INVITATION TO BID (ITB): # 20-12
Dumpster Rental (Annual Contract)
The Board of Public Education for the City of Savannah and the County of Chatham (the “District”), the
body corporate responsible for public education in Chatham County, which is commonly known as the Savannah-
Chatham County Public School System (“SCCPSS”), seeks sealed bids as specified in this Invitation to Bid
It is worth noting at the outset that this Invitation to Bid is a competitive sealed bidding process. The
contract, if one is awarded at all, will be awarded to the responsible and responsive Bidder by means of the award
process described in in “Attachment A - Goods and/or Services Requested, Format of Bids, Evaluation Criteria
for Award, and Contract Requirements.”
Vendors who wish to be awarded a contract by the District to provide the goods and/or services requested
by this ITB shall be referred to herein as the “Bidder(s).” To be considered for an award of a contract under this
ITB, Bidders should carefully read this solicitation document, which is called Invitation to Bid (ITB): # 20–12
Dumpster Rental (Annual Contract), and all of the forms, product specifications, service requirements, contract
documents, or other materials that may attached hereto or referenced herein. This ITB and the associated
documents identify the goods/and or services requested by the District, contain the instructions for preparing
and submitting bids, and outline the process by which the District will award a contract for those goods and/or
services, if it decides to award a contract at all.
II. GENERAL TERMS AND CONDITIONS FOR THIS ITB
A. A “Cone of Silence” Applies to this ITB.
A “Cone of Silence” is imposed upon this ITB after advertising and terminates at the time the District
awards a contract. Except as specifically set forth below, the Cone of Silence prohibits any communications in
any form (whether written, oral, or electronic) by, or on behalf of, a prospective Bidder for this solicitation,
including any persons affiliated with or in any way related to a prospective Bidder, with any District employee,
any member of the elected Board of Education that serves as the District’s governing body, the Superintendent
or her staff, and any other persons involved in evaluating the bid, such as program managers or members of any
selection committee. The Cone of Silence is intended to prohibit lobbying for, or against, a particular Bidder or
Bidders and to prevent prospective Bidders from circumventing the process for selection set forth in this ITB.
The Cone of Silence does not apply to oral communications with the Director of Purchasing, or the
Director of Purchasing’s designees, at pre-bid conferences, site visits (as applicable), presentations before
selection committees, contract negotiations with bidders selected for award, or at other times expressly allowed
by this solicitation. Written communications expressly authorized by this solicitation, such as (1) the submission
of the bid itself, (2) requests for interpretation, requests for material substitutions, protests, or similar inquiries to
the purchasing department, (3) documents circulated at oral presentations before selection committees, or (4)
documents circulated in connection with contract negotiations with the bidder(s) selected for award are also
permitted in communication with the Director of Purchasing or the Director of Purchasing’s designees. The Cone
of Silence does not apply to presentations allowed by Board policy or to the Board of Education at a duly called
In addition to any other penalties provided by law, violation of the Cone of Silence by any bidder may
result in the rejection of the bidder’s response and disqualify the bidder from being awarded any contract as a
result of this solicitation. Any person having personal knowledge of a violation of these provisions shall
immediately report such violations to the District’s Purchasing Department.
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B. The Goods and/or Services Requested by the District.
The goods and/or services requested by the District in this ITB are described in more detail in “Attachment
A- Goods and/or Services Requested, Format of Bids, Evaluation Criteria for Award, and Contract
Requirements,” which is incorporated into this ITB by this reference.
C. The Advertising Dates for this ITB.
This ITB is being advertised on the Purchasing Department page of the District website www.sccpss.com
from Sunday, July 21, 2019, until the deadline for submitting bids.
This Invitation to Bid (ITB) is also being advertised in the Savannah Morning News, the newspaper for
legal notices in Chatham County, on the following dates:
Sunday, July 21, 2019, and
Sunday, August 4, 2019.
D. No Pre-Bid Conferences Held by the Purchasing Department.
No pre-Bid conference is scheduled for this ITB.
E. The Deadline for Submitting Bids in Response to this ITB.
Bidder must submit any bids in response to this ITB, unless extended by the District, no later than:
2:00 P.M. on Thursday, August 22, 2019
Time is of the essence, and any bid received after this deadline for submission, whether by mail
or otherwise, will not be accepted. Bidders are responsible for ensuring that their bids are timely received and
stamped by Purchasing Department personnel. The time of receipt shall be determined by the time clock stamp
in the Purchasing Department. It shall not be sufficient to show that the bid was mailed in time to be received
before the scheduled deadline.
This deadline may be extended for all prospective bidders within the discretion of the Director of the
Purchasing Department or her designee for any reason. A non-exclusive list of reasons why the deadline may
be extended include: the issuance of addenda to this ITB or the associated specifications, a total absence of
bids, District closure due to inclement weather, etc. The Director of the Purchasing Department will either extend
the deadline for all bidders or not all.
Bidders may withdraw bids at any time up to the scheduled time for receipt of bids. Bidders may
resubmit bids provided it is prior to the scheduled time for receipt of bids.
Bids cannot be modified after the submission deadline, as may be extended by the Purchasing
Department. Care should be taken to ensure that information provided is accurate, complete, and consistent.
Omission of any of the required information may subject the Bidder to disqualification. The District reserves the
right to request information or respond to inquiries for clarification purposes only.
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Delivery and Submission of Bids.
Bidders shall timely deliver bids in person, by mail, or by a commercial delivery service, such as Federal
Express or UPS, to the following address:
The Savannah Chatham County Public School System
208 Bull Street
Savannah, Georgia, 31401
G. Receipt and Tabulation of Bids.
Bids and modifications shall be time-stamped by the Purchasing Department upon receipt. The time of
receipt shall be determined by the time clock stamp in the Purchasing Department. After the deadline for
submissions of bids has past, bids will be opened in the presence of two or more Purchasing Department officials
and tabulated. A copy of the bid tabulation will be posted on the District’s website within seventy-two (72) hours
after the closing date. Only after award of the contract shall bids be open to public inspection.
H. Timely-filed, Signed Bids Considered an Offer.
A bidder’s timely-filed, signed bid shall be considered an offer on the part of the bidder which may become
a binding contract on the bidder if accepted by the District at the conclusion of the bid evaluation process. By
submitting a bid in response to this ITB, bidder agrees that bid will remain open for acceptance by the District for
at least 120 days without any changes in terms or pricing.
In event that the bidder refuses to perform its promises made in its offer after acceptance by the District,
the District may take such action as it deems appropriate to redress the bidder’s failure to perform, including legal
action for damages or equitable relief, including specific performance, for the bidder’s lack of required
Non-Response by Prospective Bidders.
If a bidder does not wish to submit a bid in response to this ITB but would like to remain on the list of
potential vendors for the District, please complete and return only the “No Bid Statement Form” included with
this ITB packet and clearly mark the outside of the envelope with the words “No Response.”
J. Form and Formatting of Bids.
The form and formatting requirements for bids requested by this ITB are described in “Attachment A-
Goods and/or Services Requested, Format of Bids, Evaluation Criteria for Award, and Contract Requirements”
and in the attached Bid Form.
K. Bid Bonds.
A bid bond IS NOT required with bidder’s bid for this ITB.
L. Performance and Payment Bonds.
If the bid exceeds $100,000, the successful Contractor will be required to provide both a Performance
Bond and a Payment Bond, each in an amount equal to 100 percent of the total Contract amount within 14 days
receipt of the District’s Intent to Award and prior to execution of contract.
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M. Bidder’s Essential Credentials and Business Structure to be considered a “Responsible
To even be considered for a possible award of a contract for the goods and/or services requested by this
ITB, a Bidder must be deemed a “responsible” Bidder by the District’s Purchasing Department.
To be considered a “responsible” Bidder for the purpose of this ITB, a Bidder must be licensed and have
the capacity to provide the goods and/or perform the services requested by this ITB and must be able to meet
the minimum licensing, bonding, insurance, and contractual requirements of this ITB. The District reserves the
right to request a Bidder to provide additional information or documentation to demonstrate that it is a
“responsible” Bidder. Failure to provide the requested additional information, in itself, will be sufficient grounds
for the District to declare the Bidder to be not “responsible” for the purposes of this ITB.
To be considered a “responsible” Bidder, the Bidder’s majority (51%) ownership, whether public or
private, must be held by citizens or lawful permanent residents of the United States.
To be considered a “responsible” Bidder, the Bidder must attach to its bid a copy of any and all business
licenses needed for the Bidder to provide the requested goods and/or services, including any local business
licenses needed to provide the good and/or services requested by this ITB in Chatham County.
If the Bidder is a corporation, a copy of a current Annual Corporate Registration issued by the State in
which the Bidder is incorporated is required to demonstrate that the Bidder is a “responsible” Bidder.
While any lawful form of business may be a “responsible” Bidder, if the Bidder is a partnership or joint
venture, a copy of the contractual agreement between the partners or the participants in the joint venture must
be provided with the Bidder’s bid. The partnership or joint venture agreement must be adequate to its purpose
of establishing a safe and well-structured good faith relationship between the participants, and must comply with
all applicable laws, including Antitrust Laws. The agreement must include adequate provisions to address
unforeseen events such as the demise of any one of the partners or joint venture companies, and the like. If the
Bidder is a partnership or joint venture between two existing business entities, including, but not limited to, a
corporation or LLC, then all partner should be routinely and on a daily basis in the business of providing services
which are closely similar or identical to those Services solicited by this ITB. If the District determines that the
form of the Bidder’s business, including a partnership or joint venture, was not created for a legitimate business
purpose, could impair the Bidder’s performance in response to this solicitation, poses a liability to the District, or
is otherwise not in the best interest of the District, then the District reserves the right to disqualify the Bidder and
determine that it is not responsible.
If the Bidder is a joint venture, information and documentation must be provided to establish whether the
joint venture is a business entity created for the purpose of functioning as the joint venture, or whether the joint
venture is operated through the existing legal status of the venture partners. All information regarding the legal
structure and reporting of income for tax purposes of the joint venture must be provided.
It is the District’s intent to only enter into a contract as a result of this ITB with a single Bidder. The District
reserves the right to reject as “non-responsive” or “not responsible” any bid that requests the District to enter into
contracts with multiple Bidders.
N. Insurance, Warranty, Indemnity and Other Requirements for “Responsible” Bidders.
To be considered a “responsible” Bidder, all Bidders may be required to meet minimum insurance,
warranty, indemnity and other requirements set forth in more detail in “Attachment A- Goods and/or Services
Requested, Format of Bids, Evaluation Criteria for Award, and Contract Requirements,” which is incorporated
by this reference.
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