REQUEST FOR PROPOSALS
ROCKDALE COUNTY, GEORGIA
February 19, 2020
DRUG SCREEN SERVICES FOR
ROCKDALE COUNTY FINANCE DEPARTMENT
958 Milstead Avenue
CONYERS, GA 30012
Rockdale County is requesting Competitive Sealed Proposals for the Drug Screen Services for Rockdale
County. Instructions for preparation and submission of a proposal are contained in this packet. Proposals
must be typed or printed in ink.
Rockdale County provides equal opportunity for all businesses and does not discriminate against any
person or business because of race, color, religion, sex, national origin, handicap or veterans status. This
policy ensures all segments of the business community have access to supplying the goods and services
needed by Rockdale County.
PURCHASING CONTACT FOR THIS REQUEST:
All questions concerning this RFP and all questions arising subsequent to award are to be addressed to the
Purchasing Division via email to Meagan Porch, Buyer, at firstname.lastname@example.org or the
Rockdale County Finance Department
Attn: Meagan Porch
958 Milstead Avenue
Conyers, GA 30012
Phone: (770) 278-7557, Fax: (770) 278-8910
To maintain a “level playing field”, and to assure that all proposers receive the same information, proposers
are requested NOT to contact anyone other than the contact above until after the award of the contract.
Doing so could result in disqualification of the proposer.
PROPOSAL COPIES FOR EVALUATION:
Four (4) hard copies and one (1) original hard copy and one Flash Drive in Adobe PDF format will be
required for review purposes. (Original must be clearly marked “Original” and the Copies clearly marked
“Copies.”). Flash Drives that are blank or have incorrect information on them will not be acceptable and
may be justification for disqualification. Check your Flash Drive(s) to ensure that they have the appropriate
material on it before submitting.
The Contract Term will be one (1) year with the option to renew three (3) additional years.
Because this contract contains three (3) renewal periods and the price of materials is subject to change
from year to year, it is appropriate to allow the Contractor to offer price increases prior to the renewal of
the contract for the following year. Therefore, 90 days prior to the end of the contract, the Contractor
will advise the County in writing of their desire to renew the contract and will provide the County with an
updated price list (this should be the same price list from the original bid with any necessary additions
that became evident during the previous year's operations). The County will review the price increases
and if necessary, negotiate with the Contractor to finalize pricing. Once both parties have agreed to the
contract extension pricing, the County will prepare an Amendment to the original contract outlining the
extension period, the new pricing that has been approved by both parties, and any other changes to the
contract that become necessary to improve the operational effectiveness of the Agreement.
Sealed proposals will be received at the Rockdale County Finance Department, Procurement Division, 958
Milstead Avenue, Conyers, GA 30012 no later than 2:00 P.M., local time, Thursday, March 19, 2020.
Proposals received after this time will not be accepted.
QUESTIONS AND CLARIFICATIONS:
All questions and requests for clarifications concerning this RFP must be submitted to the Purchasing
Division via email to email@example.com or at the above address no later than 2:00
p.m., local time, on Thursday, March 12, 2020. It shall be the proposers responsibility to seek
clarification as early as possible prior to the due date and time. Written responses from the County to the
questions it receives will be in an addendum and posted to the County’s website at
www.rockdalecountyga.gov, under Bid Opportunities. Questions or requests for clarifications received
after this deadline will not receive a response.
Answers to questions submitted that materially change the conditions and specifications of this RFP will be
issued in an addendum and posted to the County’s website at www.rockdalecountyga.gov Bid
Opportunities. Any discussions or documents will be considered non-binding unless incorporated and
issued in an addendum.
It is the proposer’s responsibility to check the Rockdale County website at
www.rockdalecountyga.gov, Bid Opportunities for any addenda that may be issued, prior to
submitting a proposal for this RFP.
The quantities listed in the Proposers Response Schedule are provided as an estimate for proposal
purposes. The County will not be obligated to quantities beyond actual needs.
QUALIFICATIONS OF OFFERORS:
Proposers must have a current business license from their home based jurisdiction and provide a copy of
that license with the submittal of their proposal response.
Proposals from any offeror that is in default on the payment of any taxes, license fees, or other monies due
to Rockdale County will not be accepted.
Any contractor submitting a Proposal must complete the Contractor’s Qualification Statement
and Questionnaire if provided in this package.
In evaluating Proposals, the County may seek additional information from any contractor concerning such
contractor’s proposal or its qualifications to construct the Project.
Proposers are to submit at least three (3) references from projects with similar experience using the
materials and process in this RFP.
Careful consideration should be given before submitting confidential information to Rockdale County.
The Georgia Open Records Act permits public scrutiny of most materials collected as part of this
process. Please clearly mark any information that is considered a trade secret, as defined by the
Georgia Trade Secrets Act of 1990, O.C.G.A. §10-1-760 et seq., as trade secrets are exempt from
disclosure under the Open Records Act. Rockdale County does not guarantee the confidentiality of any
information not clearly marked as a trade secret.
The Offeror will provide financial information that would allow proposal evaluators to ascertain the financial
stability of the firm.
• If a public company, the Offeror will provide their most recent audited financial report.
• If a private company, the Offeror will provide a copy of their most recent internal financial
statement, and/or a letter from their financial institution, on the financial institution’s
letterhead, stating the Offeror is in good standing with that financial institution.
The Rockdale County Procurement Office and Evaluation Committee makes a recommendation for award.
The Board of Commissioners will make the actual award of the contract and has the authority to award the
contract to a company different than the company recommended by the Procurement Office and/or
This is a past performance/quality/price trade-off source selection in which competing offeror’s past and
present performance history and product quality will be evaluated on a basis approximately equal to price.
Award will be made to the responsible offeror whose proposal represents the best value after evaluation in
accordance with the factors listed below. Rockdale County Board of Commissioners may reject any or all
proposals and to waive any technicalities or informalities if such action is in the county’s interest.
Rockdale County may evaluate proposals and award a contract without discussions with offerors.
Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical
standpoint. The County reserves the right to conduct discussions if the County later determines them to be
Proposers will be evaluated based on the following criteria and may be called in for an interview.
The County intends to award the contract to the responsible and responsive contractor whose proposal is
determined in writing to be the most advantageous to the County taking into consideration all of the