Dump Truck Parts

Agency: State Government of Ohio
State: Ohio
Type of Government: State & Local
NAICS Category:
  • 333924 - Industrial Truck, Tractor, Trailer, and Stacker Machinery Manufacturing
Posted Date: Jul 2, 2020
Due Date: Jul 23, 2020
Solicitation No: 205-21
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
InvitationURL Commodity Addenda Dtopen Supt office PriceUrl
205-21 Dump Truck Parts 7/23/2020 Equipment Mgmt 205-21Pricing

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Invitation No.: 205-21
Location: All Districts
Commodity: Dump Truck Parts
Multiple Award
Pricing: http://www.dot.state.oh.us/Divisions/ContractAdmin/Contracts/PurchDocs/205pricing.xls
INVITATION TO BID (ITB)
State of Ohio, Department of Transportation
Office of Contract Sales, Purchasing Services
Jack Marchbanks, Ph. D., Director
Bid Submission Deadline (Bid Opening Date):
July 23, 2020 at 1:00 p.m. eastern time
1:00 P.M.
Submitted by:
Company Name:
Federal Tax ID No.:
Physical/Mailing Address:
Street Address:
P.O. Box:
City:
St:
Zip:
Contact Person and Phone Number:
(authorized to answer questions
about your company’s bid)
E-Mail Address (required):
(person who filled out bid)
E-Mail Address (required):
(for notification of future bid opportunities)
Remit to Payment Address:
Telephone Number
800 Number
Fax Number
Return Properly Marked, Complete Bid Packages To:
Ohio Department of Transportation
Office of Contract Sales, Purchasing Services, 1st floor
1980 West Broad St. Mail Stop 4110
Columbus, OH 43223
BIDDERS MUST SUBMIT ANY QUESTIONS, CLARIFICATIONS, OR INQUIRIES REGARDING THIS
INVITATION TO BID VIA THE FOLLOWING WEBSITE:
http://www.dot.state.oh.us/Divisions/ContractAdmin/Contracts/Pages/PurchasePBQ.aspx
Invitation No. 205-21
205-21 ITB Dump Truck Miscellaneous
Parts and Accessories 07/01/2020
REQUIREMENTS/SPECIFICATIONS
Section 1:
Intent
The purpose of this invitation is to establish pricing for Miscellaneous Parts and Accessories for
ODOT Dump Truck Assembly.
Section 1a: Optional Pre-Bid Tele-Conference
The purpose of the Pre-Bid Tele-Conference is to walk through each specification item to
ensure each bidder is fully cognizant of the Department’s requirements and specifications. The
Department highly encourages all vendors to sign into the tele-conference in order to answer
any remaining questions/problems.
The optional pre-bid Tele-Conference will be held Monday, July 13, 2020 at 9:00am.
The dial-in-number will be 614-721-2972 The conference ID number will be 866712042#.
The Department Contacts are Tom Justus (614) 496-4088 or Austin Cox (614) 674-5031.
The sign-in sheet, that will be filled out by ODOT, is public record and may be shared at the
Department’s discretion. Any required addendum/clarifications will be published at the
conclusion of the pre-bid conference call.
For additional information regarding the Invitation to Bid (ITB) please contact the Office of
Contracts attn: Jim Schurch at (614) 644-7870 or Todd VanKirk at (614) 466-3209.
Section 2: Contract Duration
The duration of the contract shall be twelve (12) months from the date of award.
Section 3: Free on Board (F.O.B.) Destination
The net unit bid price shall include delivery charges, Free on Board (F.O.B.) to either of the
following locations:
Ohio Penal Industries
Chillicothe Correctional Institution
State Route 104 North
Chillicothe, Ohio 45601
Attn: Tom Justus & Austin Cox
Ohio Department of Transportation
-or- Office of Equipment Management
1620 West Broad Street
Columbus, Ohio 43223
Attn: Tom Justus & Austin Cox
Section 4: Delivery for all Sections:
Delivery shall be made within 30 calendar days upon written or verbal notification of a valid
State of Ohio purchase order.
Central Garage - Columbus (CG) Ohio Penal Industries - Chillicothe
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Invitation No. 205-21
4.1 : Delivery Hours
All deliveries which are to a Department of Transportation facility must be made between the
hours of 8:00 a.m. and 2:30 p.m., Monday through Friday, excluding State holidays, unless
special permission is granted by the Department to temporarily waive or adjust this requirement.
All deliveries which are to the Ohio Penal Industries at Chillicothe Correctional Institution must
be made between the hours of 8:00 a.m. and 2:00 p.m., Monday through Thursday, excluding
State holidays, unless special permission is granted by the Department to temporarily waive or
adjust this requirement.
Section 5: F.O.B. Destination Minimum Delivery Order: $150.00 Invoice
Orders meeting or exceeding the minimum shall be shipped F.O.B. destination at the unit price
quoted.
Orders amounting to less than the minimum shall be shipped at the unit price quoted, prepaid
with freight/shipping charges added to the invoice. Copies of freight/shipping charges are to be
included with the invoice.
No minimum shall apply to an order picked up by the Department of Transportation at the vendor
location, at the unit price quoted.
Note: The Department will normally purchase a minimum of ten (10) of each item when
ordering, however the Department does not guarantee that a minimum of ten (10) will be
ordered on every purchase order.
Section 6:
Section 7:
Multiple Award
ODOT will accept all responsive bids submitted on or before the specified bid opening date and
make an award to all responsive bidders pursuant to O.R.C. 5513.02.
Compatibility Requirements
If bidding items that have a different manufacture and/or part number than listed in the ODOT
pricing page, the vendor must identify the make and model of the part. The Office of Equipment
Management will evaluate whether the component is an approved equal which is compatible
with all other components. If the component is not 100% compatible with all other components,
that item will not be considered for award.
Section: A
If a market model is listed, the item being bid on must either be the market model or an approved
equal to that make and model.
Each approved equal submitted for consideration must be compatible with its mate, connector,
lock and/or all terminals and seals listed in this section.
Item A90
The Product Specifications for the Wireless Precise Temperature Sensor are as follows:
Precise part number ARC-WTS-DS-H2 or approved equal. All units other than Wireless
Precise models must be approved by O.D.O.T. Office of Equipment Management. You
can contact the Office of Equipment Management for approval information.
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Invitation No. 205-21
Items A66 A80
The wiring harness must be compatible with all the plugs/connectors supplied by the
awarded chassis manufacturer on the current 023 ODOT contract. Currently, the
contract requires manufactures to end with 280 metri-pack 7-pin connector. All
components contained in the wiring harness must be compatible with each other.
Section: B
Coating for fittings. Dura-kote or approved equal.
Minimum Hydraulic Hose roll size: 100ft.
Minimum Suction Hose roll size: 100ft.
Section: C
Plastic fittings are not acceptable. ODOT will accept brass & stainless-steel fittings.
Section: D
Item D3:
Item D60:
Item D62:
Items D72 D76, D39 D41, D46 D51
Drawings for the items referenced above are located below, under FIGURE
DRAWINGS.
4
Invitation No. 205-21
Allow +/- tolerance of 1/8” of each item below.
Items D72, D73, & D75
Each of these items must be supplied with non-breathable lids.
Items D74 & D76
Port A: Must be a 3” female national pipe thread.
Port B: Must be a 3” female national pipe thread
Section: E
Items E13 E22
Flat beds are to be shipped without long sills. Flatbed floors are to be standard Pressure
treated Pine flooring or approved equal.
Items E23 E24
Flatbed floors are to treadplate 11ga. Steel with High Gloss PPG Black Powder Coat
Finish or approved equal.
Items E18 E24
Stake sides are to be quick release style.
Section 8:
Item E39:
Invoicing
In effort to streamline the invoice payment process, the Office of Equipment Management is requesting that
vendors email an attached copy of the invoice to the following address, on the date that the ordered
commodity is delivered to the Department. Please send all electronic emails to the following address:
dot.cen.oem@dot.ohio.gov
If a vendor still desires to submit a paper invoice, it is not to be shipped with the commodity. It should be
mailed to the “Bill To” contact and address located on the purchase order. If the order is processed through a
credit card, the vendor will remit the invoice to the Credit Card holder’s name and address.
Pricing
Department Price Sheet Must be Submitted on USB flash drive or CD
The Department shall not accept any Invitation to Bid that fails to include a USB flash drive or compact disk (CD)
with a completed price sheet from the Department’s provided Microsoft Excel file. The Department will only
accept and consider a price sheet that has been produced from the electronic completion of the Department’s
Microsoft Excel file which must be saved and submitted on a USB or CD with the bid. Failure to submit a USB or
CD with a completed price sheet from the Department’s Microsoft Excel file shall make the bid non-responsive.
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