.APPENDIX A - Regional Map

1. Upper Peninsula

2. Northwest

3. Northeast

4. West

5. East Central

6. East

7. South Central

8. Southwest

9. Southeast

10. Detroit Metro

Proposer Response:

Please list which Regions you will service.

ATTACHMENT B - TRANSPORTATION ROUTE

Beech Daly to Cherry Hill to Henry Ruff to Annapolis Ave.