DUTY WEAPONS AND ACCESSORIES

CITY OF BARTLETT
6 4 0 0 S T A G E R O A D
BARTLETT, TENNESSEE
38134
David Parsons, Mayor
Steve Sones, Chief Administrative Officer
Kristi Francavilla, Finance Director
Jeff Cox, Chief of Police
REQUEST FOR SEALED BIDS
SB # FY2027-07-003
DUE: August 13, 2026, no later than 2:00 p.m. (CST)
POLICE DUTY WEAPONS AND ACCESSORIES
BARTLETT POLICE DEPARTMENT
The City of Bartlett Police Department is seeking to purchase Duty Weapons and Accessories as
per the written specifications.

POLICE DUTY WEAPONS AND ACCESSORIES
Sealed Bid FY2027-07-003
DUE: August 13, 2026
NOTICE TO BIDDERS
Sealed Bids are to be received no later than 2:00 P.M. on August 13, 2026. All bid packets, with
an original, clearly identified, and two copies, must be labeled "FY2027-07-003 "DUTY
WEAPONS AND ACCESSORIES" and addressed as follows:
MAYOR DAVID PARSONS
CITY OF BARTLETT
6400 STAGE ROAD
BARTLETT, TENNESSEE 38134
NOTE: Bidders must be a Smith & Wesson Law Enforcement Distributor and
must include documentation of good law enforcement account standing with
Smith & Wesson.
The City reserves the right to reject any and all bids and to waive any informality in the bidding
process. The City of Bartlett is an equal opportunity. If further information is desired, please
contact Josh Pike, Police Department Captain, at 901-385-5560 or email jpike@bartlettpolice.org.
Please quote prices on the attached bid sheet.
We propose to furnish the item(s) listed on the attached form(s) at the quoted prices and guarantee
safe delivery FOB as specified.
These prices are submitted with a declaration that no Bartlett Alderman or Employee has a
financial or beneficial interest in this transaction.
______________________________ ______________________________
NAME OF FIRM EMAIL
______________________________ ______________________________
ADDRESS PHONE
______________________________ ______________________________
SIGNATURE OF AUTHORIZED PRINT NAME
REPRESENTATIVE
______________________________
DATE

POLICE DUTY WEAPONS AND ACCESSORIES
Sealed Bid FY2027-07-003
DUE: August 13, 2026
INTENT
The intent of these specifications is to provide sufficient specified information to permit
prospective bidders to submit proposals for the provision of Duty Weapons and Accessories as
per the written specifications.
STATEMENT OF INTENT - EQUALITY AND FAIRNESS
The City of Bartlett will not discriminate against any individual for any reason and will provide
services to all citizens in a nondiscriminatory fashion. It is the intent of the City to fully comply
with the provisions of Title VI and Title VII of the Civil Rights Act of 1964. The City is committed
to a moral, ethical, and legal responsibility to ensure equitable employment practices and the
delivery of city services regardless of an individual's race, color, religion, national origin, age,
disability, gender, or political affiliation.
GENERAL SPECIFICATIONS
These specifications are intended to establish the minimum requirements for the products sought
by the City. The City has determined that standardization, officer training, operational consistency,
parts compatibility, maintenance considerations, and interoperability with existing departmental
equipment necessitate the procurement of the specific products identified in this solicitation.
Accordingly, bidders shall provide pricing for the exact make, model, and configuration specified
herein. No substitutions, alternates, or equivalent products will be considered. Any bid proposing
products other than those specifically identified may be deemed non-responsive and rejected.
The City reserves the right to evaluate bids based on overall value and the best interests of the
City, including compliance with specifications, vendor qualifications, service capabilities, and
total cost of ownership, and not necessarily on the basis of the lowest initial price.
1. All bidders must clearly identify any and all deviations from these specifications that
their products may have; however, bids must meet or exceed specifications.
a. BID REQUIREMENTS AND AWARD BASIS
i. Authorized Distributor Requirement: Bidders must be an authorized Smith
& Wesson Law Enforcement Distributor and shall provide documentation
demonstrating current good standing with Smith & Wesson for law
enforcement sales and support.
ii. Exact Product Requirement: All items proposed must be the exact make,
model, and configuration specified in this solicitation. No substitutions,
alternates, equivalent products, or deviations from the specified items will
be accepted.
iii. All-or-None Bid Requirement: Bidders must submit pricing for every line
item contained in Part I and must be capable of furnishing all items
identified therein. Failure to provide pricing for all required line items or
failure to demonstrate the ability to fulfill the entire Part I requirement

POLICE DUTY WEAPONS AND ACCESSORIES
Sealed Bid FY2027-07-003
DUE: August 13, 2026
may result in the bid being deemed non-responsive and removed from
consideration.
iv. Award Basis: Bids will be evaluated and awarded on an all-or-none basis.
The City intends to make a single award for one qualified vendor for all
items included therein. Awards will not be split among multiple vendors,
nor will individual line items be awarded separately. The City reserves the
right to reject any bid that does not comply with these requirements.
2. Bidder shall include the specification checklist, along with the signed pricing sheet and
the signed and notarized Iran Divestment Act form (page 10) & Public Acts 775 form
(page 11). Note: An original, clearly marked, and two copies shall be included in the bid
package.
3. Bidder must include a current year, signed W-9 form.
4. All prices are to be firm for 180 days from the bid due date.
5. The bid should state the manufacturer's warranty, along with the owner's manuals.
6. The City reserves the right to reject any and all bids.
7. An Award Letter will be issued to the successful vendor designating them the supplier of
said equipment for the period specified in the Bid-Pricing Guarantee (180 or 365 days
from the bid due date).
8. An official Purchase Order may be issued for one (1) unit, or multiple units at any time
during the awarded period. All purchase orders are subject to available funding.
9. Products delivered because of the award of this bid shall be new and unused.
10.All items are to be delivered F.O.B. to the City of Bartlett Police Department, 3730
Appling Road, Bartlett, TN 38133.

POLICE DUTY WEAPONS AND ACCESSORIES
Sealed Bid FY2027-07-003
DUE: August 13, 2026
BID PRICING SHEET
(Include one original and two copies including bid-pricing, Public Acts 109 form, Public Acts
775 form, and current W-9 form)
PART I - Duty Weapons and Accessories
NOTE: Only authorized Smith & Wesson Law Enforcement Distributors in good standing with
Smith & Wesson may bid. All products must be the exact items specified; no substitutions or
alternates will be accepted. Pricing must be provided for all Part I line items.
Line Item No. Description Unit Qty. Unit Total
No. Price Amount
1 14776 Pistol - Smith & Wesson M&P 9 Each 170
2.0 Metal with Aimpoint COA
optic as a package. Three (3) 17-
round magazines, front and rear
iron night sights, four (4)
Palmswell grip adapters,
aluminum frame, 4.25" barrel,
carry case.
2 69458 Light - Streamlight TLR-7 HL-X Each 170
w/rechargeable battery
3 6365RDS Holster - Safariland 6365RDS Each 150
STX PB Level III holster for S&W
M&P 9 to hold TLR7 light and
optic. Right hand
4 6365RDS Holster - Safariland 6365RDS Each 20
STX PB Level III holster for S&W
M&P 9 to hold TLR7 light and
optic. Left hand
5 14974* Pistol - Smith & Wesson ShieldX Each 170
9mm with Aimpoint COA optic as
a package. No safety, 3.6" barrel,
three (3) 15-round magazines,
carry case. Iron sights
__________
Initials

POLICE DUTY WEAPONS AND ACCESSORIES
Sealed Bid FY2027-07-003
DUE: August 13, 2026
(BID PRICING SHEET - PAGE 2)
Line Item No. Description Unit Qty. Unit Total
No. Price Amount
6 Not Available Holster - Safariland Solis Each 150
Level II PB holster for S&W
ShieldX with optic. Right hand
7 Not Available Holster - Safariland Solis Each 20
Level II PB holster for S&W
ShieldX with optic. Left hand
8 39490000A Range mags - S&W M&P 2.0 Each 60
9mm 17 round magazine
9 3017244 Range mags - S&W M&P Each 60
ShieldX 9mm 15 round
magazine
10 14202 Smith & Wesson Simunition Each 20
training pistol frame kit. Blue
polymer frame, ambi slide
stop, three (3) 17-round mags,
carry case. Compatible with
Simunition slide.
11 FSSWMP92.0- Rings Blue Guns S&W M&P Each 25
SCS-MP2-TLR7X 9 2.0 4.25" w/ Holosun SCS
and TLR7X
12 Not Available S&W Armorers Classes for the Each 11
S&W M&P 9 w/COA #14776,
S&W ShieldX w/COA, and
AR Platform for 11 Officers
__________
Initials

POLICE DUTY WEAPONS AND ACCESSORIES
Sealed Bid FY2027-07-003
DUE: August 13, 2026
(BID PRICING SHEET - PAGE 3)
PART I - UNIT PRICE TOTAL $________________
Total Part I Bid in Words:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Estimated time of delivery/installation _____________________ days.
__________
Initials

POLICE DUTY WEAPONS AND ACCESSORIES
Sealed Bid FY2027-07-003
DUE: August 13, 2026
(BID PRICING SHEET - PAGE 4)
PART II - Tiered Pricing - Duty Weapons
NOTE: Only authorized Smith & Wesson Law Enforcement Distributors in good standing with
Smith & Wesson may bid. All products must be the exact items specified; no substitutions or
alternates will be accepted. Pricing must be provided for all Part I line items.
The Vendor should provide a tiered pricing schedule for the quantity tiers listed below in response
to these specific items originally listed in Part I:
Line #1: Pistol - Smith & Wesson M&P 9 2.0 Metal with Aimpoint COA optic as a
package; three (3) 17-round magazines, front and rear iron night sights, four (4) Palmswell
grip adapters, aluminum frame, 4.25" barrel, carry case.
Quantity Range Unit Price Each - Line #1
170 or More Units $
100-169 Units $
50-99 Units $
1-49 Units $
Line #5: Pistol - Smith & Wesson ShieldX 9mm with Aimpoint COA optic as a package;
no safety, 3.6" barrel, three (3) 15-round magazines, carry case, iron sights.
Quantity Range Unit Price Each - Line #5
170 or More Units $
100-169 Units $
50-99 Units $
1-49 Units $
Pricing for 170 or More Units shall apply to any purchase of 170 units or greater. If the
Vendor does not intend to offer pricing for any quantity tier or item listed in PART II, the
Vendor shall indicate "N/A" in the applicable space.
Total Part II Bid in Words:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Estimated time of delivery/installation _____________________ days.
__________
Initials

POLICE DUTY WEAPONS AND ACCESSORIES
Sealed Bid FY2027-07-003
DUE: August 13, 2026
(BID PRICING SHEET - PAGE 5)
NOTE: BID-PRICING GUARANTEE
The pricing provided within the bid is firm for 180 days, with an option to purchase additional
Duty Weapons and Accessories within one year from the bid due date at the same price.
Yes: __________ No: __________
NOTE: COOPERATIVE PURCHASING
T.C.A. 12-3-1205 authorizes any local government to participate in, sponsor, conduct, or
administer a cooperative purchasing agreement for the procurement of any supplies, services, or
construction with one or more other local governments in accordance with an agreement entered
into between the participants. Such agencies that file a Cooperative Purchasing Agreement with
the City of Bartlett may purchase from Contracts established by the City. Unless the Contractor
declines the Offer submitted by the Seller to the City, the Contractor agrees to sell additional
items at the Bid prices, terms, and conditions, to other eligible governmental agencies that have
such agreements with the City. Each respective governmental agency will issue its own
purchase order and make payments according to the terms and conditions set forth in this bid.
The City of Bartlett accepts no responsibility for the payment of the purchase price by other
governmental agencies.
The contractor will make contract prices available to other agencies in accordance with the
above:
Yes: ______ No: _______
___________________________________ ___________________________________
Name of Firm Email
___________________________________ ___________________________________
Authorized Representative Telephone Number
(Typed or Printed)
___________________________________ ___________________________________
Authorized Representative Signature Date

POLICE DUTY WEAPONS AND ACCESSORIES
Sealed Bid FY2027-07-003
DUE: August 13, 2026
IRAN DIVESTMENT ACT
"By submission of this bid, each bidder and each person signing on
behalf of any bidder certifies, and in the case of a joint bid each party
thereto certifies as to its own organization, under penalties of perjury,
that to the best of its knowledge and belief that each bidder is not on the
list created pursuant to 12-12-106."
Full text of Public Acts of 2017, Chapter 817 can be found on the Tennessee
Secretary of State's website: http://tnsos.org/acts/PublicActs.109.php
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Company Name (Proposer/Contractor)
Print Name_________________________
Signed ____________________________
Title ______________________________
Subscribed and sworn before me this ____ day of _________, 20_____.
Signed _______________________ Print Name_____________________
Title ______________________________
My commission expires: _____________________, 20_______.
NOTE: Bids cannot be considered nor awards made to anyone without the
above-required statement.