E Street Resurfacing - Burlington Ave to Pine Ave CH 2026-57

CONTRACT DOCUMENTS
&
TECHNICAL SPECIFICATIONS
CONTRACT NUMBER CH 2026-57
E STREET RESURFACING
BURLINGTON AVE TO PINE AVE
CITY OF HASTINGS
Proposals Will Be Opened Promptly At
4:00 PM, Wednesday, October 7, 2026
Bid Submitted By: ______________________________________________

TABLE OF CONTENTS
E STREET RESURFACING
BURLINGTON AVE TO PINE AVE
Contract Number CH 2026-57
Advertisement for Bids 1-2
Mailing Instructions 3
Questions 4
Instruction to Bidders 5
Bid Proposal Form 6-8
Agreement 9-10
Performance & Payment Bond 11-12
Tax Exempt Forms 13 & 17 13-15
Affidavit 16
General Conditions 17-41
Special Provisions 42-49
Technical Specifications 50-53
Drawings and Plans 54

ADVERTISEMENT FOR BIDS
The City of Hastings, Nebraska, will receive bids for the E Street Resurfacing - Burlington
Ave to Pine Ave CH 2026-57 until 4:00 p.m. at the City of Hastings, 1228 N Denver Ave.,
Hastings, Nebraska, on Wednesday, October 7, 2026, at which time and place all bids will be
publicly opened and read aloud. Description of project: Resurfacing of E Street in conjunction
with the City's Pioneer Spirit Trail project consisting of approximately 6,189 S.Y. of Cold
Milling - Class 3, 2,170 S.Y. of Cold Milling - Class 4, 2,170 S.Y. of Subgrade Preparation,
768 tons of Asphaltic Concrete - Type SPR, 941 tons of Asphaltic Concrete - Type SLX, and
associated work in Hastings, Nebraska. If you plan on bidding and are not already on our
approved bidders list for this project, you are REQUIRED to fill out the Plan Holders Submittal
Form that is located on the City website: https://www.cityofhastings.org/bids/.
The Contract Documents, including plans and specifications, are on file at the City of Hastings
1228 N Denver Avenue, Hastings, Nebraska 68901. Copies of the plans and specifications in
electronic (PDF) format may be obtained by visiting the City of Hastings Website:
www.cityofhastings.org/bids. A paper copy is available for $75.00, plus sales tax ($5.25), plus
shipping.
Each bid shall be accompanied by a certified check, drawn on a solvent bank in the State of
Nebraska, or a bid bond in an amount of not less than five percent (5%) of the total bid of all
contract construction costs, made payable to the City Treasurer of the City of Hastings, Nebraska,
as security that the bidder to whom the contract may be awarded will enter into a contract to build
all the improvements in accordance with this notice and give bond in the sum hereinafter provided
for the construction of improvements.
No bid shall be withdrawn after opening of bids without the consent of the City of Hastings,
Nebraska, for a period of sixty (60) days after scheduled time of closing bids.
Time is of the essence in this contract. In evaluating bid(s) received, the City will consider
the timelines of completion of prior construction contracts, existing workload of bidders and
available resources that bidder commits to the project.
The successful bidder will be required to furnish Performance & Payment Bond(s) for the full
amount of the Contract within ten (10) days of award. No additional time will be allowed the
Contractor for providing the Performance Bond.
DATED AT HASTINGS, NEBRASKA, this 18th day of September 2026.
1

CITY OF HASTINGS, NEBRASKA
______________________________
Tyler Ficken, City Clerk
Publish:
September 23, 2026
September 30, 2026
Furnish 2 proofs of publication
2

IMPORTANT MAILING (OR HAND DELIVERY) INSTRUCTIONS
Please address your return envelope as shown in the example below. All bids must be sealed in a
properly marked envelope.
To hand deliver, please drop off between the hours of 8am - noon and 1-5pm Monday through
Friday.
Your Return Address
City of Hastings
Attn: Renae Griess
1228 N Denver Avenue
Hastings, NE 68901
This Information MUST BE typed or written in the lower left hand corner of return envelope
OR SIMPLY CUT OUT AND TAPE ON YOUR RETURN ENVELOPE

BID DOCUMENTS ENCLOSED
ATTN: Renae Griess
Contract No: CH 2026-57
E Street Resurfacing - Baltimore Ave to Pine Ave
Bid Opens: Wednesday, October 7, 2026 @ 4:00 PM
If returning Fed-X or similar carrier, please enclose the bid in an "inner" envelope which is
sealed. Please make sure BOTH envelopes are properly marked on the OUTSIDE OF
THE ENVELOPE as shown in the example above.
One bid per envelope. Bid submittal via email is not allowed. Bids must be checked in to the
City of Hastings prior to 4:00 pm deadline.
3

IF YOU HAVE QUESTIONS OR NEED HELP ON THESE SPECIFICATIONS
PLEASE CONTACT ANY OF THE FOLLOWING:
TECHNICAL QUESTIONS
Steve Riehle- Lead Engineer of Public Works
1228 N Denver Ave
Hastings, NE 68901
Ph# 402-462-3676
Email: bidquestions@cityofhastings.org
Brent Brooks - Assistant Engineer
1228 N Denver Ave
Hastings, NE 68901
Ph# 402-462-2333
Email: bidquestions@cityofhastings.org
GENERAL QUESTIONS OR REQUESTS
Renae Griess
Engineering Admin Assistant
Ph# 402-462-3665
Email: bidquestions@cityofhastings.org
4

INSTRUCTIONS TO BIDDERS
All proposal information, including any unit price fill in sheets or other required information,
shall be submitted on the proposal forms hereto attached. Copies of addenda, if any, shall be
signed and attached. City of Hastings does NOT accept faxed or emailed bid returns.
Bidders shall inform themselves of all relevant matters, and, if awarded the contract, shall not be
allowed any extra compensation by reason of any matter or thing concerning which such Bidder
might not have fully informed himself, prior to the bidding.
The Bidder bidding on the Specifications herein, who has exceptions to those called for in the
Specifications, must so state in the space provided on the bid form and/or attach a letter
explaining in detail the exceptions taken to those required in the Specifications. If submitted, the
letter of explanation shall become a part of the bid and shall be attached hereto. Failure by the
Bidder to outline exceptions will require the successful Bidder to comply with these
Specifications.
The Purchaser will not assume obligations resulting from losses or damages until acceptance of
the equipment.
Checks of unsuccessful Bidders will be returned when their bids have been rejected and they will
not be retained in excess of sixty (60) days from the date bids are opened. The check of the
successful Bidder will be retained until the contract is awarded. Should the successful Bidder
fail to perform as the Proposal and Specifications indicate, the City may use the check as
liquidated damages within fifteen (15) days after written notice is given to the party who
submitted the successful bid.
If any person contemplating submitting a bid for this contract is in doubt as to the true meaning
of any part of the Specifications or other proposed contract documents, he may submit to
Purchaser a written request for an interpretation thereof. The person submitting the request will
be responsible for its prompt delivery. Any interpretation of the proposed documents will be
made only by addendum duly issued or delivered to each person receiving a set of such
documents. The Purchaser will not be responsible for any other explanation or interpretation of
the proposed documents.
All addendums must be signed and attached to the bid documents, or the bid proposal will not be
accepted.
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BID PROPOSAL FOR
E Street Resurfacing - Burlington Ave to Pine Ave
Contract No. CH 2026-57
TO: City of Hastings Bid Opening: October 7, 2026 (Wednesday)
1228 N. Denver Ave SEALED BIDS MUST BE RECEIVED BY 4:00 P.M.
Hastings, NE 68901 AND WILL BE OPENED PROMPTLY AT THAT
TIME
ITEM ESTIMATED BID UNIT
DESCRIPTION U.O.M. AMOUNT
NO. QUANTITIES PRICE
1 Mobilization 1 L.S. $ $
2 Cold Milling, Class 3 (approx. 2") 6,189 S.Y. $ $
3 Cold Milling, Class 4 (Full Depth) 2,170 S.Y. $ $
Subgrade Preparation - Scarify and
4 2,170 S.Y. $ $
Recompact
Asphaltic Concrete for Patching
5 (Removal, Replacement, AC Binder & 50 Tons $ $
Tack are subsidiary)
Placement of Asphaltic Concrete for
6 771 S.Y. $ $
Intersections
Asphaltic Concrete Type SPR
7 (PG Binder 58V-34, Binder is 768 Tons $ $
Subsidiary)
Asphaltic Concrete Type SLX
8 (PG Binder 58V-34, Binder is 941 Tons $ $
Subsidiary)
Emulsified Asphalt Tack Coat
9 (SS1H or approved equal) 836 Gallons $ $
based on 0.10 Gal. per S.Y.
10 Adjust Manhole to Grade 10 Each $ $
11 Adjust Valve Box to Grade 9 Each $ $
12 Traffic Control and Maintenance Therof 1 L.S. $ $
TOTAL BID
$
Total Bid Amount in Words
CH 2026-57 E Street Resurfacing - Burlington Ave to Pine Ave
Date: 9/2026 City of Hastings, NE
6
THIS BID DOCUMENT MUST BE SUBMITTED WITH BID

BID PROPOSAL FOR
E Street Resurfacing - Burlington Ave to Pine Ave
Contract No. CH 2026-57
All Work shall be coordinated with the Street Department and the City's contractor currently
performing the construction work on the Pioneer Spirit Trail along the north side of E Street.
We, the undersigned, being familiar with all parts of these documents, being Notice to Bidders, Bid Proposal
Price Sheets, Contract Document Forms, Plans and Specifications, Affidavit, Material List, and all other
parts of this document, do herein submit our proposal to furnish, install, and perform all tasks required to
complete said project area(s) for the total costs. THIS PROJECT IS SALES TAX EXEMPT.
Note: Unit prices shall prevail in the case of potential mathematical discrepancies.
The undersigned bidder agrees to furnish the required performance bond and to enter into a contract
within ten (10) days after acceptance of the Proposal and further agrees to complete all work
covered by the foregoing Proposal in accordance with specified requirements.
Bidders Proposed Start Date: ____________________________
All Work is to be completed before November 13, 2026.
Exceptions: No Yes (If yes, list below)
EXCEPTIONS TO SPECIFICATIONS:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Any modification of bid proposal will be considered non-conformance of the bid. All
exceptions to the proposal shall be noted as an exception to the bid.
In submitting this proposal, the bidder further understands that the City of Hastings reserves the
right to reject any or all proposals and may waive any informalities and may accept the proposal
which best suits its needs. It is further understood that this proposal may not be withdrawn for a
period of sixty days (60) days after bids are opened.
CH 2026-57 E Street Resurfacing - Burlington Ave to Pine Ave
Date: 9/2026 City of Hastings, NE
7
THIS BID DOCUMENT MUST BE SUBMITTED WITH BID

BID PROPOSAL FOR
E Street Resurfacing - Burlington Ave to Pine Ave
Contract No. CH 2026-57
All bid documents, including proposals, bid bonds, subcontractor designation, etc., must be
submitted with original signatures. No copies will be accepted.
OFFICIAL NAME & ADDRESS
Firm Name Signature
Address Typed or Printed Name
City, State, Zip Title
Phone No. Date
Fax No. Email Address
ALL BIDS MUST BE CHECKED IN TO THE CITY OF HASTINGS
PRIOR TO 4:00 PM DEADLINE
CH 2026-57 E Street Resurfacing - Burlington Ave to Pine Ave
Date: 9/2026 City of Hastings, NE
8
THIS BID DOCUMENT MUST BE SUBMITTED WITH BID