TOWN OF CHARLESTOWN
INVITATION TO BID
Town Dumpster Service
The Town of Charlestown is presently accepting bids for the placement and pick up of multiple
containers for Fiscal Year 2027 (July 1, 2026 to June 30, 2027). Sealed bids must be received no
later than 3:00 PM, MONDAY, FEBRUARY 23, 2026 at the Town Clerk’s Office, 4540 South
County Trail, Charlestown, RI. 02813. All bids shall be clearly marked “Dumpster Services”
in the lower left-hand corner of the envelope. Questions regarding the specifications should be
directed to Michael DiCicco, Director of Public Works, by calling (401) 364-1230. The bid
award shall be made on the basis of the lowest evaluated responsive bid. Evaluation will be
made on the basis of cost, additional projected costs for service, if any, performance, and
historical business relationship with the Town. The Town reserves the right to reject any and all
bids and to accept that bid which it deems in its sole judgment to be in the best interest of the
Town.
Jeffrey S. Allen
Town Administrator
DETAILED SPECIFICATIONS FOR
Dumpster Services
Town of Charlestown
Invitation to Bid
1. The designated bidder shall provide dumpster service no later than the morning of the first
business day following notification by the Town.
2. The bidder shall provide the Town with proof of insurance, in accordance with the attached
insurance addendum.
3. The successful bidder shall perform in full compliance with the detailed specifications of the
bid. Should he/she fail to do so, the Town shall notify the bidder in writing. Should the bidder
continue in non-compliance, the Town reserves the right to cancel the contract within ten (10)
days of written notification and choose a competing bidder.
4. The bidder shall haul only solid waste and recyclables received from Charlestown municipal
facilities in the Town's containers.
5. The bidder shall haul materials ONLY to State licensed facilities or facilities with full licensed
approval of the State wherein the facility is located, and which facilities are in full compliance
with operating standards set by State, Federal, and Local laws codes and ordinances.
6. All bidders shall provide, attached to the price sheet, proof that he/she is normally engaged in
the waste hauling business and that he/she is licensed to operate as a waste hauler in the State of
Rhode Island.
7. The bidder shall present proof of workers’ compensation insurance in force, and liability
insurance in the amount of one million dollars ($1,000,000.00) indemnifying the Town from any
claims or legal actions, prior to the award of the bid.
18. The initial period of this bid award shall be for one (1) year from July 1, 2026 to June 30,
2027. However, the Town reserves the right to extend the period of the award for TWO
additional (2) years, upon agreement to the same by the vendor and the Town Council. Nothing
herein shall obligate the Town to any such extension. All bid prices contained within the
accepted proposal must be held for the original and extended term or terms, should said
agreement to extend the term or terms take effect.
THE PRICE SHEET, PROOFS, SPECIFICATIONS AND ADDENDA, OR EXACT COPIES
THEREOF, SHALL BE RETURNED COMPLETE AND INTACT, INITIALED ON EACH
PAGE, AS THE BID RESPONSE
ADDENDUM TO DUMPSTER SERVICE BID
Liability and Workers Compensation Insurance
The contractor shall maintain, at all times, public liability and worker's compensation insurance in the following
amounts. Insurance coverage required of the contractor under this section shall be primary and the Town of
Charlestown's insurance coverage shall be secondary with respect to any claims.
A. Liability Insurance
1. The contractor shall maintain public liability and property damage insurance that protects the contractor and the
Town of Charlestown and its officers, agents, and employees from any and all claims, demands, actions and suits for
damage to property or personal injury, including death, arising from the contractor's work under this agreement.
The insurance shall provide coverage for not less than $1,000,000.00 for personal injury to each person,
$1,000,000.00 for each occurrence and $1,000,000.00 covering all claims per occurrence. The limits of the
insurance shall be subject to statutory changes as to the maximum limits of liability imposed on municipalities of the
State of Rhode Island during the term of the agreement.
2. The contractor shall maintain automobile liability insurance for not less than $1,000,000.00 for all owned, non-
owned and hired vehicles.
The insurance shall be without prejudice to coverage otherwise existing and shall name as additional insureds the
Town of Charlestown and its officers, agents and employees. Notwithstanding the naming of additional insureds,
the insurance shall protect each insured in the same manner as though a separate policy had been issued to each, but
nothing herein, shall operate to increase the insurer's liability as set forth elsewhere in the policy beyond the amount
or amounts for which the insurer would have been liable if only one person or interest had been named as insured.
The coverage must apply as to claims between insureds on the policy. The insurance policy shall provide that the
insurance shall not terminate or be canceled without thirty days (30) written notice first being given to the Town
Financial Director. If the insurance is canceled or terminated prior to completion of the contract, the contractor shall
provide a new policy with the same terms, or terms otherwise acceptable to the Town of Charlestown. The
contractor agrees to maintain continuous uninterrupted coverage for the duration of the contract.
3. The contractor shall maintain on file with the Financial Director a certificate of insurance certifying the coverage
required under Section (1) and (2). The adequacy of the insurance shall be subject to the approval of the Town
Solicitor. Failure to maintain liability insurance shall be cause for immediate termination of the contract by the
Town of Charlestown.
B. Worker's Compensation Insurance
1. The contractor shall obtain workers’ compensation insurance coverage if legally allowed and available for all of
its workers, employees and sub-contractors either as a carrier-insured employer or as a self- insured employer, as
provided by Rhode Island statutes. A certification of insurance, or a copy thereof, shall be attached to the contract
between the contractor and the Town of Charlestown. The contractor shall maintain worker's compensation
insurance for the term of the contract.
2. In the event the contractor's workers' compensation insurance coverage expires during the term of this
agreement, the Town of Charlestown shall require the contractor to renew its insurance in a timely fashion, either as
a carrier-insured employer or a self-insured employer, before its expiration, and the contractor shall provide the
Town of Charlestown with further certification of workers' compensation insurance as renewals of said insurance
occur.
BID PROPOSAL COST SHEET
DUMPSTER SERVICES
Senior Center: 2 Yard Dumpster – Pick up 1 time a week $________________________________
Town Hall/DPW: 4 Yard Dumpster – Pick up 1 time a week $________________________________
Police Station: 4 Yard Dumpster – Pick up 1 time a week
$________________________________
Ninigret Park: 10 Yard Dumpster – Pick up 2 times a week $________________________________
• Dumpster placed April 1 & removed November 30
Charlestown Beach: 2–10 Yard Dumpsters–Pick up 2 times a week
• Dumpster placed May 1 & removed October 31
$________________________________
Blue Shutters Beach: 2-10 Yard Dumpsters-Pick up 2 times a week
• Dumpster placed May 1 & removed October 31
$________________________________
______________________________
Signature
DATE _______________________________
___________________________________________________________________________
Name of Company
Address
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Telephone Number
This page summarizes the opportunity, including an overview and a preview of the attached documents.
