276017ds BMV Contract – FY26/27 Renewal - AAMVA

*BOA: Lowest responsible responsive bidder
*Please quote on a State Contract if available
*No substitutions - brand specific
*To be eligible for award, bidder must price all items
*Do not hide costs on an attachment that are not identified in OhioBuys item grid
* All costs including shipping must be included in bid pricing on OhioBuys item grid
*Shipping cannot be estimated, must be firm-fixed price if applicable
*F.O.B. destination
*ODPS will not be responsible for costs not identified
*All inquiries must be submitted through the Inquiry Field in OhioBuys
*Bid pricing must be valid for 60 - 90 days
*Period of Performance :
* line 1 & 2 - POP 07/01/2025 - 06/30/2026 1st year
*line 3 & 4- POP 07/01/2025- 06/30/2027 2nd year
Will be paid annually
*SOC 2 documentation will be required if applicable
* Provide a PDF quote with all bids.  All quotes should be valid for 60-90 days

BRAND NAME OR APPROVED EQUAL SPECIFICATIONS : The products in this solicitation are being bid as BRAND NAME OR APPROVED EQUAL. For items designated “Brand Name or Approved Equal” bidders offering alternate items must provide detailed written justification in their bid for each alternate item offered on how the item offered is equal to the item specified. Based on the written justification provided, the State will determine if the item offered is equal to the brand name item named and if to issue and “approved” determination for the item. The decision of the State in this regard shall be final.

AUTHORIZED DEALER STATEMENT: Bidders responding to this Invitation to Bid must be an authorized dealer or manufacturer of the products they are bidding. Bidders should submit a letter with their bid response certifying that they are the manufacturer or an authorized dealer of the manufacturer of the products being bid. This certification must be on the manufacturer's letterhead and must be signed by a duly authorized manufacturer's representative.  The bidder will be required to provide said certification letter within five (5) business days, after notification, to the Ohio Department of Public Safety, if not submitted with the bid response. Failure to submit the certification letter within the stated time period will result in the bid response being deemed as non-responsive.