DWSRF Non-Copper Service Line Replacement FY 26

City of Kalamazoo FY 26 DWSRF LSLR Project Specifications
GENERAL
The intent of this project is to replace all water services that are not copper to
copper.
Owner = City of Kalamazoo
Engineer = Anna Crandall, PE
All plumbing materials for water service replacements will be provided by
contractor. Contractor to provide gravel, HMA, sidewalk, topsoil, seed, etc.
1. SPECIFICATIONS
The work under this contract shall be performed in accordance with these
Project Specifications and the City of Kalamazoo Standard Specifications for
Water Main and Service Installation dated 6/14/2021.
In the event of a conflict between the Standard Specifications and these
Project Specifications, the Project Specifications shall prevail.
The Michigan Department of Transportation Standard Specifications for
Highway Construction 2020 Edition are included by specific paragraph
reference.
2. PROJECT AREA
The Contractor shall confine his work to the project area needed for the
work. Project area address list and overview map are provided in these
specifications. Additional information of service line material by address
will be provided to the Contractor upon contract award. Any other area
required for equipment, material storage or for construction operation shall
be the Contractor's responsibility. The Contractor shall receive written
permission from the Owners of adjacent properties before using any
portion of the property outside the project area.
The Contractor shall take all necessary precautions to minimize disturbances
to the area during the construction period. All damage caused by the
Contractor or sub-contractors to the property outside the project area shall be
repaired at no expense either to the property owner or to this project.
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3. SUMMARY OF WORK
Work to be constructed in this project generally includes furnishing and installing the
following:
Existing Water Service Investigation: "Potholing"
Approximately 500 Water Service Lead Replacements
Approximately 100 Abandon Blinds
All labor, materials, equipment, transportation, and activity or costs necessary for
completion of this work shall be included in this contract unless specifically stated
otherwise. There may be a few addresses included in these plans and specifications
where the non-copper service line has already been replaced by the City of Kalamazoo
as an emergency replacement due to high sample results. Under the Michigan Lead
Copper Rule, partial lead service line replacements are not allowed. Once the service
line is taken out of service for replacement, all non-copper or non-plastic portions of
that service line shall be replaced prior to service being reconnected and the water
turned back on to reduce particulate lead release.
4. PERMITS
Contractor shall obtain Right-of Way permits and coordinate with City of Kalamazoo
Right-of-Way Coordinators throughout the project as moving from street to street.
5. SCHEDULING
The Contractor shall file a construction schedule with the Engineer and Owner and
receive approval in writing prior to commencing construction.
The Contractor and the Construction Observer shall coordinate/communicate schedule
of shut down and reconnection of service with Resident/Bill Payer for each property.
The Construction Observer shall distribute water filters and instructions once new
connection is completed.
Certain areas within the project may require street closing. The Contractor shall
coordinate his work with the Owner and shall take the necessary precautions
required by the Owner to minimize traffic interference.
Deadline for Lead Service Replacement Services:
June 30, 2028;
All costs associated with scheduling shall be considered incidental to the project.
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6. MAINTENANCE OF TRAFFIC
Local traffic shall be maintained at all times during construction. All traffic control
devices and placement shall be in accordance with the current MDOT Standards
and Specifications for Construction or as directed by engineer.
During the progress of work, the Contractor shall accommodate vehicular traffic in road
rights-of-way as provided in these specifications. Access to fire hydrants, water and gas
valves shall be maintained at all times during construction.
Where streets and driveways are obstructed, the contractor shall place and maintain
temporary driveways, ramps, etc., which, in the opinion of the Engineer, are necessary
to accommodate the public. The Contractor shall provide access at night and on
weekends for all properties in the immediate construction area.
Emergency vehicle access shall be maintained at all times.
The Contractor shall be required to keep the surface of the roadway in a smooth, dust
free and accessible condition for adjoining properties at all times. Dust control shall
also apply to paved roads in the project area and are to be kept clean by the use of a
mechanical sweeping device. Maintenance shall consist of grading the disturbed or
graveled surface and maintaining the surface free of "wash- boards" and "chuck-
holes", suitable for traffic.
The Contractor shall inform the schools, local police, ambulance services and fire
department in advance of his program of street obstruction and detours. Detouring and
construction signing shall be in accordance with Michigan Manual of Uniform Traffic
Control at the direction of the Owner.
Prior to construction the Contractor shall submit and obtain Owner approval for his
traffic control plans, including detour plans and schedules. Full closure requires 2
weeks' notice to Public Works for media release.
The Owner must approve all detours. The Contractor shall pay for all costs of
detours. All costs shall be included under proposal item "Traffic Control".
Cost of maintaining traffic including detouring, construction signing, and traffic
control shall be paid as specified in the proposal form.
7. LIMITATION ON OPERATIONS
The Contractor shall at all times conduct his work so that there is a minimum of
inconvenience to the residents, businesses and industries within the project area.
Work on City of Kalamazoo Major Streets shall be limited to April through
November. Work on City of Kalamazoo Local Streets for this project can occur any
time of year, weather dependent. Patches shall be restored with concrete per Exhibit
B and milled and paved with HMA when seasonal restrictions are lifted - this is only
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acceptable on Local Streets. All Major Streets shall be paved back with HMA.
Sections will need to be milled and paved based on patch density and existing
pavement condition per the attached Standard Streets Details.
8. PROTECTION OF WORK
The Contractor shall protect the work until it is accepted by the Engineer. Any part of
the completed work that is damaged prior to acceptance by Engineer shall be replaced
at the Contractor's expense.
9. DUST CONTROL
All haul roads, detour roads and other public and private roads (including backfilled
trenches), driveways and parking lots used by the Contractor must be maintained in a
dust free condition during the life of this Contract. The control of dust shall be
accomplished by sweeping and by the application of dust control materials. The
materials and methods of application shall be approved by the Engineer and shall be
applied as often as is necessary to control the dust, or if directed to do so by the
Owner's representative. If directed to do so, the Contractor shall complete the dust
control measures within 24 hours. All spillage on public roadways used as haul routes
shall be cleaned daily.
Costs of providing dust control shall be included in the major items of
construction. Therefore, no additional payment shall be made.
10. MATERIAL HAUL ROADS
Any spillage on public roadways used as haul routes shall be cleaned daily.
Use of gravel roads is prohibited. Permission to use gravel roads shall be given to
Contractor only if Contractor assumes responsibility of maintenance, dust control and
restoration of the gravel roads to the satisfaction of the Owner.
11. DIGITAL PHOTOGRAPHS
The Contractor shall digitally photograph entire project area prior to construction.
These photographs shall be made available to the Contractor, Engineer and Owner
during construction of the project. Payment shall be included in the major items of
work.
12. TOPSOIL STRIPPING
The Contractor shall perform clearing, grubbing, and stripping of topsoil. Stripped
topsoil shall be stockpiled on the site. The Contractor shall be allowed to use this
stockpiled material when placing topsoil on the site and shall provide additional topsoil
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as necessary to meet the thickness specified. No fill shall be placed over topsoil or
organic material. At completion of construction, topsoil shall be spread uniformly over
the disturbed areas. Any excess topsoil shall become the property of the Contractor and
properly disposed of offsite.
13. PROTECTION OF NATURAL RESOURCES
The Contractor shall take all necessary steps to prevent damage to fish and game
habitats and to preserve the natural resources of the State. Excavation and backfill shall
be carried out so as to minimize discharge of damaging material into any stream, lake,
or reservoir.
The Contractor shall exercise caution in the discharge of waters from pumps, deep
wells, or well point systems in order that such discharges do not cause erosion, siltation,
soil depositions, etc., in sewers, streams or other water courses or drainage structures.
The Contractor shall not permit any sand or debris of any kind to enter the
existing ditches, streams, storm sewers or culverts.
The rules and regulations of all work shall comply with Part 301 (Inland Lakes and
Streams Act), Part 91 (Soil Erosion and Sedimentation Control Act), and Part 303
Wetlands Protection Act) of Michigan Public Act 451, 1994.
14. SOIL EROSION AND SEDIMENTATION CONTROL (Part 91, P.A. No. 451)
All work shall comply with the rules and regulations of the Michigan Soil Erosion and
Sedimentation Control Act (Part 91, Michigan Public Act No. 451, 1994).
These measures have been developed from the Michigan Unified Keying System,
described in "Michigan Soil Erosion and Sedimentation Control Guide Book"
published by the Land and Water Management Division of MDEQ.
All of these measures shall be in place prior to excavating where required and shall be
maintained until construction is complete except 6, "seeding with mulch matting" or
aggregate cover, which shall be done immediately after the pipe installation.
Net erosion blankets containing plastic or synthetic net or netting shall no longer be
authorized, purchased, nor approved for use. Only Erosion Control Blankets such as
North American Green Bionet S150BN, and Western Wood fibers EXCEL SS-2 All
Natural (biodegradable jute/scrim netting with leno weave type mesh), or equivalent,
are considered acceptable products.
The cost of the above requirements shall be included in the price of the major items
of work.
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15. DEWATERING
When dewatering of groundwater is required, the Contractor shall limit the
dewatering operation to the minimum time and depth required for construction. The
Contractor shall submit to the Owner a dewatering plan indicating how dewatering
will be accomplished, along with how and where dewatering discharge will be
directed and controlled. Dewatering flows shall not be directed immediately to any
watercourse. All flow shall be directed to an "ecolobag" or Engineer approved equal
sediment trap. The sediment trap shall be located to allow a minimum overland flow
100 feet prior to entering any water course.
Dewatering shall be included in the price of the major items of work.
16. EXCESS DIRT
The Contractor shall remove all excess material resulting from construction and
arrange for disposal at a suitable site. Excess material shall be the property of the
Contractor and shall be disposed of properly by the Contractor.
17. USE OF SLAG
No slag shall be permitted.
18. EXISTING UTILITIES
As an aid to the Contractor, various utilities and underground structures are shown on
the plans. All information concerning shown utilities were taken from field topo and
from available records, but the Owner and the Engineer do not guarantee that the
location shown on the plans is accurate, nor that additional underground utilities or
structures may not be encountered.
The Contractor shall notify Miss Dig and Utility Companies for utility locations
before starting any open cut or tunnel construction or before drilling holes for
construction purposes. He shall cooperate with the utility companies in any repair,
relocation, or other work to be performed on the utility caused by the construction of
the contract.
The Contractor shall be fully responsible for the location, protection, relocation,
replacement, etc. for all existing underground utilities which may reasonably be
expected in any area, regardless of whether or not such utilities are shown on the plans.
Items in this category shall include, but not necessarily be limited to; water mains and
services, gas mains and services, storm sewer and catch basin leads, telephone, electric,
and cable TV wire, etc. Such work shall be considered incidental to the major items of
construction unless otherwise noted on the construction drawings.
A. Contractor shall coordinate with the Owner to locate all private utilities.
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B. Sewers (Storm, Culverts, and Under drains)
City of Kalamazoo provides storm sewer service in the project area.
C. Sanitary Sewer
City of Kalamazoo provides sanitary sewer service in the project area.
D. Water Main
City of Kalamazoo provides water service in the project area.
E. Cable
Charter Communications provides cable service in the project area.
F. Electric Services
Consumers Energy operates the electrical system in the project area.
G. Gas
Consumers Energy provides natural gas service in the project area.
H. Telephone
AT&T Michigan provides telephone service in the project area.
I. Miss Dig
The Contractor shall contact "MISS DIG" not less than 72 hours before starting
construction for assistance in locating utilities or for any work to be done on
utilities. The toll free phone number is (800) 482-7171.
19. PROTECTION OF UTILITIES
The Contractor shall furnish, install, use, and maintain adequate sheeting, shoring,
bracing, and stabilization methods required to ensure the integrity of existing
underground utilities both during and after completion of construction. When
necessary, the Contractor shall shore and brace existing utility poles which interfere
with construction.
The Contractor shall be responsible for repairing all cracks, leaks, breaks, and defects
in the utilities during the standard contract guarantee period of two year after
acceptance of construction, at no additional cost either to the project owner or the
owner of the utility.
Should service provided by public utilities be interrupted by the Contractor, the
Contractor shall be responsible for returning all public utilities to normal working
order.
Locations of existing utilities are shown using available records. The Owner and the
Engineer do not guarantee that the locations shown on the plans are accurate.
Additional underground utilities or structures may be encountered. No additional
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payment will be made due to unknown or inaccurately located utilities. The
Contractor shall notify Miss Dig and Utility Companies for utility locations before
starting any earth moving operations.
The Contractor shall coordinate daily construction activities with that of utility
companies which may be relocating some of their facilities as required by the
project. No claim for additional compensation will be allowed based on delays
caused by utility relocations.
Cost for complying with this specification shall be included in major items of work
in the proposal. Therefore, no additional payment for these items shall be made.
20. UTILITY POLES
When necessary, the Contractor shall shore and brace utility poles that interfere with
construction. Shoring and bracing shall be such that sinking or excessive tilting does
not take place. All relocation or removing and replacing of power poles, light poles
and telephone poles shall be done in accordance with Utility Owners Standards and
all expenses shall be paid for by the Contractor. All arrangements for relocations with
the Utility Company Owners shall be done by the Contractor at least 72 hours prior to
need for relocations.
21. TELEPHONE
An emergency telephone system (listing of number) shall be set up and given to the
Engineer and Owner so that the Contractor may be immediately notified of any
unsafe conditions or emergencies encountered during times that the Contractor is not
working on the project.
The Contractor shall provide a local number and a local employee so that he may be
contacted at any time (including weekends and holidays) 24 hours a day.
22. EXISTING PRIVATE FACILITIES
Existing wells, septic tank, tile field, lawn sprinklers or other facilities disturbed or
damaged by the Contractor shall be repaired and restored to working condition before
the end of that working day. Under no circumstances will such interruptions be
extended overnight. The Contractor shall take necessary precautions not to allow any
discharge from the above to enter any lake, stream, or canal along the line of work.
Costs for repairs or temporary service caused by the Contractor shall be at his own
expense and no claims for extra work will be allowed.
All precautions necessary shall be taken to ensure no damage occurs to homes,
including basements.
23. MAIL BOXES
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The Contractor shall temporarily relocate mailboxes interfering with construction so
that mail service is not interrupted. Mailboxes shall be replaced in a condition,
elevation, and location equal to that existing prior to construction in accordance with
U.S. Post Office requirements. Costs are incidental.
24. MATERIAL TESTING
The Owner reserves the right to sample and test any of the materials required for the
proposed construction, either before or after delivery to the project and to reject any
material represented by any sample which fails to comply with the minimum
requirements specified.
The Contractor shall furnish all materials reasonably required for sample testing and
analysis necessary for the testing of materials as required by these specifications.
The cost of the above testing shall be paid for by the Owner. If any pipe fails to meet
the specified requirements, all pipe represented by the sample shall be rejected unless
the Contractor can demonstrate through additional tests, at his own expense, that the
remainder of the pipe is satisfactory.
As a minimum requirement, the following shall be submitted to the Engineer by the
Contractor (at no extra cost to the Owner).
A. Gravels: A gradation analysis.
25. COORDINATION
The Contractor shall coordinate construction with the Owner and Engineer. Contractor
shall attend periodic coordination meetings scheduled by the Engineer as necessary.
26. RECORD PLANS
The Contractor shall maintain a set of record drawings throughout the project. The
Contractor shall make the drawings available to the Owner and Engineer in a timely
manner upon request. A set of record drawings shall be submitted to the Engineer at the
completion of the project.
27. WATER SERVICE POTHOLING
Owner records indicate that some service lines are of known materials. These known
service lines will not require potholing investigation. Contractor shall expose
unknown water service at the water main connection and approximately 3' from the
curb box on each side for viewing by the Authorized Representative and for a ford
box, if present, starting approximately 3' from the ford box along the private line
toward the house, until the private line coupling is observed. It is up to the Contractor
whether this is done by vactor truck or open excavation. Some service materials are
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known for yard and unknown from main to curb box. However, potholing will be paid
for one each per house whether yard or street or private line is known or unknown or
any combination. This item shall include restoration of the pothole. Hard surface
restoration will be paid separately as Road or Driveway Remove & Replace COK
(Exhibit B). Backfilling of the pothole shall take place immediately after viewing and
data collection by the Authorized Representative.
28. WATER SERVICE SHORT & LONG
This item includes replacement of the water service from the water main (including
new tap) to the curb box including the curb box. Removal and replacement of road or
driveway cross-section shall be paid for under item road removal and replacement (See
attached Exhibits A, B, and C). Sidewalk removal and replacement is to be paid
separately. Contractor may bore service if desired. This item shall include lawn
restoration as well. Distinction of long and short is simply if the water main is on the
house side of the road it's a short service. If the water main is on the far side of the road
it's a long service.
29. WATER SERVICE YARD
This item includes replacement of the water service from the curb box to the meter
not including the curb box or the meter. This item does not anticipate asphalt or
concrete removal. Pavement removal and replacement is to be paid for separately.
Sidewalk removal and replacement is to be paid separately. Contractor may bore
service if desired. This item shall include lawn restoration.
30. WATER SERVICE PRIVATE
This item includes the replacement of the water service from a ford box into the house.
This item does not anticipate asphalt or concrete removal. Pavement removal and
replacement is to be paid for separately. Contractor should bore service if able. This
item shall include lawn restoration. A plumber may be required to finalize the
connection in the house. Type k copper shall be used for the pipe underground. A flare
copper to male iron pipe fitting and ball valve shall be used just inside the exterior wall
of the house. For 0.75" use Ford C28-33-NL. For 1.25" use Ford C28-55-NL.
31. 2" SERVICE
This item refers to the service between the water main and the meter setting no greater
than 58 feet in length, including the tap. Pavement removal and replacement is to be
paid for separately. Contractor may bore service if desired. This item shall include lawn
restoration. Copper Tubing, Additional Length, 2" refers to the additional copper
tubing and work needed when services exceed 58 feet in length. See standard details
WA-07-A, WS-9-A.
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