E2314213 Aero Acres Subdivision - OH/UG

Chugach Electric Association, Inc.
INVITATION TO BID
June 11, 2026
TO: Chugach Electric Association, Inc., 2024-2025 Outside Electrical Line Construction Contract
Contractors/Via Email
You are invited to submit a proposal for Chugach Work Order E2314213 - Aero Acres Undergrounding.
This bid includes a CEA underground project, a GCI project, and an ACS project located in the Aero
Acres Subdivision in Anchorage, Alaska. Chugach intends to award this project to the Contractor with the
lowest combined bid for all three projects.
E2314213 - Aero Acres Undergrounding
This project replaces existing overhead 12kV circuits with new underground cables and facilities in the
area east of Aero Avenue between West 40th Avenue and West 44th Avenue. This project will increase
reliability with new underground primary loop feed installation. This project complies with the MOA
Title 21.07.050 Ordinance.
GCI - Joint-work Aero Acres
This project will install facilities for GCI to underground facilities in Aero Acres Subdivision.
ACS - Joint-work Aero Acres
This project will install facilities for ACS to underground facilities in Aero Acres Subdivision.
This project is subject to the union signatory sections of Chugach's Outside or Generation Agreements
contained in Exhibit N of the 2024-2025 Outside Electrical Line Construction Contract. Bidding is open
to all contractors regardless of union signatory status. Contractors are not required to be signatory to a
current collective bargaining agreement with the IBEW Local 1547 to bid on this project. The signatory
requirement only becomes applicable to the successful bidder once a contract is awarded. The successful
bidder can comply by either establishing that: 1) it is signatory to a current collective bargaining
agreement with IBEW Local 1547; 2) by executing a collective bargaining agreement with IBEW Local
1547; or, 3) by executing an agreement with IBEW Local 1547 to comply with the terms and conditions
set forth in the most current agreement between IBEW Local 1547 and the Alaska Chapter National
Electrical Contractors Association, Inc. If the successful bidder elects the third option, the agreement will
be limited to the scope of work and duration of the project.
Page 1 of 5

Please base your bids on the following conditions:
* All Contractor bids must be valid for at least sixty (60) calendar days after the bid due date. After
that time, the Contractor shall have the option of retracting its bid. Projects awarded up to and
including the sixtieth day after the bid due date are not subject to contractor claim for delay of
award.
* Substantial completion of this project including retirement, installation, energization, and any
service cut-overs shall be completed no later than October 1, 2026. Completion, clean-up, punch
list, as-built drawings, and close out shall be no later than October 15, 2026.
* Liquidated damages of $1,000.00 per calendar day shall apply if the Contractor fails to meet the
required completion date.
A bid bond in the amount of 10% of the bid price shall be provided with the Bid documents. A certified
check payable to Chugach Electric Association, Inc. may be substituted for the bid bond.
A Pre-Bid Conference will not be conducted for this project.
Bid documentation is available on Chugach's website at www.chugachelectric.com, under Bid
Opportunities. Contractors can find the Bid documentation under the "View advertisement and associated
documents" button in WO E2314213.
All bids are to be submitted through Chugach website under Bid Opportunities or by email to:
Denise_Elsenbast@chugachelectric.com and Sharlene_Oyao@chugachelectric.com CC:
Darvin_Thornton@chugachelectric.com Jake_Moe@chugachelectric.com and
Devon_Lamothe@chugachelectric.com . Bids must be received prior to 2:00 P.M. Anchorage time, July
9, 2026.
An NTP shall not be issued until Chugach has received: 1) all bonds required by this Invitation-To-
Bid (ITB) in the required amounts and forms, and properly executed by the appropriate
individuals; 2) a certificate of insurance establishing builders all risk coverage as required by this
ITB and specifications, 3) A Project Specific HSE Plan. The contract completion time allowed for
this contract shall not be extended or suspended by any delay of Contractor in providing required
documents necessary for Chugach to issue the NTP.
No work shall begin until the successful bidder has been issued a written NTP. The Contractor should not
expect the NTP to be issued at the time of Notice of Intent to Award.
A pre-construction conference may be held based on necessity, and construction meetings will be held as
required.
All work shall be performed in compliance with all applicable local, state, and federal ordinances, orders,
statutes, rules, and regulations.
Required project material not included on Chugach's List of Owner Furnished Material shall be furnished
by the Contractor. All Contractor-furnished materials shall be approved by Chugach prior to installation.
Page 2 of 5

The Contractor shall secure locates and assume responsibility for damage to all overhead and
underground facilities.
Contractor's work product shall be warrantied for two (2) years following Chugach's acceptance of
project completion documentation.
Unit bids shall reflect all work noted on the drawings and staking sheets even if not assigned a separate
unit description. Whenever unforeseen or unusual field conditions dictate, Chugach reserves the right to
modify their design and/or construction unit(s) to accommodate best trench path routing, best construction
practices, as-found utility conflicts, and/or any other situation requiring design and/or construction
modifications. Determination of the price for extra work not shown in the bid will be based, to the extent
possible, on similar unit prices furnished with the project or OELCC bid units; or Chugach may elect to
compensate the Contractor for the work on a time and material basis as set forth in Section 36 'Change
Orders' of the OELCC.
The Contractor will not energize new or existing primary facilities in the absence of the Chugach site
representative/inspector unless advanced written approval is secured from Chugach.
Payment for Contractor work is accomplished through a Construction Completion Report prepared by the
Chugach site representative/inspector and signed off by the Contractor's representative. Total payment is
made on actual units completed, including any required field unit modifications, not on estimated units
stated in the bid documents, unless otherwise stated in writing. Chugach has no obligation to
subsequently reconcile or assist in reconciling the Contractor's billing records.
Chugach reserves the right to define and waive irregularities, to accept or reject any or all bids/proposals,
in whole or in part, and to reissue, withdraw, or cancel the solicitation/project in its entirety for any
reason, including its subsequent determination to perform the work in-house, without liability of any type
to bidder/proposer, including but not limited to any costs associated with bid/proposal preparations and
submittals.
Bidders shall identify any exceptions to the terms and conditions in the proposed contract included in the
ITB and design package. All exceptions must be submitted with questions on June 25, 2026. These
exceptions will be reviewed and all exceptions that are acceptable to CEA will be shared with all bidders
on the same day CEA answers are due back to contractors July 2, 2026. Contractors will be able to select
from the approved exceptions to put in with their Bids. Exceptions proposed after the provided due date
will not be considered.
All questions regarding the bid documents are to be directed to Chugach's Manager of Distribution
Construction, via email to Darvin_Thornton@chugachelectric.com CC:Jake_Moe@chugachelectric.com
, Devon_Lamothe@chugachelectric.com , Denise_Elsenbast@chugachelectric.com, and
Sharlene_Oyao@chugachelectric.com. Questions shall be submitted no later than 12:00 PM, June 25,
2026.
Page 3 of 5

Dates
* Invitation to Bid on June 11, 2026
* Bid Questions and exceptions are due by June 25, 2026, at 12:00 PM
* CEA Chugach response to questions and accepted exceptions are due by July 2, 2026, at 5:00 PM
* Bids are due July 9, 2026, prior to 2:00 PM
CHUGACH ELECTRIC ASSOCIATION, INC.
Darvin Thornton
Senior Manager Distribution
Cc: WO File E2314213
Page 4 of 5

Bid Sheet
WORK ORDER NUMBERS: E2314213
CONTRACTOR: ____________________________
PROJECT: E2314213 - Aero Acres Undergrounding, GCI Joint-Work, ACS Joint-Work
DATE: _______________________________________________________________
BIDS ARE DUE PRIOR TO 2:00 P.M.: July 9, 2026
This bid is submitted subject to the terms of the 2024-2025 Outside Electrical Line Construction Contract between
Chugach Electric Association, Inc. and the undersigned for the above project as set out in the Invitation to Bid.
Project Bid Quotation: E2314213 $___________________
GCI Joint-Work $_______________
ACS Joint-Work $___________________
Total: $___________________
______________________________________________________________________________________
Contractor's Alaska License No.: _______________________________________________________
Insurance Expires: ____________________________________________________________________
Worker's Compensation: _______________________________________________________________
Liability: ____________________________________________________________________________
Automobile: _________________________________________________________________________
Contractor Sell Rate: ___________________________________________________________________
Contractor Labor Man-Hours: ___________________________________________________________
EXCEPTIONS AND QUALIFICATIONS
Exceptions or qualifications taken by the Bidder to any of the documents furnished with this Invitation to Bid or
clarifications to the Proposal shall be stated below and, if none, Bidder shall state "NONE."
______________________________________________________________________________________
______________________________________________________________________________________
SUBCONTRACTORS
The Bidder shall indicate below the Work intended to be subcontracted to others.
______________________________________________________________________________________
______________________________________________________________________________________
Dated: _____________ By Contractor: ____________________________________
BID ACCEPTED SUBJECT TO TERMS AND CONDITIONS OF THE OUTSIDE ELECTRICAL LINE
CONSTRUCTION CONTRACT
Dated: ____________ By Chugach Electric Association, Inc: ___________________________________
Page 5 of 5