Duck Pond Electrical Service Installation

"Delivering Excellence"
City of Independence, Kansas
Request for Proposals (RFP)
Riverside Park Zoo - Duck Pond Electrical Service Installation
Responses will be received at:
City of Independence
Duck Pond Electrical Service
120 N. 6th Street
Independence, Ks. 67301
Email: davids@independenceks.gov
RFP may be emailed, mailed or brought to City Hall no later than 2:00 PM
The proposal must be submitted by
No Later than 2:00 PM on July 30, 2026
There will not be a public opening for this RFP
Questions regarding this RFP
Email: scottp@independenceks.gov
Voice 620.205.7527
A tour of the area may be scheduled so the contractor can visualize the proposed
Locations. Please contact Scott Patton at the above email or voice number.
STRATEGIC VISION: Customer Service Excellence - Continuous Improvement - Teamwork

"Delivering Excellence"
City of Independence, Kansas
Request for Proposals (RFP)
Riverside Park Zoo - Duck Pond Electrical Service Installation
Submission Information
Responses will be received at:
City of Independence
120 N. 6th Street
Independence, KS 67301
Email: davids@independenceks.gov
Proposals may be submitted by email, mail, or delivered to City Hall no later than
2:00 PM on July 30, 2026.
There will be no public opening for this RFP.
Questions and Site Visits
Questions regarding this RFP should be directed to:
Scott Patton
Email: scottp@independenceks.gov
Phone: 620.205.7527
Contractors are encouraged to schedule a site visit to review existing conditions.
Site visits may be arranged by contacting Scott Patton.
1. Introduction
The City of Independence, Kansas is soliciting proposals from qualified electrical
contractors to provide all labor, materials, and equipment necessary to install a
new electrical service at the Riverside Park Zoo Duck Pond area, located in the
1600 block of North 5th Street.
This project includes the installation of a new 200-amp electrical service,
underground distribution, and multiple outdoor power locations to support zoo
operations. All work shall comply with the 2020 National Electrical Code (NEC),
applicable local codes, and Evergy service requirements.
STRATEGIC VISION: Customer Service Excellence - Continuous Improvement - Teamwork

"Delivering Excellence"
2. Scope of Work
The selected contractor shall provide a complete, turnkey installation including,
but not limited to, the following:
A. Electrical Service Installation
Coordinate with Evergy for new electrical service connection and pole

placement. Final location is subject to City approval.
Install a 200-amp meter pole in accordance with Evergy standards.

Provide and install:

Outdoor-rated meter base
o
Main disconnect (NEMA 3R minimum, lockable)
o
Outdoor-rated 40-space breaker panel (may be a combination
o
panel/disconnect)
Ensure all components comply with:

NEC 2020
o
Evergy service requirements
o
Local codes and ordinances
o
B. Underground Electrical Distribution
Install underground electrical runs from the meter pole to the following

locations (see site map; confirm with City prior to installation):
Northwest corner of duck pond
o
Northeast corner of duck pond
o
South side (center) of duck pond
o
Fountain switch location (south side of pond)
o
EMU/Muntjac barn
o
All underground conduit shall:

Be minimum Schedule 40 PVC (Schedule 80 where exposed or subject
o
to damage)
Be installed at code-compliant burial depths
o
Include warning tape and proper marking
o
STRATEGIC VISION: Customer Service Excellence - Continuous Improvement - Teamwork

"Delivering Excellence"
C. Outdoor Receptacle Installations
Each designated location shall include:
Installation Requirements:
Mounted on a secure, permanent post (treated wood, steel, or composite)

Designed for weather-resistant use in a public park environment

Electrical Requirements:
Conductors:

Minimum 12 AWG copper
o
Rated for wet locations (THWN or THWN-2)
o
Installed in conduit from panel to each outlet location

Continuous runs with no splices outside approved enclosures

All terminations in listed junction boxes

Circuits sized appropriately for load and voltage drop

Receptacle Requirements:
GFCI-protected (breaker or device type)

Weather-resistant (WR) rated

Extra-duty "in-use" covers

Tamper-resistant (TR)

Mounted a minimum of 18 inches above grade (unless otherwise approved)

Lockable and secure

Properly grounded and bonded

Fountain Switch / Disconnect Requirements:
Provide a lockable, weatherproof disconnect or switch enclosure (NEMA 3R

minimum)
Disconnect shall be:

Readily accessible
o
Within sight of the fountain equipment
o
Clearly labeled "FOUNTAIN DISCONNECT"
o
Disconnect shall be capable of being locked in the open (OFF) position for

maintenance and safety
Location and Mounting:
Install on a permanent, rigid structure or post

STRATEGIC VISION: Customer Service Excellence - Continuous Improvement - Teamwork

"Delivering Excellence"
Mount a minimum of 18 inches above grade

Locate to prevent unauthorized access while remaining accessible to

authorized personnel
Coordinate final location with City staff prior to installation

Electrical Protection:
Fountain circuits shall be GFCI protected in accordance with NEC

requirements
Provide overcurrent protection sized appropriately for connected load

All conductors shall be rated for wet locations (THWN-2 or equivalent)

Bonding and Grounding:
Ensure all fountain-related electrical components are:

Properly grounded
o
Bonded in accordance with NEC requirements
o
Bond all metallic components within proximity to the fountain as required by

code
Enclosure Requirements:
Enclosure shall be:

Weather-resistant and suitable for outdoor/wet locations
o
Lockable to prevent unauthorized operation
o
Rated for public park/zoo environment
o
Additional Requirements:
Posts shall be rigidly anchored to prevent movement or vandalism

Installations shall consider drainage and erosion control

Contractor shall:

Limit voltage drop to recommended NEC levels (approximately 3% for
o
branch circuits)
Provide clear circuit labeling
o
Balance electrical loads across the panel
o
D. EMU/Muntjac Barn Service
Provide electrical service to the barn as directed by City staff

Install interior or exterior receptacles as required

STRATEGIC VISION: Customer Service Excellence - Continuous Improvement - Teamwork

"Delivering Excellence"
Meet the following minimum standards:

12 AWG copper conductors
o
GFCI protection
o
Weather-resistant devices where exposed
o
Coordinate final layout with the City prior to installation

3. Contractor Responsibilities
The contractor shall:
Field verify all measurements and existing conditions

Coordinate with Evergy and City staff

Obtain all required permits and inspections

Provide trenching, backfill, and site restoration

Ensure all work complies with:

NEC 2020
o
Local codes and ordinances
o
OSHA safety standards
o
Maintain all required City business and electrical licenses

4. Voltage Drop and Performance Requirements
The electrical system shall be designed and installed to minimize voltage drop and
ensure reliable operation of all connected equipment.
Voltage drop shall not exceed:

3% on any branch circuit
o
5% total combined feeder and branch circuit voltage drop
o
The contractor shall be responsible for:

Proper conductor sizing to meet these requirements
o
Accounting for distance, load, and installation conditions
o
Verifying voltage performance under load
o
If required to meet voltage drop limits, the contractor shall upsize

conductors beyond minimum code requirements at no additional cost to the
City.
STRATEGIC VISION: Customer Service Excellence - Continuous Improvement - Teamwork

"Delivering Excellence"
At project completion, the contractor shall verify system performance and

ensure that voltage at all receptacles and equipment locations is within
acceptable operating limits under normal load conditions.
Failure to meet these requirements shall be corrected by the contractor at no
additional cost to the City.
5. Grounding and Bonding Requirements
All electrical work shall include a complete and code-compliant grounding and
bonding system in accordance with NEC 2020 Article 250.
The contractor shall:
Provide and install a grounding electrode system, including:

A minimum of two (2) ground rods, installed not less than 6 feet apart,
o
unless a single rod is proven compliant by testing
Ground rods shall be driven to full depth and properly connected
o
Install a grounding electrode conductor sized in accordance with NEC Table

250.66
Ensure proper bonding of all electrical equipment, enclosures, raceways, and

metallic components
Provide an equipment grounding conductor with all feeders and branch

circuits as required by NEC
Ensure all connections are made using listed and approved grounding and

bonding fittings
Protect grounding conductors from physical damage where exposed

Verify continuity of the grounding and bonding system prior to energizing the

system
Coordinate grounding and bonding requirements for all outdoor and wet-

location installations, including receptacles and fountain-related equipment
All grounding and bonding installations shall be subject to inspection and must be
approved prior to final acceptance.
Failure to provide a complete and compliant grounding system shall require
correction by the contractor at no additional cost to the City.
STRATEGIC VISION: Customer Service Excellence - Continuous Improvement - Teamwork

"Delivering Excellence"
6. Proposal Requirements
Proposals shall include:
Company qualifications and relevant experience

Detailed cost breakdown:

Labor
o
Materials
o
Equipment
o
Project timeline

List of assumptions or exclusions

Proof of licensing and insurance

7. Evaluation Criteria
Proposals will be evaluated based on:
Cost

Experience with similar projects

Compliance with specifications

Project timeline

8. Schedule
RFP Issued: June 30, 2026

Proposal Deadline: July 30, 2026

Project Start: August 3, 2026

Project Completion: September 7, 2026

9. Site Access
Contractors are encouraged to visit the site prior to submitting proposals.
Coordination with City staff is required.
10. Reservation of Rights
The City reserves the right to:
Reject any or all proposals

Waive informalities

STRATEGIC VISION: Customer Service Excellence - Continuous Improvement - Teamwork

"Delivering Excellence"
Accept the proposal deemed in the best interest of the City

Add or delete project elements after award, with appropriate cost

adjustments
Contact Information
City of Independence, Kansas
Scott Patton
Email: scottp@independenceks.gov
Phone: 620.205.7527
STRATEGIC VISION: Customer Service Excellence - Continuous Improvement - Teamwork