Ductless Air Conditioning Units
| Agency: | Town of Westerly |
|---|---|
| State: | Rhode Island |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Apr 14, 2026 |
| Due Date: | May 5, 2026 |
| Solicitation No: | 27-11 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
27-11
|
| Bid Title: |
Ductless Air Conditioning Units
|
| Category: | Special Industries Equipment, Supplies and Accessories |
| Status: | Open |
|
Attachment Preview
TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
REQUEST FOR QUOTATION
RFQ Description: Ductless Air Conditioning Units
RFQ Number: 27-11
April 14, 2026
The Town of Westerly/Westerly Public Schools, Westerly, RI, acting through its
Purchasing Agent, is hereby soliciting sealed bids for the above referenced RFQ and you
are hereby invited to submit a lump sum for the Scope of Work described in this Request
for Quotation, in strict accordance with the Bid Documents.
TERMS AND CONDITIONS
Bids shall be based on the Terms and Conditions as referenced in this Request for
Quotation.
BID DUE DATE/SUBMITTING INSTRUCTIONS
BIDS ARE DUE and MUST BE SUBMITTED on the attached BID FORM, Attachments B, NO LATER
THAN 2:00 p.m., EST, May 5, 2026. A Bid submitted on other than the attached BID BREAKDOWN
FORM may be rejected. Envelopes containing bids must be sealed and addressed to the
undersigned, at the Purchasing Department, Town of Westerly, 45 Broad Street, Westerly, RI
02891 and must be clearly marked with the Name and Address of Bidder, Bid Due Date and Time,
and RFQ Number and Title. Bidders must include the original plus and a Public copy on a flash
drive as defined in the Instruction to Bidders.
Pre-bid Site Walk
A Mandatory pre-bid walkthrough is scheduled for April 21, 2026 at 8:30 AM will begin
at Springbrook Elementary School, 39 Springbrook Road., Westerly, RI 02891.
Schedule
1. Issue Request for Proposal
2. Prebid meeting
3. Questions Due By
4. RFI Response
5. Proposal Submission
6. Vendor Award
7. Project Start
8. Substantial Completion
4/14/26
4/21/26 at 8:30 AM
4/27/26 at 12:00 PM
4/28/26
5/5/26 by 2:00 PM
5/11/26
7/1/26
9/1/26
BIDDER’S QUESTIONS
Questions regarding this solicitation must be emailed and received by the Purchasing Dept.
at ecardillo@westerlyri.gov no later than 12:00 p.m., April 27, 2026, in a Microsoft Word
attachment with the corresponding solicitation number. Questions, if any, and responses
will be posted on the www.westerlyri.gov website as an addendum to this solicitation.
SPECIAL INSTRUCTIONS TO BIDDERS
1. Bidder shall base the Proposal on providing all materials and equipment, FOB jobsite.
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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
2. Bid Price which exceed $50,000 must include a 5% Bid Bond and cost of Payment and
Performance Bonds. The successful Bidder will be required to post a 100% Payment and
Performance Bond.
3. Bidders shall note that their bid is based on Prevailing Wage (RIGL Sec 37-13-1 et seq.).
The successful bidder and its subcontractors must pay their workers at the applicable
prevailing wage rates (adjusted every July 1) for the various trades on a weekly basis
and submit certified weekly payroll as described in the Instructions to Bidders. Prevailing
wage rate schedules are available at the Rhode Island Department of Labor and Training
website at www.dlt.ri.gov.
4. Bidder’s prices shall include all Permits/Fees.
5. Quotes must be firm for a minimum of 120 days from date of submission.
6. Bid Completeness - Pricing submitted on this project must be an all-inclusive price. The
intent of an all-inclusive Price is such that no Adds or Change Orders will be necessary.
7. If the Bidder submits a supporting/additional document with their bid, that document must
include page numbers.
8. This project is Tax exempt for Rhode Island Sales Tax and Federal Excise Taxes.
9. The Successful Bidder MUST be able to have a response time that will allow an assigned
project to be completed when requested by the Town/School.
RFQ BID DOCUMENTS
Attachment A – Scope of Work, Pages 3-6
Attachment B – Bid Form Pages 7-8
Attachment C – Instruction to Bidders Pages 9-14
APPENDIX A – Bidder Certification Pages 15-19
Agreement-Westerly Standard Agreement Pages 20-28
BIDDER CERTIFICATION FORM: Bidders must include, complete, and submit a
Bidder Certification Form with each bid proposal.
This solicitation is available at www.westerlyri.gov. The Town of Westerly/Westerly Public
Schools reserves the right to reject any/all bids, waive any informalities in the bids received
and to accept and award the bid to the lowest qualified bid deemed most favorable to the
interest of the Town/School. The Town/School does not discriminate based on age, color,
gender, national origin, race, religion, sexual orientation, or disability in accordance with
applicable laws and regulations.
Regards,
Eileen Cardillo
Purchasing Agent
Town of Westerly/
Westerly Public Schools
45 Broad Street Westerly, RI 02891
Tel. (401) 348-2599
ecardillo@westerlyri.gov
www.WesterlyRI.gov
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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
ATTACHMENT "A"
SCOPE OF WORK
DESCRIPTION:
Furnish and install new ductless air conditioning units to provide cooling to various
administration and classroom spaces throughout the school district. This will include removal of
all non-functioning and unreliable units and installation of Mitsubishi or equivalent. The
installation of the new units will also include the installation and set-up of BacNet interfaces for
the new equipment.
Springbrook Elementary School
Classroom 14, 15, 16, 17, 19
1 Install New Split System
1.1 Supply and install one 3 ton Mitsubishi ductless split condensing units and one Mitsubishi
ceiling mounted evaporators per manufacturer’s instructions in each of the five
classrooms
1.2 Provide wall cutting, drilling and patching
1.3 Provide roof cutting and patching
1.4 Provide power wiring in EMT to new indoor evaporator and outdoor condensing units
from nearest electrical panel
1.5 Supply and install new wall mounted wired thermostat controllers.
1.6 Supply install and configure factory provided BacNet interface
1.7 Supply and install condensate connections to the nearest suitable drain
1.8 Start-up and testing of the new units
Classroom 18
2 Demo Existing Split System
2.1 Reclaim existing units. Catalog Freon per EPA guidelines
2.2 Remove or replacing wiring as needed
2.3 Remove all old piping and insulation.
2.4 Clean up and dispose of all equipment, material, refrigerant and oil properly
3 Install New Split System
3.1 Supply and install one 3 ton Mitsubishi ductless split condensing units and one Mitsubishi
ceiling mounted evaporators per manufacturer’s instructions
3.2 Provide wall cutting, drilling and patching
3.3 Provide roof cutting and patching
3.4 Provide power wiring in EMT to new indoor evaporator and outdoor condensing units
from nearest electrical panel
3.5 Supply and install new wall mounted wired thermostat controllers.
3.6 Supply install and configure factory provided BacNet interface
3.7 Supply and install condensate connections to the nearest suitable drain
3.8 Start-up and testing of the new units
Classroom 19 Exterior
4 Raise one existing Condenser from ground level to wall.
*Classroom 140 - ART
5 Demo Existing Split System
5.1 Reclaim existing units. Catalog Freon per EPA guidelines
3
TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
5.2 Remove or replacing wiring as needed
5.3 Remove all old piping and insulation.
5.4 Clean up and dispose of all equipment, material, refrigerant and oil properly
6 Install New Split System
6.1 Supply and install one 3 ton Mitsubishi ductless split condensing units and one Mitsubishi
ceiling mounted evaporators per manufacturer’s instructions
6.2 Provide wall cutting, drilling and patching
6.3 Provide roof cutting and patching
6.4 Provide power wiring in EMT to new indoor evaporator and outdoor condensing units
from nearest electrical panel
6.5 Supply and install new wall mounted wired thermostat controllers.
6.6 Supply install and configure factory provided BacNet interface
6.7 Supply and install condensate connections to the nearest suitable drain
6.8 Start-up and testing of the new units
*Classroom 141 - Music
7 Install New Split System
7.1 Supply and install one 3 ton Mitsubishi ductless split condensing units and one Mitsubishi
ceiling mounted evaporators per manufacturer’s instructions
7.2 Provide wall cutting, drilling and patching
7.3 Provide roof cutting and patching
7.4 Provide power wiring in EMT to new indoor evaporator and outdoor condensing units
from nearest electrical panel
7.5 Supply and install new wall mounted wired thermostat controllers.
7.6 Supply install and configure factory provided BacNet interface
7.7 Supply and install condensate connections to the nearest suitable drain
7.8 Start-up and testing of the new units
Dunn’s Corners School
Principal and Secretary
1 Install New Split System
1.1 Supply and install one 1-½ ton Mitsubishi 9,000 BTU per hour ductless split
condensing units and two Mitsubishi wall mounted evaporators per
manufacturer’s instructions
1.2 Provide wall cutting, drilling and patching
1.3 Provide roof cutting and patching
1.4 Provide power wiring in EMT to new indoor evaporator and outdoor condensing units
from nearest electrical panel
1.5 Supply and install new wall mounted wired thermostat controllers.
1.6 Supply install and configure factory provided BacNet interface
1.7 Supply and install condensate connections to the nearest suitable drain
1.8 Start-up and testing of the new units
Classroom 105
1 Install New Split System
1.1 Supply and install one 9000 btu Mitsubishi ductless split condensing units and one
Mitsubishi wall mounted evaporators per manufacturer’s instructions
1.2 Provide wall cutting, drilling and patching
1.3 Provide roof cutting and patching
1.4 Provide power wiring in EMT to new indoor evaporator and outdoor condensing units
from nearest electrical panel
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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
1.5 Supply and install new wall mounted wired thermostat controllers.
1.6 Supply install and configure factory provided BacNet interface
1.7 Supply and install condensate connections to the nearest suitable drain
1.8 Start-up and testing of the new units
Main Office
1. Install New Split System
1.1 Supply and install one 4 ton Mitsubishi ductless split condensing units with brach boxes
for four Mitsubishi evaporators per manufacturer’s instructions. (2 Ceiling)Large Office,
(1 Ceiling) Conference room, (1 Wall) Small office
1.2 Provide wall cutting, drilling and patching
1.3 Provide roof cutting and patching
1.4 Provide power wiring in EMT to new indoor evaporator and outdoor condensing units
from nearest electrical panel
1.5 Supply and install new wall mounted wired thermostat controllers.
1.6 Supply install and configure factory provided BacNet interface
1.7 Supply and install condensate connections to the nearest suitable drain
1.8 Start-up and testing of the new units
Bus Garage
Mechanic Office –
1 Install New Split System
1.1 Supply and install one Mitsubishi 6,000 ductless split condensing units and one
Mitsubishi wall mounted evaporators per manufacturer’s instructions
1.2 Provide wall cutting, drilling and patching
1.3 Provide roof cutting and patching
1.4 Provide power wiring in EMT to new indoor evaporator and outdoor condensing units
from nearest electrical panel
1.5 Supply and install new wall mounted wired thermostat controllers.
1.6 Supply install and configure factory provided BacNet interface
1.7 Supply and install condensate connections to the nearest suitable drain
1.8 Start-up and testing of the new units
Main Office -
1 Demo existing Split System
1.1 Reclaim existing unit. Catalog Freon per EPA guidelines
1.2 Remove or replacing wiring as needed
1.3 Remove all old piping and insulation.
1.4 Clean up and dispose of all equipment, material, refrigerant and oil
properly
2 Install New Split System
2.1 Supply and install one 1-½ ton Mitsubishi 9,000 BTU per hour ductless split condensing
units and three Mitsubishi wall mounted evaporators per manufacturer’s instructions
2.2 Provide wall cutting, drilling and patching
2.3 Provide roof cutting and patching
2.4 Provide power wiring in EMT to new indoor evaporator and outdoor condensing units
from nearest electrical panel
5
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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