Drone Show

RP008-26 Page 1
May 7, 2026
REQUEST FOR PROPOSAL
RP008-26
The City of Lawrenceville is soliciting competitive proposals from qualified contractors for the
Community & Economic Development Department. The purpose of this RFP is to establish a contract, by
means of a proposal, for a qualified provider of Aerial Drone Show for the America 250 event, in
partnership with Gwinnett County.
Quotes should be typed or submitted in ink and returned to the Attention of Kenneth Morris, Purchasing
Director. Quotes should be received by 2:00 P.M. local time on May 26, 2026 by e-mail to
purchasing@lawrencevillega.org.
Questions regarding quotes should be directed in writing to Kenneth Morris, Purchasing Director, at
purchasing@lawrencevillega.org. Quotes are legal and binding upon the bidder when submitted.
Successful contractor will be required to meet insurance requirements. The Insurance Company should be
authorized to do business in Georgia by the Georgia Insurance Department, and must have an A.M. Best
rating of A-5 or higher.
The written quote documents supersede any verbal or written prior communications between the parties.
Award will be made to the contractor submitting a quote that's in the best interest and value to the City
including shell count, previous performance (if applicable), experience, etc. The City of Lawrenceville
reserves the right to reject any or all quotes, to waive technicalities, and to make an award deemed in its
best interest. All quotes may be split or awarded in entirety.
We look forward to your quote and appreciate your interest in the City of Lawrenceville.
Kenneth Morris,
Purchasing Director
The following should be returned as your quote: Quote Schedule, Page 6-7
References, Page 8
Contractor Affidavit, Page 9

RP008-26 Page 2
Scope of Work / Requirements
The City of Lawrenceville is seeking a contractor to design, produce, and execute a synchronized aerial
drone light show at 9:30 PM on Saturday, August 1, 2026, as part of the City's America 250 Celebration.
The anticipated budgeted amount for this display is $15,000.
The staging and launch area will take place at the Gwinnett County Justice & Administration Center
located at 75 Langley Drive, Lawrenceville, GA 30046. The viewing area and site footprint will be similar
to that utilized for the City's annual fireworks display.
Proposer shall be responsible for all labor, machinery, tools, means of transportation, software, supplies,
equipment, materials, services, FAA compliance, permitting, and incidentals necessary to perform the
drone light show for the City of Lawrenceville.
The selected contractor shall design and execute a high-quality aerial drone light show consisting of 150
or more synchronized drones, creating animated formations in the sky through coordinated flight patterns
and LED lighting.
Preference may be given to local or regional drone show providers capable of conducting an in-person site
visit prior to proposal submission or contract award.
The proposals for Drone Displays must include the following:
Experience, Qualifications, and Past Performance
Proposers shall demonstrate at least three (3) years of experience providing professional drone light shows
at large public events.
Bidders must provide the City with the names, addresses, telephone numbers, and email addresses of at
least three (3) other organizations, municipalities, or government agencies for whom a similar type of
drone show has been performed in the past twenty-four (24) months.
Experience coordinating drone operations within FAA regulations, local airspace restrictions, and large
public event environments should be clearly described.
Preference may be given to firms with experience producing patriotic or civic celebration drone displays.
METHODOLOGY, APPROACH, AND QUALITY OF SHOW DESIGN/DISPLAY
Proposals shall include a detailed narrative describing the proposed drone light show design and
execution.
The proposal must include:
* Total number of drones to be used (minimum 150 drones).
* 20-23 total animations or visual sequences throughout the show.
* 4-8 customized animations specifically designed for the City of Lawrenceville and the America
250 Celebration theme.
* A storyboard or description of each animation, including sequence order and approximate
duration.
* Total length of the show (recommended duration: approximately 15 minutes).
* Description of synchronization with music, if included.
* Description of the control systems and redundancy protocols used to ensure safe and reliable
drone operation.
* A detailed price breakdown including production, programming, travel, staffing, setup, flight
operations, and teardown.
* All supplies and equipment necessary to perform the drone show as proposed.
* Transportation of equipment, supplies, and personnel necessary to present the display.
* A contingency plan in case technical issues arise during the drone show.

RP008-26 Page 3
PERFORMANCE STANDARDS: CONTRACTOR must:
* Observe and comply with all Federal Aviation Administration (FAA) regulations, including
Part 107 requirements, as well as any applicable state and local aviation or safety regulations
governing drone flight operations.
* Provide a fully synchronized computer-controlled drone flight system capable of executing
programmed animations with precision and safety.
* Provide a minimum of 150 drones capable of producing coordinated light animations visible
to the public viewing area.
* Maintain appropriate flight safety zones and ensure safe operation throughout the duration of
the show.
* Obtain all required FAA waivers, flight authorizations, airspace approvals, and local permits
in accordance with federal, state, and local laws.
* All permits and approvals shall be the responsibility of the Drone Company and must be
submitted to the City no later than four (4) weeks prior to the show (July 1, 2026).
* Allow access to operations by local public safety officials including Gwinnett County Fire
Marshal and law enforcement on the day of the event.
* Contractor will be responsible for setup, testing, operation, teardown, and removal of all
equipment, restoring the launch area to its original condition following the show.
SITE ACCESS AND EVENT OPERATIONS
* The drone launch area will be located at the Gwinnett County Justice & Administration
Center
* If the launch site changes, we will discuss new launch locations with the company.
* A site visit is required for the selected contractor to confirm staging area, safety perimeter,
and operational needs.
* The event footprint and required road closures will be similar to those used during the City's
annual fireworks display.
* Contractor must coordinate with the City regarding:
* Right of Entry to Gwinnett County property
* Launch zone setup
* Crowd safety perimeter
* Event timing and staging logistics
PERSONNEL / OPERATIONS
* The contractor shall provide a sufficient number of qualified drone pilots, technicians, and
support personnel to safely conduct the show.
* All drone operators must possess appropriate FAA certifications and experience operating
synchronized drone fleets at large public events.
* The contractor must designate a lead operations manager responsible for coordinating with
City staff and public safety officials on the day of the event.
TIME OF DISPLAY
* The drone show shall begin promptly at 9:30 PM upon the Event Organizer's signal to align
with the conclusion of the live entertainment portion of the event.
CONTRACTOR RESPONSIBILITIES
* Contractor shall, at a minimum, ensure the following:
* Provide working cellular communications for the operations manager and designated CITY
staff on the day of the show.
* Provide to the designated CITY staff, no less than two (2) weeks prior to the event, a
finalized animation sequence list and show timeline.
* Provide to the CITY, as early as possible but no less than three (3) weeks prior to the event,
copies of all required permits, FAA authorizations, and regulatory approvals.
* Provide written procedures outlining plans for weather delays, technical malfunctions, or
operational interruptions.
* Allow access of contractor operations to the Gwinnett County Fire Marshal and public safety
officials on the day of the display.

RP008-26 Page 4
CITY RESPONSIBILITIES
* The City shall, at a minimum, ensure the following:
* Police presence to be available for patrolling the display area to maintain a safety zone
around the launch area.
* Coordination with Gwinnett County for Right of Entry and site access.
* A member from the CITY Community & Economic Development Department to coordinate
with the contractor and act as the City's representative.
* Assistance coordinating road closures and event logistics consistent with previous fireworks
operations.
INCLEMENT WEATHER: In the event the show is postponed or canceled due to weather conditions (as
determined by CITY personnel), the CITY reserves the right to reschedule or cancel the display.
* Contractor shall outline within the proposal any fees or conditions associated with postponement,
rescheduling, or cancellation due to weather conditions.
BUDGET FOR DISPLAY
* The City budget for the drone display is $15,000
* Bidders may present the full value of the show; however, the total amount paid by the City shall not
exceed $15,000.
Design Requirements
The proposed drone light show should prioritize visual fullness, fluid motion, and dynamic
transitions throughout the performance. The animation sequences should maximize the visual impact
of the drone formations while maintaining continuous audience engagement.
To achieve this effect:
* Minimal static formations: Drone animations that remain stationary for extended periods
without movement or transformation will not be considered competitive. Formations should
evolve, transition, or morph into new designs to maintain visual interest.
* Full-sky composition: Each animation sequence should utilize the drone fleet to create
visually balanced formations that fill the viewing area of the sky. Displays should avoid
sparse arrangements and instead focus on bold, clearly recognizable imagery.
* Layered motion and transformation: Vendors are encouraged to design animations that
incorporate morphing shapes, expanding patterns, motion paths, and multi-stage transitions.
These layered movements should create depth, dimension, and fluid storytelling within the
show.
* Rhythmic variation: Momentary pauses or slower animation sequences may be included for
pacing but should be intentionally choreographed and limited in duration. Transitions between
animations should feel smooth and purposeful.
* Thematic storytelling: The animation sequence should follow a cohesive narrative or theme
appropriate for the America 250 Celebration, incorporating patriotic imagery, celebratory
symbols, or custom graphics relevant to the City of Lawrenceville.
INSURANCE REQUIREMENTS - The selected Drone Company agrees to provide Liability
Insurance containing contractual Indemnification Coverage in the amount of five million dollars
($5,000,000.00), in addition to Worker's Compensation Insurance for operators and crew members no
later than thirty days prior to the scheduled event, naming the following on the Certificate of Insurance
as Additional Insured:
City of Lawrenceville Gwinnett County Board of Commissioners
70 S. Clayton St. 75 Langley Drive
PO Box 2200 Lawrenceville, Georgia 30046
Lawrenceville, Georgia 30046

RP008-26 Page 5
REFERENCES
Offeror shall provide a list of references for the last three (3) clients/projects of similar size and scope as
proposed in this Request for Proposal.
The City reserves the right to contact references and utilize any additional information deemed necessary to
establish the ability of the offeror to perform the conditions of the contract.
The reputation of the Offeror regarding the adequacy of past performance on projects of this type and
magnitude shall be considered when making the award.
ADDITIONAL CONSIDERATIONS
* The City will consider the following when awarding the contract:
* The ability, capacity, and skill of the bidder to perform the contract.
* The character, integrity, reputation, judgment, experience, and efficiency of the contractor.
* The quality of performance on previous contracts of similar size and budget.
* Ability to provide a creative, visually impactful drone show experience appropriate for the America
250 Celebration.

RP008-26 Page 6
Quote Schedule
Failure to return this page as part of your bid document may result in rejection of bid.
Delivery will be F.O.B. Destination to: City of Lawrenceville
70 South Clayton Street
P O Box 2200
Lawrenceville, GA 30046
ITEM # DESCRIPTION TOTAL PRICE
Aerial Drone Show for the America
1
250 event
TOTAL PRICE
* Item pricing should also include any additional shipping or freight costs associated with each individual item
The City of Lawrenceville requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial
term of the contract will be sufficient cause for the City to declare bid non-responsive.
Evaluation of Bids and Alternates
Bidders are fully responsible for submitting pricing for the base bid and all alternate and/or optional bid items as identified in the Bid Schedule. After
bid opening, the City reserves the right to evaluate the base bid and any combination of alternates or optional items to determine the scope of work that
best meets the City's operational needs, project priorities, and available funding. The City will determine the lowest responsive and responsible bidder
based on the base bid and those alternates or optional items selected by the City. The City is not obligated to accept all alternates or optional items and
may award the contract based on the base bid only or the base bid plus any combination of alternates.
Termination for Cause: The City may terminate this agreement for cause upon ten (10) days prior written notice to the supplier of the contractor's
default in the performance of any term of this agreement. Such termination shall be without prejudice to any of the City's rights or remedies by law.
Termination for Convenience: The City may terminate this agreement for its convenience at any time upon thirty (30) days written notice to the
contractor. In the event of the City's termination of this agreement for convenience, the contractor will be paid for those services actually performed.
Partially completed performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the supplier,

RP008-26 Page 7
which shall itemize each element of performance.
Certification of Non-Collusion in Bid Preparation
Signature Date
The City requires that all who enter into a contract for the physical performance of services with the City must satisfy O.C.G.A. 13-10-91 and Rule
300-10-1-.02, in all manner, and such are conditions of the contract.
In compliance with the attached specifications, the undersigned offers and agrees, if this quote is accepted by the City Council within ninety (90) days
of the date of bid opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the
designated point(s) within the time specified in the quote schedule.
Legal Business Name
Federal Tax ID
Address
Representative Signature Printed Name
Telephone Number Fax Number
E-mail address

RP008-26 Page 8
Failure to return this page as part of your quote document may result in the rejection of the quote.
REFERENCES
City of Lawrenceville requests a minimum of three, (3) references where work of a similar size and scope has been
completed.
1. Company Name
Brief Description of Project
Completion Date
Contact Person
Telephone Facsimile
E-Mail Address
2. Company Name
Brief Description of Project
Completion Date
Contact Person
Telephone Facsimile
E-Mail Address
3. Company Name
Brief Description of Project
Completion Date
Contact Person
Telephone Facsimile
E-Mail Address
Company Name

RP008-26 Page 9
Solicitation Name & No.: RP008-26 America 250 Drone Show Display
Contractor Affidavit under O.C.G.A. 13-10-91(b)(l)
The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A 13-10-91 related to any contract to
which Contractor is a party that is subject to O.C.G.A. 13-10-91 and hereby verifies its compliance with O.C.G.A. 13-10-91,
attesting as follows:
a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as
E-Verify, or any subsequent replacement program;
b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any
renewal or extension thereof;
c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization
program during the contract period, including renewals or extensions thereof;
d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of
Contract;
e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who
present an affidavit to the Contractor with the information required by O.C.G.A. 13-10-91(a), (b), and (c);
f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the
provisions of O.C.G.A. 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without
further action or consent by Contractor; and
g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards
required pursuant to O.C.G.A. 13-10-91 to the public employer within five business days of receipt.
Federal Work Authorization User Identification Number Date of Authorization
Name of Contractor
Name of Public Employer
Street Address
City/State/Zip Code
Executed on , , 20 in (city), (state).
Signature of Authorized Officer or Agent
Printed Name and Title of Authorized Officer or Agent
SUBSCRIBED AND SWORN BEFORE ME
ON THIS THE DAY OF , 20 . NOTARY PUBLIC
My Commission Expires:

RP008-26 Page 10
STANDARD INSURANCE REQUIREMENTS
(For projects less than $1,000,000)
1. Statutory Workers' Compensation Insurance
(a) Employers Liability:
Bodily Injury by Accident - $100,000 each accident
Bodily Injury by Disease - $500,000 policy limit
Bodily Injury by Disease - $100,000 each employee
2. Commercial General Liability Insurance
(a) $500,000 limit of liability per occurrence for bodily injury and property damage
(b) The following additional coverage must apply:
1986 (or later) ISO Commercial General Liability Form
Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04)
Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations or a
separate endorsement covering Completed Operations)
Blanket Contractual Liability
Broad Form Property Damage
Severability of Interest
Underground, explosion, and collapse coverage
Personal Injury (deleting both contractual and employee exclusions)
Incidental Medical Malpractice
Hostile Fire Pollution Wording
3. Auto Liability Insurance
(a) $500,000 limit of liability per occurrence for bodily injury and property damage
(b) Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles
(c) Additional Insured Endorsement
(d) Contractual Liability
4. Umbrella Liability Insurance - $1,000,000 limit of liability
(a) The following additional coverage must apply
Additional Insured Endorsement
Concurrency of Effective Dates with Primary
Blanket Contractual Liability
Drop Down Feature
Care, Custody, and Control - Follow Form Primary
Aggregates: Apply Where Applicable in Primary
Umbrella Policy must be as broad as the primary policy
5. The City of Lawrenceville (and any applicable Authority) should be shown as an additional insured on General
Liability, Auto Liability and Umbrella Liability policies.
6. The cancellation should provide 10 days notice for nonpayment and 30 days notice of cancellation.
7. Certificate Holder should read:
Gwinnett County Board of Commissioners
City of Lawrenceville
75 Langley Drive
70 S. Clayton St.
Lawrenceville, Georgia 30046
P.O. Box 2200
Lawrenceville, Georgia 30046
8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5 or higher. Certain
Workers' Comp funds may be acceptable by the approval of the Insurance Unit. European markets including those
based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this
requirement provided that the contractor's broker/agent can provide financial data to establish that a market is equal
to or exceeds the financial strengths associated with the A.M. Best's rating of A-5 or better.