Duck Samford Park Expansion Design RFQ

Introduction: The City of Auburn ("City") is seeking a qualified firm ("Firm") to
provide layout and design services for the Duck Samford Park Expansion Project.
The City is requesting presentation of qualifications for the full design as well as
associated coordination and inspection for the facility.
Scope of Work: The City is requesting qualifications for delivery of plans and
specifications to develop 21-acres of City-owned property as an expansion to the
existing facilities at Duck Samford Park (see Exhibit A for site). The expansion is
planned to include, but not necessarily be limited to new baseball fields, practice
facilities, restrooms & concessions buildings, parking lots and ingress/egress from
adjacent roadways. The project has an anticipated construction budget of
$4,000,000.
Qualifications should reflect the Firm's ability to carry out the conceptual layout and
full design as well as ancillary services typically associated with engineering and
architectural design, including but not limited to surveying, geotechnical
investigation, hydraulic/stormwater analysis, environmental evaluation and
construction cost analysis.
Content of Submission Packet: The successful Firm shall have significant
experience in the areas of architecture and engineering that are necessary to
complete the project. Particular consideration will be given to Firms that have
experience with projects of a similar scale and scope. The successful Firm should
exhibit work history with public parks and athletic facilities. Each submittal shall
include:
1) Firm overview
2) Professional qualifications and licensure information
3) Resumes and qualifications of key personnel that will be assigned to the
project
4) Resumes and qualifications of expected sub-consultants, if applicable
5) Previous experience on similar projects within the last ten years
a. Interested Firms are encouraged to include photos, site plans,
renderings, scope descriptions or project narratives, budgets
and/or construction costs and any other supporting or beneficial
information relating to previous experience or relevant projects.
6) Professional references from previous similar projects
7) Summary of current workload and schedule
8) Any other information helpful in evaluating qualifications

Insurance and Indemnification Requirements: The successful Firm will be required
to provide certificates of insurance showing that it carries, or has in force,
automobile liability insurance, general liability insurance, and professional liability
insurance. If required by law, Firm will carry workers' compensation insurance which
shall provide statutory workers' compensation insurance and employers' liability
coverage with limits of, at a minimum, $500,000.00 each accident, $500,000.00
disease - each employee and $500,000.00 disease policy limit. Limits of liability for
automobile liability insurance shall be, at a minimum, $1,000,000.00 combined
single limit. Limits of liability for general liability insurance shall be, at a minimum,
$1,000,000.00 per occurrence, $1,000,000.00 personal and advertising injury,
$1,000,000.00 general aggregate and $1,000,000.00 products/completed
operations aggregate. General liability insurance will include coverage for
contractually assumed liability. Limits of liability for professional liability insurance
shall be, at a minimum, $1,000,000.00 per occurrence or claim and $1,000,000.00
aggregate. If general liability insurance and/or professional services insurance is on
a claims-made basis, Firm will maintain coverage for two (2) years following the
completion of work specified in this agreement at the limits specified in this
paragraph. Firm is responsible for the payment of any deductibles or self-insured
retentions and for the payment of any medical or disability benefits to employees
whose injuries arise out of and in the course of their employment. Firm's insurance
shall be primary. If the Firm carries higher coverage limits, the higher limits will
apply.
Firm acknowledges that they are an independent contractor and not an employee
of the City of Auburn.
The certificate of insurance shall provide the City with thirty (30) days written notice
of cancellation of any of the coverage named in said certificate.
The City will be named as additional insured under Firm's general liability insurance
and automobile liability insurance policies. Firm shall provide copies of additional
insured endorsements.
Firm shall require certificates of insurance from subcontractors. Subcontractors will
carry limits of insurance equal to or greater than those carried by Firm. These
certificates shall evidence waivers of subrogation in favor of Firm and the City, and
shall be made available to the City upon request.
Firm shall indemnify, hold harmless, and defend the City, its officials,
representatives, agents, servants, and employees from and against any and all
claims, actions, lawsuits, damages, judgments, liability and expense, including
attorneys' fees and litigation expenses, in whole or in part arising out of, connected
with, or in any way associated with the activities of Firm, its employees, or its sub-
contractors in connection with the work to be performed under this contract. This
obligation survives the payment of any losses by Firm's insurance company.

Any legal action arising from the performance of the design contract must be filed
in the Circuit Court of Lee County, Alabama located in Opelika, Alabama or the
Federal District Court for the Middle District of Alabama - Eastern Division located
in Opelika, Alabama. The contract will be interpreted according to the laws of the
State of Alabama.
Selection Process: City officials will develop a short list of Firms who may be asked
to present their qualifications for the project. Once a firm is selected, a contract will
be negotiated by the City.
Submission Process: The City will accept proposals until 4:00 p.m., local time,
Wednesday July 1st, 2026. The City cannot accept facsimiles. Please submit
proposal in five (5) copies, mark the outside of the envelope "Qualifications: Design
Services for Duck Samford Park Expansion" and mail or deliver package to the
following address:
City of Auburn City Hall
Attn: Keith Williams
144 Tichenor Avenue
Auburn, Alabama 36830
If you have any questions please contact Keith Williams, Public Services Executive
Director, keith.williams@auburnal.gov or 334.501.7262

EXHIBIT A