EAC Room Block March 2021, CRS EG 334 (July 29, 2020)

Agency: Judical Council of California
State: California
Type of Government: State & Local
Posted Date: Jul 29, 2020
Due Date: Aug 12, 2020
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EAC Room Block March 2021, CRS EG 334

The Judicial Council of California, Conference Services Unit seeks proposals from hotels for a room block in San Francisco, February 28 – March 5, 2021 or March 7 – 12, 2021.

Questions can be directed to conferenceqanda@jud.ca.gov until end of business day Tuesday August 4, 2020. Questions and answers received will be posted on Wednesday, August 5, 2020.

Proposals must be received by END OF BUSINESS DAY, Wednesday, August 12, 2020

Email proposals must be delivered to:
conferencerfps@jud.ca.gov

Email Proposals: Must include the RFP # ( CRS EG 33 4 ) and the name of the program ( EAC Room Block ) in the subject line of the email message.

Hard copy proposals must be delivered to:

Judicial Council of California
Attn: 5th Floor Receptionist, RFP # CRS EG 339
455 Golden Gate Avenue, 5th Floor
San Francisco, CA, 94102

Further information regarding this solicitation is set forth in the Request for Proposals (RFP) No. CRS EG 334

The Judicial Council of California, Conference and Registration Services does not retain the services of third party or outsourced representation. All quoted rates are to be net, not commissionable.

Attachment Preview

REQUEST FOR
PROPOSALS
JUDICIAL COUNCIL OF CALIFORNIA
REGARDING:
RFP TITLE: EAC ROOM BLOCK
RFP NUMBER: CRS EG 334
(Full Service)
PROPOSALS DUE:
Wednesday, August 12, 2020 NO LATER THAN End
of business. PACIFIC TIME
1.0 BACKGROUND INFORMATION
1.1 Judicial Council of California. The Judicial Council of California, chaired by the
Chief Justice of California, is the chief policy making agency of the California
judicial system. The California Constitution directs the council to improve the
administration of justice by surveying judicial business, recommending
improvements to the courts, and making recommendations annually to the
Governor and the Legislature. The council also adopts rules for court
administration, practice, and procedure, and performs other functions prescribed
by law. The Judicial Council of California is the staff agency for the council and
assists both the council and its chair in performing their duties.
2.0 DESCRIPTION OF SERVICES AND DELIVERABLES
The Judicial Council of California seeks hotel for the following program:
Title:
EAC Room Block
Dates:
February 28 March 5, 2021 (preferred date) Not flexible
March 7 - 12, 2021 (second option) Not flexible
Description: Furnish sleeping rooms and facilities for the program. The entire
room block must be able to fit in one hotel property. Multiple properties will not
be accepted.
Location: San Francisco
(preferably in close proximity to the training location at 455 Golden Gate Ave, SF
94102)
Payment:
Citibank
Judicial Council of California’s maximum sleeping room unit rate:
$185.00 (preferred) to $250.00 maximum
Judicial Council of California’s maximum requirements for meeting and functions,
food and beverage and sleeping room blocks are detailed on the Form for Submission
of the Technical Details in Attachment 5.
3.0 TIMELINE FOR THIS RFP
The Judicial Council of California has developed the following list of key events related
to this RFP. All dates are subject to change at the discretion of the Judicial Council of
California.
EVENT
RFP issued
Deadline for questions to
conferenceQ&A@jud.ca.gov
Questions and answers posted (estimate only)
DATE
Wednesday, July 29, 2020
Tuesday, August 4, 2020
Wednesday, August 5, 2020
Latest date and time proposal may be submitted
Wednesday, August 12, 2020
Evaluation of proposals (estimate only)
Short list of venues to be determined and site visits or
interviews to be arranged. (estimate only)
Notice of Intent to Award (estimate only)
Week of August 17 - 28, 2020
Week of August 31
September 4, 2020
Week of September 8, 2020
Contract due to the hotel (estimate only)
Week of September 28, 2020
4.0 RFP ATTACHMENTS
The following attachments are included as part of this RFP
ATTACHMENT
Attachment 1:
Administrative
Rules Governing
RFPs (Non-IT
Services)
Attachment
2: Judicial
Council of
California
Standard Terms
and Conditions
DESCRIPTION
These rules govern this solicitation
If selected, the person or entity submitting a proposal (the
“Proposer”) must sign a Judicial Council of California Standard
Form agreement containing these terms and conditions (the
“Terms and Conditions”).
The provisions marked with an (*) within the Terms and
Conditions are minimum contract terms and conditions
(“Minimum Terms”).
Attachment 3:
Proposer’s
Acceptance of
Terms and
Conditions
Attachment 4:
Darfur Contracting
Act Certification
Attachment 5:
Submission form for
Technical & Cost
Proposal
Attachment
6: Conflict of
Interest
Certification Form
On this form, the Proposer must indicate acceptance of the Terms
and Conditions or identify exceptions to the Terms and
Conditions.
Proposer must complete the Darfur Contracting Act Certification
and submit the completed certification with its proposal.
This form details the technical and cost requirements for the program
and must be completed and submitted in response to RFP’s technical
requirements.
Proposer must complete Conflict of Interest Certification and
submit the completed certification with its proposal
Call in the pre-proposal conference is optional. Proposers are strongly encouraged to
attend, however.
6.0 SUBMISSIONS OF PROPOSALS
6.1 Proposals should provide straightforward, concise information that satisfies
the requirements of Section 7 (“Proposal Contents”). Expensive bindings,
color displays, and the like are not necessary or desired. Emphasis should be
placed on conformity to the RFP’s instructions and requirements, and
completeness and clarity of content.
6.2 Proposals must be delivered by one of the options below
a. Mail: The Proposer must submit one (1) original and one (1) copy of
the technical proposal and the cost proposal, as well as the additional
attachments. The original must be signed by an authorized
representative of the Proposer. The Bidder must write the RFP title
and number on the outside of the sealed envelope. Proposals should
be sent by registered mail, certified mail, overnight courier, or by
hand delivery and must be delivered by the date and time listed on the
coversheet of this RFP to:
Judicial Council of California
Attn: 5th Floor Reception, RFP # CRS EG 334
455 Golden Gate Avenue
San Francisco, CA 94102
b. E-mail: Proposals may be submitted by E-mail to:
ConferenceRFPs@jud.ca.gov and must be delivered by the date and time
listed on the coversheet of this RFP. Bidders must write the RFP title and
number in the subject line of the E-mail. The only acceptable proof of
delivery for submittals made by E-mail will be the automated receipt (with
a date and time receipt) generated by JCC upon the successful receipt of
the bidders’ proposal.
6.3 Late proposals will not be accepted regardless of the method sent. Proposer
assumes all risk of late delivery by e-mail or any other method. Proposals
received after the deadline will be rejected without review.
6.4 Incomplete submittals may be rejected without review

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