COUNTY OF STEUBEN
3 East Pulteney Square
Bath, New York 14810
Request for Quotation
March 10, 2023
Drug Testing Services; Document #GC-23-009-Q
Andrew G. Morse, Director of Purchasing
The Steuben County Personnel Department is seeking the professional and
technical expertise of a firm to provide drug and alcohol screening/testing
services for newly hired individuals and current county employees.
2. Quote Submittal:
Quotes submitted by qualified firms are to provide a description of qualifications
and experience with similar projects.
Any response to this request for quote shall contain as a minimum at least three
(3) references with contact names and phone numbers where the contractor has
completed projects similar in nature.
4. Scope of Services:
a) Describe in detail available testing methods; cheek swab, urine and hair.
Include a description of the procedure for each type of proposed test.
b) What is the reliability of the test results from each proposed test.
c) Test results must be provided to the county within two (2) weeks from
date of test.
d) Include a cost for each proposed test and any other ancillary costs
associated with the test.
e) The county anticipates 100-150 new hires annually. Otherwise 5-10
current employees tested annually.
5. Regulations and Permits:
The contractor shall comply with all provisions of the rules, regulations and
orders of the Federal, State and local governmental agencies applicable to the
work under this contract. It shall be the obligation of the contractor to keep
informed of all government regulations.
Contractor shall apply and pay for any and all permits and licenses that may be
required under this contract.
a) If an addendum has been issued prior to the County’s receipt of quotes
Steuben County shall attempt to notify potential contractors known to
have received the quote documents and whose contact information is on
file with the County.
Steuben County does not ensure the potential contractors receipt of
It shall be the responsibility of each contractor, prior to submitting its
quote to contact Andrew Morse, Director of Purchasing, 607-664-2484, to
determine if an addendum has been issued.
b) Addenda shall be available for review and/or copy at the Purchasing
Department, Steuben County Office Building, 3 East Pulteney Square,
c) It is a requirement that the contractor sign, date and include the
addendum with its quote submission.
a) This document includes an information sheet entitled: STEUBEN COUNTY
STANDARD INSURANCE REQUIREMENTS. These requirements establish
the minimum insurance(s) which the contractor(s) shall have in effect
prior to entering into a contract to do business with Steuben County. Said
insurance(s) are required to remain in effect throughout the term of the
In the event that the contractor’s insurance lapses during the term of the
contract, the County reserves, as its right, the right to cancel the
contractor’s contract(s) and to purchase the contracted
product(s)/service(s) on the open market; with any increase in cost(s) to
Steuben County being charged to the contractor. Credit shall not be
issued to the contractor where open market cost(s) to the County are less
than the cost(s) contracted with the contractor.
b) Steuben County shall be named as an additional insured in the
contractor’s policy for all intents and purposes of contract(s) issued as a
result of an award. The document number and title shall be referenced in
the description/additional comments section of the certificate of insurance
PLEASE NOTE: Additional insured and certificate holder must only read:
Steuben County, 3 E. Pulteney Square, Bath, NY 14810.
c) Each contractor shall submit an original of its Certificate of Insurance
(which indicates the contractor’s compliance with the above sections a)
and b) to Steuben County Purchasing Department, 3 E. Pulteney Square,
Bath, New York 14810.
d) The Certificate of Insurance must be approved by the County Risk
Manager prior to the contractor’s acting on and/or performing any of the
obligations it incurred as a result of the award and/or contract.
e) Self-employed persons must carry Worker’s Compensation coverage as
directed by the Steuben County Risk Manager. Contractor shall submit an
original Certificate of NYS Worker’s Compensation Insurance Coverage
form WC 88 31 21 C, which indicates the contractor’s compliance, to be
approved by the County Risk Manager prior to the contractor’s acting on
and/or performing any of the obligations it incurred as a result of the
award and/or contract.
f) Worker’s Compensation Insurance Exemption: Contractors claiming to be
exempt from the requirement to carry/provide Workers’ Compensation
Insurance shall submit a fully executed CE-200 form; the form to be
complete, notarized, and stamped as received by the New York State
Workers’ Compensation Board.
8. Sales Tax Exemption:
The County is exempt from payment of sales and compensating use taxes of the
State of New York and of cities and counties within the State of New York.
9. Contract Term:
The contract shall be effective from the date of award for one (1) year, with the
option of renewal for up to four (4), one (1) year renewals at same terms and
conditions as in the original agreement upon mutual written consent of both
10. Cancellation of Contract:
Steuben County reserves, as its right, the right to cancel the contract(s) resulting
from an award of this solicitation at any time during the contract period, without
penalty to Steuben County and without stated reason, by delivering a written ten
(10) day notice of intent to the contractor(s) or its representative(s). Said
notification mailed to the contractor or its representative via the US Postal
Service; First Class Mail shall be considered sufficient and delivered.
11. Contact Person:
This project will be performed under the direction of Nathan Alderman, Personnel
Officer, Steuben County Personnel Department, 607-664-2346.
12. Non-Collusive Bidding Clause and Certificate:
Clause – “By submission of this quote, each contractor and each person signing
on behalf of any quote certifies, and in the case of a joint bid, each party thereto
certifies as to its own organization, under penalty of perjury, that to the best of
knowledge and belief:
a) The prices in this quote have been arrived at independently without
collusion, consultation, communication or agreement, for the purpose of
restricting competition, as to any matter relating to such prices with any
other contractor or with any competitor;
b) Unless otherwise required by law, the prices which have been quoted in
this quote have not been knowingly disclosed by the contractor and will
not knowingly be disclosed by the contractor prior to opening, directly or
indirectly, to any other contractor or to any competitor; and
c) No attempt has been made or will be made by the contractor to induce
any other person, partnership or corporation to submit or not to submit a
quote for the purpose of restricting competition.”
The contractor shall submit a signed and dated Non-Collusive Bidding Certificate
with its quote. Said certificate is mandated by Chapter 956 of the Laws of New
York State, pursuant to Section 103-D of the General Municipal Law.
13. Hold Harmless Clause and Form:
Clause – “The Contractor agrees that it shall at all times save harmless the
County of Steuben from all claims, damages or judgments or for the defense or
payment thereof, based on any claim, action or cause of action whatsoever,
including any action for libel, slander, or personal injury, or any affiliated claims,
by reason of any act or failure to properly act on the part of the contractor and
in particular as may arise from the performance under this contract. In the
event of an injury by the subcontractor or its employees, they shall cause notice
to be served upon the County within twenty-four (24) hours of any such injury.”
The contractor shall submit a signed and dated Hold Harmless Clause form with
14. Quotations must be submitted in writing and delivered via US mail or other
delivery service, including hand delivery.
Written quotations are to be delivered to:
Andrew G. Morse, Director of Purchasing
Steuben County Purchasing Department
3 East Pulteney Square
Bath, New York 14810
15. Quotations are due on or before 1:30 P.M. on Thursday, March 30, 2023.
Quotations received after the specified time shall not be considered.
16. Any concerns or required clarification, please contact Andrew G. Morse at 607-
17. These documents are also available on the Steuben County website at